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Home My WebLink AboutAgenda Report - May 20, 2009 E-06AGENDA ITEM V.40%* A% CITY OF LODI COUNCIL COMMUNICATION ,m AGENDA TITLE: Adopt ResolutionAuthorizing a Sole Source Procurementof Engineering Analysis Software from Milsoft Utility Solutions, Inc. of Abilene, Texas ($29,444.06) (EUD) MEETING DATE: May 20,2009 PREPARED B Y Electric Utility Director RECOMMENDED ACTION: Adopt a resolution authorizing a sole source procurement of Engineering Analysis Software from Milsoft Utility Solutions, Inc. of Abilene, Texas in the amount of $29,444.06. BACKGROUND INFORMATION: Sound utility practice is to perform comprehensive power system studies every three to five years. Such studies verify that existing components of the network are within safe operating limits. On April 15, 2009, the City Council awarded a service contract to RW Beck, Inc. (RW Beck) of Sacramento, CA to perform power systems studies on the existing substations, 12kVand 60kV line facilities. RW Beckwill use the EngineeringAnalysis Software of Milsoft Utility Solutions (Milsoft) in performing these studies. The models and databases received from RW Beck will enable EUD staff to perform most future system studies internally. However, EUD does not have any type of power systems analysis software. Previous studies were contracted to outside power engineering consultants. Availability of the software will provide significant cost savings to EUD by doing studies in-house. It will enhance the technical expertise and skill of EUD staff. Milsoft is a business partner of Hometown Connections, Inc., a utility services subsidiary of the American Public Power Association (APPA), that supports APPA members by securing national group pricing and service arrangementsfrom leading industry suppliers. EUD's acquisition of Milsoft engineering analysis software will provide cost savings by performing system studies internally; enhance in-house ability to evaluate power outages and operating limits of power equipment, and simulate protective device responseto fault conditions. Staff can make quick system adjustments, increasing the reliability of electric service. A copy of Milsoft's price proposal is attached. FISCAL IMPACT: Not to exceed $29,500. FUNDING: Fiscal Year 2008-09 Budget Account No. 160612.7313 with transfers from Object Code 7358. APPROVED: - Blair , City Manager Adopt Resolution Authorizing a Sole Source Procurement of Engineering Analysis Software from Milsoft Utility Solutions, Inc. of Abilene, Texas ($29,444.06) (EUD) May 20,2009 Page 2 of 2 JordaA Ayers Deputy City Manager/Internal ices Director Ow - George - IMonbw Electric Utility Director Prepared By: Demy Bucaneg, Jr., P.E., assistant Electric Utility Director Weldat Haile, P.E., Senior Power Engineer GFM/DB/Ist Attachments MU QFX Utility Solutions Weldat Haile Weldat Haile Lodi Municipal Electric System Lodi Municipal Electric System PO Box 3006 1331 S Ham Lane Lodi, CA 95241-1910 Lodi, CA 95242-3995 USA USA Proposal 3332 02/10/2009 Nick Rude nick.ruie@milsoft.com 800.344.5647 04/10/2009 Enalaeffho Analysis :Quantity Product List Price Ext Pricp 1 WindMil - ]stSeat $20,000.00 $20,000.00 LightTable - ]st Seat LandBase - 1st Seat Grand Total $5,000.00 $3,500.00 $5,000.00 $3,500.00 Engineering Analysis Total: $28,500.00 Subtotal: $28..500.00 Discounts Applied: (5%) -$1,425.00 Reason: Hometown Connections Member Discount Total: $27,075.00 Quote Number: 3332 Page: 1 800.344.5647 - nick.rude@milsoft.com - www.milsoft.com WOO-40SI!W'AAAAAA - W00'1j08j!05GPnJ-�01U - Lti9q''Vt'0'00q IEEE :aaquinN a;onO -woo'uosl!.w@apnr�o!u ea!onu! 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Jails steep 09 ul6aq II!M 6wo!onul -sepeJ6dn aimps Aue Jo sago;sdlsax!1 aaernllos 'poddns leoluyoal an!aoal lou II!M J8wolsn0 'poddns lo;uaLuAed anuquoos!p of soppap Jawolsno uoseal due Jol ll '1awo)sn0 eql io uo!)do ay; le aq Ipm sa6aeyo poddns So IuawAed 'hllenuue poo weleAs pelej ayi Jo o/ OZ Jo alsJ ay; Is palllq aq Ipm aoueua;wew/poddns aoueualuleVq g uoddns uo};elleisw uodn %ge aoue)daaoe alonb uodn °IAA (swats apel6dn) (uo!;aldwoo jails sAep 0g) walsAs aq6 Jo aaueldaoae leu!J uodn %06 ua!)epe;su! uodn %04 aoue)daooe olonb uodn %o5 (swa)sAS maN) swiel ;uawd!nba walsAs auogdala) Jo sawl auoydolol 'jg5*jj `aouelnsw 'saxel algeo!ldde 'sasuadxa Buyaaw uo!;ellelsu!-aid 'sasuadxa laneJ; paleioosse ale papnpu!;oN uopsluownoop pue s)uawaoueyua ao suolldo leuog!ppe 'aaem)Jos pus (aJsmpley alowal idaoxe) alempley Ile sapnlou! aaud le6oJ, suo!snloxTsuo!snloul aaud pueuau oOnnaa0MUI1alal/ai]aaod - JAI 140SM SU01j!pu03 pue SWJal Page I of 1 Weldat Haile (Lodi EUD) From: Nick Rude [nick. rude@milsoft.com) Sent: Tuesday, February 10,200910:40 AM To: Weldat Haile (Lodi EUD) cc: sales; Randy Carlson; Ed Carlson, Leon Giesecke; Jeff Kirkes; Bill Smart Subject: Quote for MilsoftWindMil Engineering Analysis Weldat, Here is an updated quote to what I had previously sent to you. It includes the WindMil Engineering Analysis package, LightTable Curve Coordination Software and LandBase. I have included the 5% discount that Lodi gets for being a Hometown Connections Member. Windmil includes all of the ability to build a model using your ACAD backgrounds as a template and gives you the ability to create your complete model from tracing the background and defining the elements. WindMil also includes everything you need for transformer load management and distribution analysis including arc flash. LightTable allows you to view the protective curves from devices such as fuses, breakers, and more. It allows you to put in settings for electronic and mechanical breakers and see the effect on your system. LandBase allows you to bring in backgrounds such as .dxf and .dwg files and many other types of files to use as a background. We have an 800 number that gives you support for your questions and we have training available in our Abilene office on a regular basis. Please call me with any questions. Sincerely, Nick Rude RegionalAccount Manager Milsoft Utility Solutions, Inc. 325-513-2607 Cell 325.690.0338 Fax nick.rude@milsoft.com www,mijsoit.com 05/04/2009 RESOLUTION NO. 2009-59 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE SOLE SOURCE PURCHASE OF ENGINEERING ANALYSIS SOFTWARE FROM MILSOFT UTILITY SOLUTIONS, INC. WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases of supplies, services, or equipmentwhen it is in the best interest of the City to do so; and WHEREAS, sound utility practice is to perform power systems studies every three to five years to verify that existing distribution system components are within safe operating limits; and WHEREAS, on April 15, 2009, the City Council awarded a service contract to RW Beck, Inc., of Sacramento, CA, to conduct power systems studies on the City's existing electric distribution facilities for approximately $95,800; and WHEREAS, models, configurations, and databases received from RW Beck, Inc. will enable Electric Utility Department (EUD) staff to perform future systems studies internally; and WHEREAS, EUD's acquisition of the Milsoft engineering analysis software will provide significant cost savings and enhance in-house ability to evaluate power outages and operating limits of power equipment thereby increasing reliability of electric service; and WHEREAS, staff recommends that the engineering analysis software be purchased sole source from Milsoft Utility Solutions, Inc., of Abilene, Texas, which is the same software that RW Beck, Inc. will be using in it's recently awarded service contract to perform systems studies on the City's electric distribution facilities. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the sole source purchase of engineering analysis software from Milsoft Utility Solutions, Inc., of Abilene, Texas, in the amount of $29,444.06. Dated: May 20, 2009 -------------------------------------------------------------------- -------------------------------------------------------------------- hereby certify that Resolution No. 2009-59 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 20, 2009, by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Johnson, Katzakian, Mounce, and Mayor Hansen NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NNIFE Assistant City Clerk