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Home My WebLink AboutAgenda Report - May 6, 2009 K-029�6 AGENDA ITEM K CITY OF LODI COUNCIL COMMUNICATION TH AGENDA TITLE: Adopt Resolution Approving DeBenedetti Park Modified Grading Design, Directing Preparationof Plans and Specifications for Phased Improvements,Authorizing City Managerto Execute Contract Amendment for DeBenedetti Park Rough Grading Contract with A.M. Stephens Construction Company, Inc., of Lodi ($163,000) and Appropriating Additional Funds ($180,000) from Impact Mitigation Fees MEETING DATE: May 6,2009 PREPARED BY: Public Works Director and Interim Parks and Recreation Director RECOMMENDED ACTION: Adopt a resolution approving the DeBenedetti Park modified grading design, directing preparation of plans and specifications for phased improvements, authorizing the City Manager to execute a contract amendment for the DeBenedetti Park Rough Grading contract with A.M. Stephens Construction Company, Inc., of Lodi, in the amount of $163,000 and appropriating $180,000 from Impact Mitigation Fees for contract and staff costs. BACKGROUND INFORMATION: The contract for the DeBenedetti Park/Basin G Rough Grading was awarded to A.M. Stephens Construction Company, Inc., at the December 17, 2003 Council meeting. This project consisted of the excavation, rough grading and export of material from the DeBenedetti Park site and also included site fencing, mowstrips, rip -rap and other drainage related work. The original contract completion date was October 31, 2006. A.M. Stephens Construction Company requested additional time to complete the excavation and rough grading of the park, and the contract completion date was extended to December 31, 2008. This contract has been suspended until May 1,2009. The Parks and Recreation Commission, at its meeting of November 6, 2008, and again at its March 12, 2009 meeting, approved a modified grading design of DeBenedetti Park which would trade 3.3 acres between play field and storm drainage, make the storm drain area 10 feet shallower, and simultaneously provide for phased improvementsto DeBenedetti Park. Without modificationsto the storm drain area, the 30 -foot storm drain basin will remain permanently. The modified grading design is attached as Exhibit A. At the January 7, 2009 City Council meeting, staff was requested to bring back more detailed cost information comparing the alternative plans. As modified, the park and storm drainage construction costs are estimated to be $14 million in contrast to the existing plan that would cost $18 million to construct. Full funding does not currently exist for either alternative. Included in the construction cost savings is a reduction in pump station construction costs estimated to be $300,000. At the April 14, 2009 Shirtsleeve Session, City Council visited the park site and received a presentation on the alternative park/drainage grading plans. APPROVED: Blair King, Citger K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\CCDeBencontract extension.doc 4/30/2009 Adopt Resolution Approving DeBenedetti Park Modified Grading Design, Directing Preparation of Plans and Specifications for Phased Improvements, Authorizing City Managerto Execute Contract Amendment for DeBenedetti Park Rough Grading Contract with A.M. Stephens Construction Company, Inc., of Lodi ($163,000) and Appropriating Additional Funds ($180,000) from Impact Mitigation Fees May 6,2009 Page 2 Staff recommends that A. M. Stephens Construction Company receive a five-month extension on the contract to complete the modified grading plan. The contract amendment (Exhibit B) would require A.M. Stephens Construction Company to remove approximately 57,000 cubic yards of dirt from the 3.3 acre high ground area and place it in the bottom of the existing basin, thereby decreasing the depth of the basin by 10 feet. Included in the City's compensation to A.M. Stephens Construction Company are added costs for weed and dust control. Upon completion of the work, the City will be able to proceed with park and storm drainage improvements in the park and the basin. The initial phase of improvements comprises turf and irrigation at the north side of the park that would be installed in Fall 2009 or Spring 2010 resulting in the creation of three new playing fields. Approval by the City Council of the modified grading design will remove 3.3 acres from the original park conceptual development plan. As a result of the shift in acres from park use to storm drainage basin, the overall project development cost split will change from 53%/47% to 50%/50% (park vs. storm drainage) and transfers between the impact fee accounts will be made to reconcile past expenses to the new cost split. FISCAL IMPACT: Eventual operation and maintenance cost for the park and storm drainage facilities will be substantially reduced compared to the current conceptual development plan. FUNDING AVAILABLE: Requested Appropriation: Parks and Recreation Impact Mitigation Fee Fund (1217) $90,000 Storm Drain Impact Mitigation Fee Fund (326017) $90,000 C-�� A�=W -1 44 Jordan Ayers Deputy City Manager/Internal b"ervices Director James M. Rodems'` Interim Parks and Recreation Director Prepared by F. Wally Sandelin, Public Works Director FWS/pmf Attachments cc: Affected Property Owners t F. Wally San elin Public Works Director K:\WP\PROJECTS\PARKS\DeBenedetti(G-Basin)\CCDeBencontract extension.doc 4/30/2009 SIiEAFLA • .aG. 45,, SQFT. 1 } � "tri J'.' .= • '.. j. : - 1'dlSl'QirISTuu=- — - i - - -- - ��r''i;ALT. I LIM ACRUS _ VA I - - - HARDBALL _T 1 HARDBALL - _ Li r 1 101, I.OW FLAW AREA y --- 562.G84SQFT. 1190 A{tFS - DEBENEDETTI PARI. EXIBIT "A" CITY OF LODI PUBLIC WORKS DEPARTMENT PROJECT: DeBenedetti Park/Basin G Rough Grading CONTRACTOR: A.M. Stephens Construction CONTRACT CHANGE ORDER NO.4 Sheet 1 of 1 Date: December 23, 2008 Account No. 326017 You are directed to make the following changes or do the following work not included in the Plans and Specifications on this contract. ---------------------------------------------------------------------- Description of work to be done, estimate of quantities, and prices to be paid. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. 1. Regrade deep basin area to raise bottom approximately 10 feet. Agreed Upon Price not to exceed $163,000 PERCENT OF CONTRACT Original Contract Price $ 266,678.00 Total Cost of This Change Order NOT TO EXCEED $ 163,000.00 61.1% Previous Change Orders ($ 38,984.50) (14.6%) Total Cost of All Change Orders to Date $ 124,015.50 46.5% Contract Price, Including All Change Orders, Will Be: $ 390,693.50 Time of completion will be adjusted as follows: New completion date shall be October 1, 2009 Submitted By Date Approval Recommended Date Approved, Public Works Director Date Approved, City Manager (Per Public Works Policies and Procedures, Administration 4.1) Date The undersigned contractor, having carefully considered the change proposed, agrees, if this proposal is approved, to provide all equipment, furnish all materials, except as otherwise noted above, perform all services necessary for the work above specified, and accept as full payment the prices shown above. ACCEPTED: Date By Contractor Title If the contractor does not sign acceptance of this order, the contractor should refer to Section 4- 1.03A of the Standard Specifications regarding filing a written protest within the specified time. CC04.doc RESOLUTION NO. 2009-57 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING DEBENEDETTI PARK MODIFIED GRADING DESIGN, DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PHASED IMPROVEMENTS, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT FORTHE DEBENEDETTI PARWBASIN G ROUGH GRADING WITH A.M. STEPHENS CONSTRUCTION, INC., AND FURTHER APPROPRIATING FUNDS WHEREAS, City Council awarded the contract for the DeBenedetti Park/Basin G Rough Grading to A.M. Stephens Construction Company, Inc., on December 17, 2003. The project consisted of the excavation, rough grading, and export of material from the DeBenedetti Park site and also included site fencing, mowstrips, rip -rap, and other drainage related work; and WHEREAS, the original contract completion date was October 31, 2006. A.M. Stephens Construction Company requested additional time to complete the excavation and rough grading of the park, and the contract completion date was extended to December 31,2008. The contract has been suspended to May 1,2009; and WHEREAS, the Parks and Recreation Commission, at its meetings of November6,2008 and March 12, 2009, approved a modified grading design of DeBenedetti Park, which would trade 3.3 acres between play field and storm drainage, make the storm drain area ten feet shallower, and simultaneously provide for phased improvements to DeBenedetti Park. Without modifications to the storm drain area, the 30 -foot storm drain basin will remain permanently; and WHEREAS, as modified, the park and storm drainage construction costs are estimated to be $14 million in contrast to the existing plan that would cost $18 million to construct. Included in the construction cost savings is a reduction in pump station construction costs estimated to be $300,000; and WHEREAS, staff recommends that A M. Stephens Construction Company receive a five-month extension on the contract to complete the modified grading plan. The contract would require AM. Stephens Construction Company to remove approximately 57,000 cubic yards of dirt from the 3.3 acre high ground and place it in the bottom of the existing basin, thereby decreasing the depth of the basin by 10 feet. Included in the City's compensation to A. M. Stephens Construction Company are added costs for weed and dust control; and WHEREAS, upon completion of the work, the City will be able to proceed with park and storm drainage improvements in the park and the basin. The initial phase of improvements comprises turf and irrigation at the north side of the park that would be installed in Fall 2009 or Spring 2010 resulting in the creation of three new playing fields; and WHEREAS, approval by the City Council of the modified grading design will remove 3.3 acres from the original park conceptual development plan. As a result of the shift in acres from park use to storm drainage basin, the overall project development cost split will change from 53%/47% to 50%/50% (park vs. storm drainage) and transfers between the impact fee accounts will be made to reconcile past expense to the new cost split. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the DeBenedetti Park modified grading design; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby direct the preparation of plans and specifications for phased improvements at DeBenedetti Park; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a contract amendment with A. M. Stephens Construction Company, Inc., of Lodi, California, for the DeBenedetti Park/Basin G Rough Grading in the amount of $163,000 and granting a five-month contract extension for the purpose of regrading the storm drain basin area of the park; and BE IT FURTHER RESOLVED that funds in the amount of $180,000 be appropriated from the Parks and Recreation Impact Mitigation Fee Fund and the Storm Drain Impact Mitigation Fee Fund for the project. Dated: May 6, 2009 ----------------------------------------------------------------------- ----------------------------------------------------------------------- hereby certify that Resolution No. 2009-57 was passed and adopted by the Lodi City Council in a regular meeting held May 6, 2009, by the following votes: AYES: NOES: ABSENT: ABSTAIN: COUNCIL MEMBERS — Hitchcock, Johnson, Katzakian, Mounce, and Mayor Hansen COUNCIL MEMBERS — None COUNCIL MEMBERS — None COUNCIL MEMBERS — None 2009-57 GENTURY BOULEVARD RE5TROOMB GONCESSIGNS l GOVERED PLAYSUNID IP ri DGHBORHOOD( ROUND ARZ BASEBki PIGNJG_ Ac� ioe 01AMOND- MA DIAMOND DIAMOND DLAM2LD. WiVue "54 Ohl h BD IDEBENEOETTI F/>gn�%R< LODI, C,,A — 40.,AC;RES N15 ' WELL 51TE 8 MAINTENANCE WD 'C]C 0 Lu Q LLI 0 GENTS RY BOULEVARD RE5 ROOM51 GONGE5510N51 GOVERED PLAY' ?R UNV ' DIAAMOND � . o fW. , ied • pi a n'l ate $1 DIAMOND... L0 9D'Ea�SE5Ak.L r- RAMOND 'SIA w ;off AM f W, off" I of L WELL 5ITE 8 MAINTENANCE WD BD DBBEN BDBTTI PAR< LOD I , GA - 40.,ACRES CENTURY BOULEVARD RESTROOMS �NGESSIONS "GJVE:REI) PLA�r�UND A ta ust d F7 90'BA5 LL f PICNIC, AREA5- 50CLER DIAMOND e efi ts C, WE -L 51 MAI AN' -E YAZ" 4: pri 9. A r DIAMOND iallow- assn by 10 t � r _ V "TW prytm, n �.� - a, S C t rrucppn aitovw�X7 TW , Tw J.- e �., r -:-� 6- ]p tilln.r. 20.0 ru 90 et -fit �-0 ewer c'onst d mrove d cost p parks storm F-0 DE13ENEIDETTI F/>e�NR< LOIDI, C;.,A — 40 .AC;PES DEBENEDETTI PARK EXHMIT "Alf ------------ RAMAM WOWS FBMW ry t St2,M SQ.in 11.78 A9 GROUND ARFA _ i 15.51 ACRES \' k----- _ `i 'I LOWFLOWAREA s3ACM DEBENEDETTI PARK EXHMIT "Alf SIiEAFLA • .aG. 45,, SQFT. 1 } � "tri J'.' .= • '.. j. : - 1'dlSl'QirISTuu=- — - i - - -- - ��r''i;ALT. I LIM ACRUS _ VA I - - - HARDBALL _T 1 HARDBALL - _ Li r 1 101, I.OW FLAW AREA y --- 562.G84SQFT. 1190 A{tFS - DEBENEDETTI PARI. EXIBIT "A" CITY COUNCIL LARRY D. HANSEN, Mayor PHIL KATZAKIAN, Mayor Pro Tempore SUSAN HITCHCOCK BOBJOHNSON JOANNE L. MOUNCE CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov John and B. Gerlack, Trustees 2449 Vintage Oaks Court Lodi, CA 95242-9347 Chong A. Im, Trustee 2431 Vintage Oaks Court Lodi, CA 95242-9347 May I , 2009 Tokay Development, Inc. P.O. Box 1259 Woodbridge, CA 95258 John A. Carbone, Jr., Etal 2425 Vintage Oaks Court Lodi, CA 95242-9347 BLAIR KING City Manager RANDIJOHL City Clerk D. STEVEN SCHWABAUER City Attorney F. WALLY SANDELIN Public Works Director SUBJECT: Adopt Resolution Approving DeBenedetti Park Modified Grading Design, Directing Preparation of Plans and Specifications for Phased Improvements, Authorizing City Managerto Execute Contract Amendment for DeBenedetti Park Rough Grading Contractwith A.M. Stephens Construction Company, Inc., of Lodi ($163,000) and Appropriating Additional Funds ($180,000) from Impact Mitigation Fees Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, May 6, 2009. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the regular calendar for Council discussion. You are welcome to attend. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately priorto the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Randi Johl, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call me at (209) 333-6709. F. Wally Sandelin -' Public Works Director FWS/pmf Enclosure cc: City Clerk NCCDEBENCONTRACTEXTENSION. DOC