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HomeMy WebLinkAboutAgenda Report - May 26, 2009 B-01 SMA� CITY OF LODI ,. COUNCIL COMMUNICATION Im AGENDA TITLE: Receive and Review the Draft Fiscal Year 2009/2010 Financial Plan and Budget MEETINGDATE: May26,2009 PREPARED BY: City Manager RECOMMENDED ACTION: Receive and reviewthe Draft Fiscal Year 2009-2010 Financial Plan and Budget. BACKGROUND INFORMATION:The Draft Fiscal Year (FY) 2009/10 Financial Plan and Budget has been provided to the City Council. The General Fund Budget for FY 2009110 is balanced without the use of reserves. However, it is expected that expenditures incurred during the current FY 08/09 will exceed revenues and General Fund reserves will be drawn on. Improvements have been made to the budget document itself. Summaries of full department budgets are provided vs. a collection of division budgets. Narratives are clearer and more concise. Additional supplemental information is included. This budget introduces the use of footnotes to explain variances and key items. It is suggested that the review process kick-off with a Special Meeting on May 26th, continued to a Special Meeting on June 2"d, and if possible, concluded June 3rd with public comments invited. However, if more time is needed, June 10th has been reserved for a special meeting. FISCAL IMPACT: The draft 2009/10 budget provides an expenditure plan for all funds. The all funds budget is $171,592,000, a decrease of $14 million, or a 7'h % from the previous year, and a two-year decline of approximately $42.1 million. The General Fund Budget is $39,870,901, $2.4 million less than the previous year and $5.8 million less than two years ago. Blair King, City Mana APPROVED: Blair King, 2Ct1 anager -_.y���a� � � Y, f // <„'fid .� 9 rd ��t � `.� ' / .. '� ��;§, �, ....�� f,'��„ �, �. mar �aa�m,,,t., .•�a� ���.ti� »..�.. � �e� e .. � v ,��,, � .. ..,,.... ae N, 0. Year over Year Change in Retail Sales, Source: Census Bureau —YoY Nominal —YoY Beal {4� f E .4 zwj p% Y YY ,,ff#X�; h Y X� YY.q RaF sky ye nxae #### �AY iw�ntnrurtrt rm%'��.Y4Q43 'xiA<s ow"IIiZ'fa r hyfsaT�1A� Ekiri"E MM ............... IRl*` �... :1'J :........ ,... ..... fit..... .. b. $Y. as •r rrs rrre� x jk » • ""a s :rT:z4w. r: mexr carr tu"¢SDdel1�"x 4 �zxc:s�a�ran�� (s.Yai$sil0iF,j,) aIeS i0 iN'.Od -x"3 MOO sejsg 841 401 At Vi RO.ied ani MO -6 M`%miS $Jllweno5 s!I lws 9494M opp opuouoaa pegat o7 paJsn[pe uaaq aaey saogenopy wsed.ald a;:ua"8166, }a�ira+s;yJo.4:pz�rcdeJ6-og9s k,vFpvi,5�,�.aad,gL 0,.atoAqsng+r}aaWaay;ro}x01saressaedwwpegas�qj avO.--G;-Q 1>aStAeabPa ffe»: ales aap Ja:re,+b atiY oi�? r..xxu,v P79'SS to ai r. e,�. sqe �s 4E� : stug,uded ee!t7evJ{as �t.��nvau 4q;-w'!Pv "_- NR4 X801SIH HaiuvaD £L - Sdf1a8E) .kuis 1©NI bt rvw CITY OF LODI F MAJOR INDUSTRY GROUPS - '13 YEAR HISTORY ADJUSTEUwe R u i vin retroactive p a' z e with - e v lu f $5,000 r more into h e the al wasgenerated `:£GOt�DtdICUA7A AdE stetl by n a g revoae p }n t nts an absolute a e a 5, 0 0 the quart r sale a Chart Description: This chart compares safes tax for the Major tnduslry Groups. The prior 1`2 fiscal years are shown graphicaAy For hisWcal reference purposes. Altocations have been adjusted to reflect economic data. S industry Groups Years Shawn Reflect the Period in Which the Sales Occurred Point of Sale (.thousands) Genl,ml Cron"'Amer ,ends 0 0, Mett.%7 � Au£as fv'td T?snsi<a^3hon - 00 +*'' F.c�lYeaf its?7 97!88 �i99 �3t{� F,�FDi 4£Ip2 s1a10 a' ++01540 Fsn 91 J 111rnlff1rzf111tf1 nRrtiiSllivil � nilti 11111 ISO F,ie£F�nd"+smr,E S£ahrns OdIet - K,'< And Con tmrfirn 00 Rwrinl �y, 00 palet; a4 .✓ ".+ Rralacl'AmtsAnd H11eh list•R�.-- Foa66hd0ruris 3 q iniml! E 11 11 11n11nitmlittm11n1111 01.1letz-E5ah ,. Ow i YA �J.* a111 I�Ii11i1 ! �Ni111ff1f1 ltrY�Yfillllil131�1��� fif=Yfiitl �'ihi'�itlgl ua�N � M1� �M F.c�lYeaf its?7 97!88 �i99 �3t{� F,�FDi 4£Ip2 s1a10 a' ++01540 Fsn 91 J 111rnlff1rzf111tf1 nRrtiiSllivil � nilti 11111 ISO ,,..,, e ` \ _.rte ��, c .e . i , - .� uz, - _ 1,400 r 0 1,200 (U v 1,000 m Neter Home Safes and Recessions to m 400 a� 200 0 mm w nN m o .+ N m e-1 N m v Ln eo m v to N m m � N GmEft A w N m o e- N m -1 in to N w m 0 c� Fi �n w u°i tD ant°0. n atm w m m m o0 00 00 00 of m atmi m a a G a o O O a O o .H � � � � � -�. -�-. � � � � � � -roi -moi � � � � � -�. � -�. � � -moi � � � -�• � ^ � � � � � -�. � � -�-� � � � � -�. � � http-//,.vuvw.calculatedriskbiog.com/ 60% 50% 40% 30% 200 10% 0% •»IIr.KM1Mrz4Z.`lwClMIf dL`f :4rylZIN ATI -W Most common Average Lodi 2009110 2008109 Department Ratio Proposed Budget 2009/10 Ratio Change 2008109 vs. 2009/10 Ratio Change City Clerk 1.35% $548,540 1.38% ($297271) 0.03% City Manager 1.39% $538,610 1.35% ($9,404) -0.04% City Attorney 1.22% $462,890 1.16% ($40,252 -0.06% Internal Services Department 9.44% $3,667,493 9.20% ($71,060 -0.24% Non -Departmental 4.50% $2,241,933 5.62% $21,893 1.12% Economic Development 1.24% $477,627 1.20% ($43,865) -0.04% Police 36.84% $14,955,058 37.51% ($766,418) 0.67% Fire 21.99% $8,696,662 21.81% ($803,812) -0.18% Public Works 5.82% $1,962,141 4.92% ($280,284) -0-90% Parks 5.74% $2,251,918 5.65% ($144,189) -0.09% Library 3,45% $1,352,031 3.39% ($111,043) -0.06% Community Development 0.54% $213,100 0.53% ($17,503) -0.01% Community Center 2.98% $1,166,095 2.92% ($95,777) -0.05% Recreation 1.26% $494,132 1.24% ($40,583) -0.02% Streets MOE 2.24% $842,671 2.11% ($108,267) -0.13% Total 100.00% $39,870,901 100.00% ($2,539,835) Bargaining Group agreements Group Tent. Agmt.? Police Dispatchers Yes (LPDA agreed to furloughs, waive holiday leave cash out) Police Officers Yes (POAL agreed to furloughs, waive uniform allowance, waive comp time cash out, waive holiday leave cash out) Police Mid -Managers .Pending 29 S r b - -I General Fund Total k d I 42,709,952 • 39,870,901 2,839,051 -6.65% Library Fund Total 2,826,159 1,419,910 (1,406,249) -49.76% Street Fund Total 8,424,384 3,120,826 5,303,558 -62.95% Transportation Dev Act Fund Total 1 97,850 50,000 47 850 -48.90% CDBG Fund Total 461,105 751,256 290,151 62.930/40 Police Special Revenue Fund Total 120,741 100,000 20,741 -17.18% Capital Outlay Fund Total 3,645,173 467,760 3,177,413 -87.17% Equipment Fund Total 130,999 65,000 65,999 -50.38% Vehicle. Replacement Fund Total 696,098 350,000 346,098 -49.720/to Debt Service Fund Total 1,770,980 1,676,931 94,049 -5.31% Water Fund Total 15,523,008 12,500,365 (3,022,643) -19.47% Wastewater Fund Total 30,497,223 16,230,611 14,266,612 -46.78% Electric Fund Total 73,091,069 72,634,564 456,505 -0.620% Transit Fund Total 7,338,156 4,070,445 3,267,711 -44.53% Comm Dev Special Rev Fund Total 1,628,438 1,210,238 418,200 -25.68% Benefits Fund Total 7,453,525 6,909,955 543,570 -7.29% Self Insurance Fund Total 4,011,630 2,340,000 1,671,630 -41.67% Trust & Agency Fund Total 239,386 388,064 148,678 62.11% Fire Special Revenue Fund Total 480,152 480,151 - 0.00% Fleet Services Total 1,947,553 1,929,720 (17,833) -0.92% Community Center Total 1,938,531 1,859,673 78,858 -4.07% Parks & Recreation Total 1,763,730 1,844,318 80,588 4.57% Grand Total 206,795,842 170,270,688 (36,525,154) -17.66% 45,000,000 35,000,000 30,000,000 25, 000, 000 Actuals Actuals Actuals Budget Budget 2005-06 2006-07 2007-08 2008-09 2009-10 39 0 ' 60-8002 I-OOZ L0 -900Z t tb0-EOOZ 0 000,009 000,000, � 000,00g, � 000,000,Z 000'009'Z 4 000'009'C 000 `000 `-v 000,009,-V •11Lyllr_y,11r_l:ltll moll I111! ■l"MIN T energy and b iajor !iurc_e! Tax Revenues tris% Tax Revenges 26,478,675 Investments, 5,932,983 Revenue from Others 4,681,271 Licenses& Fines& Investments, Licenses & Permits Operating Fees--� /-forfeitures 384,000 o permits 1% Revenue from Grand Total i 1% Others f i Chargesfor 12%O 1 r,-- Services Operating j 1% Transfers In—, 6% - — Other Revenue Tax Revenues tris% Tax Revenges 26,478,675 Operating Transfers In 5,932,983 Revenue from Others 4,681,271 Operating Fees 1,432,032 Investments, Licenses & Permits 520,550 Fines & Forfeitures 384,000 Charges for Services 246,940 Other Revenge 194,450 Grand Total 39,870,901 General Fund major sources m 5011 Property Taxes-CY Secured 8,475,000 5031 Sales & Use Tax 7,479,255 5081 In -lieu Franchise -E. U. 6,976,670 4210 Operating Transfers In 5,932,983 5499 In -lieu - VLF 4,197,771 5036 Business License Tax 975,000 5051 Waste Removal Franchise 941,500 5207 Late Pmt -Utilities 780,000 5361 Rent 449,100 5054 Cable TV Franchise 425,000 5034 Transient Occupancy Tax 411,000 5201 Veh Code -Moving Violation 290,000 5032 Public Safety =Prop 172 266,000 5084 Admin fees-CVW 246,940 5602 Sch Drug Suppression 238,000 5053 Gas Franchise 205,000 6121 Engineering Fees 148,282 5035 Real Prop. Transfer Tax 140,000 5494 State Motor Veh In -Lieu 118,000 5040 Card Room Fee 114,750 5971 Fire Dept.Services-Other 100,000 43 D U IrM4 t ILTM r: Eve iaTLaIII[aIIkiire 12,000,000 Brener ►r Tax Per (a mr-2 $180 $160 $140 $120 $100 $80 $60 $40 $20 1111:fIll! $159.11 v� $142.29 T \ \\ $109.39 \\ $105.19 On r s Tracy Lodi Stockton Galt Manteca 46 $160 $140 $120 $100 $80 $60 $40 $20 mhAl!" -IF 7v 0Ar I IA Aft r DA8/DS :1911 If: Tracy Lodi Stockton Manteca Galt Au Franchise — Electric [ PILa 5,000,000 3,000,000 2,000,000 As 3,980,281. ,&� = Imre\ m 4%Im� -7mTft Actuals Actuals 2006-07 2007-08 Budget Estimate 2008-09 2009-10 &u-c%inc- 200,000 200,000 N Aft !;0 1,,039;000 976,000 Actuals Actuals Actuals Budget Estimate 2005-06 2006-07 2007-08 2008-09 2009-10 Ah I M W Ah a Public Works Department - 5% Parks Department---.. 5% Internal Services 12% 4 K:4A 91: City Clerk City Manager 1 Non- -"" Departmental 111111 it : Economic Development 1% City Attorn 1%ey Fire Department 22% Police epartment 37% 'l TiTtJ reTell. �� : T,..-f@W• $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Personnel Costs 0 Total General Fund Expenses anuana�j xel sales pue fjaadoad N sesuadx3 �49JeS ailgnd 0$ 000`000`5$ 000`000`M An 000`000`M 000`000`03 000`000`93 l11!r.1ir-)I,&:4ttoW"MLtoLv"11, r-1gC•1r: -]@]911[!vivo I )t1�Y�11C!LM _tcc� �,s/..�v3...sa'�ti1 �•�%;,%,yv/�.,�ia /i ,.4. ., T,:�/.i "' a-.-�.. �....z..xy. ,. .. ..�... ... _ Culture and Recreation et ZEffli� Parks $2,251,918 5.65% Library $1,352,031 3.39% Community Center $1,166,095 2.92% Recreation $ 4947132 1.24% Total $5,264,176 13.2% 59 �� .�, �� ,,� �s. � �,.��;���z�. b,. , ������>,��.� , ,___� �.. �;��,....,. _.. _ �_s� _ .___. _ .� Econ. Develop. & Special Events LCVB $78,080 San Joaquin Partnership $29,F750 Lodi Chamber of Commerce $1,r500 Fireworks $16,000 SJC Enterprise Zone $21,766 Arts grants $42,500 DLBP $0 63 r\�� �C�� h� fid/� �...,a,, 3 z �..,,., 1 _ r�• _.. 7 . . . . . . . . ............. Police Department Service adjustments: Less proactive policing, no crime prevention education, no crime analysis, reduced parking enforcement, reduced bike patrol, longer waits for public 66 3 Fire Department Fire Department/Emphasis • Seek grant funding • Complete Department's section of the General Plan • Obtain stimulus funds for fire stations • Complete Master Radio communications grant • Develop and implement Mobile Computer Terminals • Meet six -minute response goal at least 90 percent of time 71 T ICS I il4 �{ 1T1 it IT RvivUo 20, 000, 000 18, 000, 000 16, 000, 000 14, 000, 000 12, 000, 000 10, 000, 000 8,000,000 6,000,000 4, 000, 000 2,000,000 C -2,000,000 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 :m il fri1Ttyl-I 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 I m I 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 :1117 frinviv i 2,500,000 �►�iI�I��iI�Ii1 1,500,000 1,000,000 500,000 IC -)-I I- . 2004-05 2005-06 2006-07 ( 2008-09 0 o u m i c W n r wq / St rpprtS & D ra r o a r Beginning Fund Balance (Net Assets) Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) 5,737,407 6,546,231 4,772,818 7,907,130 8,512,374 5,295,890 5,612,485 4,667,659 5,369,737 3,563,013 4,487,066 4,251,586 8,424,384 4,764,493 3,120,826 808,824 1,360,899 (3,756,725) 605,244 442,187 EndirW Fund Balance (Net Assets) Unreserved 6,546,231 7,907,130 1,016,093 8,512,374 8,954,561 ju m IC WerKS / F%trppts & Dra i nac 10, 000, 000 9,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 W 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 Recreation Division FY 2009/10 budget $1,844,300 FY 2008/09 budget $1,763,700 Change $80,600 +5% General Fund support $494,130 Funded positions FY 09/10 9.5 Unfunded positions 0 91 Parks & Recreation/ Emphasis a ��� 3: e� � ��<ii/s1i%- � \� `, -_'"sir � ..,. �a � h ,�s� � / _ ��� ���� / a/�� / / r e�b_ n,�w._ K d ,, .�...� �'" .ks«'�u ..�`. _..� �,,,,6 �.?� �� w ,.36: y, .�,�<.- r9' 6�i��Gsr �e y,,, �% .,,.. _ �- � ;aa .. - -_. - - _ _ _ - - Community Center/Emphasis • Continue to develop new revenue -generating programs • Deferred maintenance • Senior Commission expanding resources • Formulate strategy for Art in Public Places • Increase rental revenue by 5 percent over FY 2008/09 • Rebid catering services contract • Implement program -based budgeting for activities 97 City Clerk/Accomplishments • November 4, 2008 General Municipal Election • March 3, 2009 Special Municipal Election • Fully implemented Granicus • Ensured compliance with Political Reform Act through campaign statement filings 99 City Manager/ Accomplishments • Made two budget adjustments within the fiscal year to meet fast -changing economic conditions • Refinanced 2002 Electric Utility bonds to eliminate uncertain market risk • Hired Deputy City Manager/Internal Services Director • Negotiated with all bargaining groups to meet budget challenges • Moved forward with General Plan update 105 Econ. Develop. /Accomplishments • Parcel -by -parcel analysis to expand Lodi portion of SIC Enterprise Zone • Worked with SJ County EZ marketing staff to identify Lodi businesses for one-on-one meetings • Strengthened ties with wineries for downtown tasting rooms • Blue Shield opening expanded operations in Lodi 109 «- - � - `��c %✓ 7 3rr x a�A'i''Y � 1f{4 ._- � y � s- -.- �� i Service adjustments: Increased Workload on staff ill ��� err i ~` �� rykii��� ���:�'%��� a{ ``"s. .'7' _ N O O W i O -P N O O O C31 N O O U1 O O N O O O O N O O 4 O 00 O O O O � � � � N -P m m O N -P m OO O O O O O O O O O O O O O O -0-0 O -0 -0 -0 -0 -0 O O O O O O O O O O O O O O O O O Electric L tility FY 2009/10 budget $72,634,600 FY 2008/09 budget $73,091,100 Change Funded positions FY 09/10 48 Unfunded positions 2 117 Electric Utility/ Emphasis • Complete Phase II development work on Lodi Energy Center and negotiate Phase III agreement • Close open power positions through June 2012 • Complete environmental work on Westside 60KV Transmission Project • Complete environmental and engineering work for development of new Westside Substation • Pursue an increase in financial rating by Fitch Ratings • Pursue and obtain American Recovery and Reinvestment Act stimulus funding for local energy programs 119 0 L-60OZ 60-80OZ 90-LOOZ LO-90OZ 90-SOOZ a EPLUUOIanaa 000 `008- 000 `OOL- 000 `009- 000 `009- 000 `00tl- 000 `008- 000 `OOZ- 000 `00 L- 0 000,00 L 000,00Z Community Dev, /Accomplishments • Managed General Plan update • Processed Lodi Shopping Center project • Maintained stated plan -check goals 90% of the time • Completed Cost Analysis Study, adopted new fee schedule • Performed fire plan review in Community Development • Assisted in transition from Urban County CDBG program • Completed RFQ process for selection of Roget Park developer 123 I]I: 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 A tj 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10