The URL can be used to link to this page

Home My WebLink AboutAgenda Report - May 6, 1992 (96)CIN OF LODI COUNCIL COMNIUMICATI101`1 AGENDA TITLE: Contract Award for Modular Office Building for Electric Utility Dept. MEETING DATE: May 6. 1992 SUBMITTED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract for construction and installation of a modular office building to the second lowest bidder, Meehleis Modular Buildings. Inc., Lodi, in the amount of $149.750. BACKGROUND INFORMATION: On February 19, 1992. the City Council approved plans and specifications and authorized advertisement for bids. Bids were opened on March 25, 1992 with the following results: Sweeley's Mobile World Modesto. CA 7,225.06 193,800.00 During the bid evaluation process, questions arose regarding the low bidder's listing of subcontractors. A letter response from the 10W bidder to an inquiry by the City's Architect indicated that indeed another subcontractor (floor covering), not listed on the proposal, would be utilized during the Construction. In addition, phone discussions with a listed subcontractor indicated that at least two other local contractors would be working as subcontractors to the listed subcontractor. Considering the above facts, the City's Counsel has advised that this bid must be considered a "non-responsive bid" and, therefore, award is r e c m n d e d to the second lowest bidder. APPROVED: CCHMA. l/C0. COM THOMAS A. PESERSON cc -1 Lease Purchase Steelgard, Inc. Lathrop. CA. $5,482.89 $146,116.00 Meehleis Modular Buildings. Inc. Lodi, CA 5,891.30 149,750.00 Modtech, Inc. Perris, CA 6,002.21 159,614.00 Designer Mobile Systems Industries, Inc. Newark, CA 6,934.23 186,000.00 Sweeley's Mobile World Modesto. CA 7,225.06 193,800.00 During the bid evaluation process, questions arose regarding the low bidder's listing of subcontractors. A letter response from the 10W bidder to an inquiry by the City's Architect indicated that indeed another subcontractor (floor covering), not listed on the proposal, would be utilized during the Construction. In addition, phone discussions with a listed subcontractor indicated that at least two other local contractors would be working as subcontractors to the listed subcontractor. Considering the above facts, the City's Counsel has advised that this bid must be considered a "non-responsive bid" and, therefore, award is r e c m n d e d to the second lowest bidder. APPROVED: CCHMA. l/C0. COM THOMAS A. PESERSON cc -1 Contract Award for Modular D „ ice Building far Electric Utility Department May 6, 1992 Page two The proposal requested two payment options from the bidders, one being a purchase and the other being a lease with City ownership at the end of the lease. The lease will consist of 40 quarterly payments. The interest rate on the recommended bidder's lease proposal is approximately 10%. At present, the City 1s receiving at most 6% on investments and this rate is not expected to increase significantly in the foreseeable future. The most economical option to the City is the purchase option. It is. therefore, recommended that available funding within the Department's reserves be transferred to fund this purchase. FUNDING: Available within the Utility Outlay Reserve Henry J. Rice Electric Utility Director Prepared by: Hans Hansen, Assist. Electric Utility Director c City Attorney Public Works Director Building & Maintenance Superintendent Purchasing Officer COM RESOLUTION H0. 92-79 xxxsxs-sassssssxxsssFzasss A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR MODULPR OFFICE BUILDING FOR ELECTRIC UTILITY DEPARTMENT sssssassas asses sss mss sasassasssss sasssssassssssssssssss�sssssusss WHEREAS. in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on March 25, 1992 at 11.00 a.m, for the contract for Modular Office Building for the Electric Utility Department, described in the specifications therefor approved by the City Council on February 19, 1992; and WHEREAS, said bids have been compared, checked. and tabulated and a report thereof filed with the City Manager as follows: Steelgard. Inc. Lathrop, CA. Meehleis Modular Buildings. Inc. Lodi. CA Modtech, Inc. Perris, CA Lease $59482.89 5,891.30 6,002.21 Desiqner Mobile Systems Industries, Inc. Newark. CA 6,934.23 Sweeley's Mobile World Modesto, CA 7,225.06 Purchase $146,116.00 149,750.00 159,614.00 1$6,000.00 193,800 .OD WHEREAS. it has been determined by the City's counsel that the low bid must be considered a "non-responsive bid" and, therefore, award is recommended to the second lowest bidder; and WHEREAS. the City Manager recommends that award of the contract for modular office building be made to the second 10wIst bidder, Meehleis Modular Buildings, Inc., Lodi; NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that award of contract for modular office building be and the same is hereby awarded to Meehleis Modular Buildings. Inc., Lodi. the second lowest bidder, in the amount of $149,750; and RES9279/TXTA.01V .- Resolution No. 92-79 Page Two BE IT FURTHER RESOLVED. that Council hereby authorizes that available funding within the Electric Utility Department's reserves be transferred to fund this purchase. Dated: May 6, 1992 ss:asas�ssassn:aswaswassaacsssxs::xzsxsserssssszsesssussza,msassaams I hereby certify that Resolution No. 92-79 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 6, 1992 by the following vote: Ayes: Council Members - Roes: Council Members - Absent: Council Members - RES9279/TXTA.OIV Alice M. Reimche City Clerk 92-79 RESOLUTION NO. 92-79 saasasscacasaacsasssassas A RESOLUTION OF THE LOD I CITY COUNCIL AWARDING TFE CONTRACT FCR MCDUL R OFFICE BUILDING FOR ELECTRIC UTILITY DEPARTMENT s,asaasaasssa::csacasaassasca:as:asses:asssa:ass:ccaaasc*saaccasaxms VWEF&S. in answer to notice duly published in acdordance with law and the order of this City Council, sealed bids were received and publicly opened on March 25, 1992 at 11:00 a.m. for the contract for Modular Office Building for the Electric Utility Department. described in the specifications therefor approved by the City Council on February 19, 1992; and WHEREAS, said bids have been compared, checked. and tabulated and a report thereof filed with the City Manager as follows: Steelgard. Inc. Lathrop. CA. Meehlois Modular Buildings, Inc. Lodi. CA Modtech, Inc. Perris, CA Lease $5,482.89 5,891.30 6,002 .21 Designer Mobile Systems Industries, Inc. Newark, CA 6,934.23 Sweeley`s Mobile World Modesto, CA 7,225.06 Purchase $146,116.00 149,750.00 159,614.00 186,000.00 193,800.00 WHEREAS, it has been determined by the City's counsel that the low bid must be considered a "non-responsive bid" and, therefore, award is recommended to the second lowest bidder; and WHEREAS, the City Manager recommends that award of the contract for modular office building be made to the second lowest bidder. Meehleis Modular Buildings. Inc., Lodi; NOW, RiB;EFORE, BE IT RESOLVED by the Lodi City Council that award of contract for modular office building be and the same i s hereby awarded to Meehleis Modular Buildings, Inc., Lodi. the second lowest bidder. i n the amount of 5149.750; and RES9279/TXTA.02J Resolution No. 92-79 Page Two BE IT FURTHER RESOLVED. that Council hereby authorizes that available funding within the Electric Utility Department's reserves be transferred to fund this purchase. Dated: May 6. 1992 sssssssssssssssasssssasssssssssssssasssssssasasssssass:as�assssassss § I hereby certify that Resolution Db. 92-79 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 6, 1992 by the following vote: Ayes: Council Members - Pennino, Sieglock. Snider and f Pinkerton (Mayor) Noes: Council Members - None I Absent: Council Members - Hinchman A��t C�.tt� err4fnc 92-79 I-01