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Home My WebLink AboutAgenda Report - June 3, 2009 E-09AGENDA ITEMF, app••►C1 CITY OF LODI COUNCIL COMMUNICATION Im AGENDA TITLE: Adopt Resolution Approving Contract with Lodi Unified School Districtto Provide After School Staff Support for the Bridge Program at Eight Locations during Fiscal Year 2009-2010 ($335,400) MEETING DATE: June 3,2009 PREPARED BY: Interim Parks and Recreation Director RECOMMENDED ACTION: Adopt resolution approving contract with Lodi Unified School District to provide after school staff support for the Bridge program at eight locations during fiscal year 2009-2010 ($335,400). BACKGROUND INFORMATION: The Parks and Recreation Department and Lodi Unified School District have negotiated an agreement for the City to operate the Bridge programs at Beckman, Borchardt, Nichols, Heritage, Woodbridge, Needham, Lawrence, and Washington Elementary Schools for Fiscal Year 2009-10. The District is the grantee and the City of Lodi will be the sub -recipient of the grant funding through the California Department of Education. In order to provide the recreational component required by Bridgel grant standards, the District has entered into agreements with participating community-based organizations of which the City of Lodi Parks and Recreation Department is one. Other participating community-based organizations are the City of Stockton Parks and Recreation Departmentand the Lodi Boys and Girls Club. Each of these organizations will provide staff and supervision for their respective sites. Costs to provide the aforementioned services will be reimbursed to the participating community-based organizations by the District as the programs' designated fiscal agent as perthe Agreement. This contractwent before the Lodi Unified School District Board for approval on June 2, 2009. FISCAL IMPACT: The terms of the agreement include estimated revenues to the City of Lodi Parks and Recreation Department of $335,440. These revenues will be received on a reimbursement basis (as costs are incurred by the City the Districtwill reimburse the City). Therefore, the programswould be operated on a no -cost basis (there will be no General Fund contribution for the operation of these programs). aures M. *Roder 6s', JR:tI Interim Parks and Recreation Director cc: City Attorney APPROVED: /ZD Blair King, Ci Manager LOIDI UNIFIED SCHOOL DISTRICT Division of Business Services SERVICES AGREEMENT This agreement is entered into between Lodi Unified School District, hereinafter called the District, and City of Lodi Parks and Recreation Department hereinafter called the Contractor. Contractor shall provide the following services; in coordinution with the District to plan a program through a collaborative process that includes parents, youth, and representatives of participating public school sites, government agencies (e.g., parks & recreation departments), local law enforcement, community organizations, and the private sector. This contract will be entered into to provide support for education in a safe, constructive environment offering ucademic and enrichment components to assist the District in significantly increasing student performance and eliminating the achievement gap at Beckman, Borchardt, Nichols, Heritage, Woodbridge, Needham, Lawrence, and Washington. The services shall begin on July 20, 2009 and be completed by May 31, 2010 In consideration of the services to be rendered by the Contractor, the District agrees to pay the Independent Contractor a progress payment every 30 days, upon prior receipt and approval of a work completion statement: S Not to Exceed $335,440.00 Funding/Account Code: 01.6010.0.1110.1001,5800.942.6412 Independent Contracfor agrees to comply with alt provisions d Education Code Section 45125, 1, Prior to commencing work. Independent Contractor will conduct criminal hackground check cf all employees assigned to the Lodi Unified School District and will certif that no employees x,ho have been convicted of serious or violent felonies a specified, will have contact wifhpupils. pursuant to this Agreement. lndependenf Contractor must provide fire Ladi Unified School District with a list tf all employees providing sen4ces pursuant to this Agreement. andde•signate to which sires they will he assigned. Failure to compli, with this law may result in. or District's sole discretion, termination d fhisAgreement. Tire District also has the option to fertninate for conveniencear should the District determine that the Independent Contractor.is in default. In the event the Lbsbt:iat desires the option to terminaternr convenience. tire District will owe the Independent Contractor an amount to cover the amount of work completed to that date. Independent Contractor warrants andrepresents that he/she understands the scope of the contracted work to be completed and that by/,she represents and warrants to the District that he/she is grwlirwd to perform the intended services. This agreement, and any documents referred to on the face hereof, constitutes the entire agreement between the two parties, and supersedes any prior agreements with respect to the matters herein. By signing this agreement, both parties agree to the terms and conditions. Contractor hereby covenants and agrees that the District, its officers, agents. employees. members or representatives sh*ll not be liable for any loss, damage, injury or liability of any kind person or property &rising from the, acts, omissions or negligence ofContractor. Each party agrees to indernnify and hold Lite other harmless from any and all liabilityesused by their respective performance of this agreement, save and except lorthe others sole negligence. Independent Contractor Cinnaltrrr� Date: Address: glair King, City Manage( 125 N. Stockton St., Lodi, CA 95240 Phone: 209.333.6742 Di s ct Requested by:__� _--- SC}uml 51tC:—.t ti (Date) Authorized by:______(Date) Approved by: Date of Board Ratification: Chief Business Officer THIS CONTRACT IS NOT VALID UNTIL RATIFIED BY THE BOARD OF TRUSTEES rcv. 712() 17 1:20 will be maintained. If staff stay pass 6pm, they are to leave early the next day as per Neil LUSD 2009 2010 Proposed Budget Site Capacity Position Rate Ave Hr Site Total Match Beckman 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Cleric $15.00 207 $3,105 Coord. $20.00 98 $1,960 Rec. Su $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin CIrk $18.00 50 $900.00 Personal Services $1,250.00 F suonfies $1,600 -Total $41,930 Site C!eacity Position Rate Ave Hr Site Total Match Borchardt 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $15.00 207 $3,105 Coord. $20.00 98 $1960 Rec.Sup $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,600 Total $41,930 $5,300.00 Site Capacity Position Rate Ave Hr Site Total Match Nichols 80 Rec. Sp, $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rge. Ldr $10.50 700 $7,350 Brid . Clerk $15.00 207:$350.00 3,105 Coord. $20.00 981,960 Rec. Su $43.00 552,365Admin. Sec $35.00 10 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Su lies $1,600 $41,9301 $5,300.00 FaIIANinter Kids Leave Early, Staff stay fate/Leave Early next day, and staff now for 80. 1:20 will be maintained. If staff stay pass bpm, they are to leave early the next day as per Neil. FaIlMinter Kids Leave Early, Staff stay late/Leave Early next day, and staff now for 80. Site Ca ac Position Rate Ave Hr Site Total Match Heritage 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $15.00 207 $3,105 Coord. $20.00 98 $1,960 Rec. Su $43.00 55 $2,365 Admin. Sec $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Cirk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,500 Total $41,930 $5,300.00 Sim Capaclity Position Rate Ave Hr Site Total Match Woodbridge 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $15.00 207 $3,105 Coord. $20.00 98 $1,960 Rec. Su $43.00 55 $2,365 Admin. Sec $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Cfrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,600 Total $41,930 $5,300.00 Site Capacity Position Rate Ave Hr Site Total Match Needham 80 Rec. Sp. $15.00 700 $10,500 Rec, Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $15.00 207 $3,105 Coord. $20.00 98 $1,960 Rec.Sup $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,600 Total $41,930 $5,300.00 FaIlMinter Kids Leave Early, Staff stay late/Leave Early next day, and staff now for 80. 1:20 will be maintained. If staff stay pass 6pm, they are to leave early the next day as per Neil. Fall/Winter Kids Leave Early, Staff stay IatelLeave Early next day, and staff now for 80. Site Capacity Position Rate Ave Hr Site Total Match Lawrence 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $15.00 207 $3,105 Coord. $20.00 98 $1,960 Rec. Su $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,600 $41,930 $5,300.00 Site Capacity Position Rate Ave Hr Site Total Match Washin on 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $15.00 207 $3,105 Coord. $20.00 98 $1,960 Rec. Su $43.00 55 $2,366 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal gervices $1,250.00 Su lies $1,600 Total $41,9301 $6,300.00 Site Totals In kind match Total $335,440 $42,400.00 Fall/Winter Kids Leave Early, Staff stay IatelLeave Early next day, and staff now for 80. RESOLUTION NO. 2009-71 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZINGTHE CITY MANAGERTO EXECUTEA CONTRACT BETWEEN LODI UNIFIED SCHOOL DISTRICTAND THE CITY OF LODI TO PROVIDE THE BRIDGE PROGRAM AT EIGHT LOCATIONS DURING FISCAL YEAR 2009-10 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a contract between Lodi Unified School District and the City of Lodi to provide after school staff support for the Bridge Program at eight locations during fiscal year 2009-10, in an amount not to exceed $335,440. Dated: June 3,2009 I hereby certify that Resolution No. 2009-71 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 3, 2009, by the following vote: AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce, and Mayor Hansen NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None K11101M