HomeMy WebLinkAboutAgenda Report - May 20, 2009 E-03AGENDA ITEM
-3
OF LODI
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AGENDA TITLE: Approve Specifications and Authorizing Advertisement for Bids for 500 Tons of
Asphalt Materials for Fiscal Year 2009/10
MEETING DATE: May 20, 2009
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Approve specifications and authorize advertisementfor bids for
500 tons of asphalt materials for fiscal year 2009/10.
BACKGROUND INFORMATION: The asphalt materials purchase is needed to carry out the annual
street maintenance program. This program is guided by the
Pavement Management System used by the Streets and Drainage
Division and is consistent with past practice. The street
maintenance program includes the thin overlay program and routine pavement repairs at an estimated
cost of $39,000. This is a simple purchase of materials that has traditionally been bid on by the only two
asphalt suppliers in the area.
The amount of asphalt used by the Streets and Drainage Division has been reduced significantly, from
3,000 tons to 500 tons due to anticipated budget shortfalls. The amount of asphalt requested for Fiscal
Year 2009/10 is only enough to do preventative maintenance work. As the 2009/10 budget has not yet
been finalized, should the full amount of funding needed not be made available, staff will reduce the
amount of asphalt purchased to the level of funding.
Trucking services will be dealt with on an informal bid basis, as the individual costs will be less than
$5,000 per event. This has been the accepted past practice and will allow us to obtain services from
multiple sources on an as -needed basis ratherthan relying on one providerfor the entire season. The
proposed operating budget has sufficient funds to cover these items.
FISCAL IMPACT: This budget expense will assist the Streets and Drainage Division in its
continuing effort to maintain the City of Lodi's asphalt paving.
FUNDING AVAILABLE: The money for this material will be coming from the Street Measure K
Capital (325) for Fiscal Year 2009/10.
Project Estimate: $39,000
Budgeted: 2009/10 fiscal year
Planned Bid Opening Date: June 10, 2009
F. Wally gandelin
PublicWorks Director
Prepared by Curtis Juran, Assistant Streets and Drainage Manager
FWS/GMB/CJ/dsg
cc: George M. Bradley, Streets and Drainage Manager
APPROVED:
Blai Ki , City Manager
K:\WP\C0UNCIL\08Wsoha1tBid.doc 5/11/2009