HomeMy WebLinkAboutAgenda Report - May 6, 2009 E-07AGENDA ITEM Eo**
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contractfor Municipal Service
Center Transit Vehicle Maintenance Facility Project and Appropriating Additional
Funds ($150,217) and Receive Notification of Project Change Orders
MEETING DATE: May 6, 2009
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution accepting the improvements underthe "Municipal
Service Center Transit Vehicle Maintenance Facility Project"
contract and appropriating funds as shown below and receive
notification of project change orders.
BACKGROUND INFORMATION: The project was awarded to Diede Construction, of Woodbridge, on
November 7, 2007, in the amount of $2,761,170. The contract has
been completed in substantial conformancewith the plans and
specifications approved by City Council.
This project consisted of the design and construction of approximately 14,000 square feet of building
space, providing heavy- and light-duty work bays, tire repair area, welding and parts rooms, office space,
ADA compliant bathroom/locker rooms, and equipment storage spaces.
The original contract completion date was January 2, 2009, and the actual completion date was
April 12, 2009. The extension in contract time was due to changes requested by the City. The final
contract price was $3,371,423. The difference between the original contract amount and the final
contract amount is due to the following 10 change orders approved by the City Manager:
Change Order No. 1 included foundations for two in -ground parallelogram lifts, adding roll -up door
windows and additional exit hardware ($9,580).
Change Order No. 2 was for additional site demolition work ($20,688).
Change Order No. 3 included supplying a new water service to the Kofu Park concession building that
formerly ran underthe new Maintenance Facility building site ($21,850).
Change Order No. 4 included code -required changes to the original facility bid plan to meetADA and
Fire Department requirements ($33,762).
Change Order No. 5 included changing the Concrete Masonry Unit block type and removal of an existing
emulsion tank from the site ($3,928).
Change Order No. 6 was to provide natural gas piping from the existing meter to the new facility. The
original bid plan did not include natural gas because we were intending to use solar/electric for the
facility. The solar aspect was cost prohibitive at time of construction ($30,299).
APPROVED: r
Blair Kin ity Manager
K UP\PROJECTS\TRANSIT\MSC Transit Vehicle Mai ntenanceFacility\CAccept MSCTVMF.doc 4/28/2009
Adopt Resolution Accepting Improvements Under Contract for Municipal Service Center Transit Vehicle
Maintenance Facility Project and Appropriating Additional Funds ($150,217) and Receive Notification of
Project Change Orders
May 6,2009
Page 2
Change Order No. 7 was to install additional electrical conduits at the site as requested by the
Electric Utility Department ($18,919).
Change Order No. 8 included additional MSC site paving and the MSC security access work previously
approved by City Council ($300,000).
Change Order No. 9 included construction of a bio-swalefor site storm water runoff, supplying bulk fluid
tanks, and constructing additional bulk materials storage bunkers ($125,844).
Change Order No. 10 included Facility floor striping, electrical conduits at the new transformer, and
additional contractor labor to assist in the installation of City -supplied equipment ($15,383).
The total cost of these 10 change orders is $580,253.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: Appropriate $150,216.89 in PublicTransit Account (1250356) funds for the
project.
FUNDING AVAILABLE: Public Transit Account (1250356) TDA Transit Capital (1250356)
Water Fund (182356) Wastewater Fund (173356)
Electric Utility (161) General Fund Capital (1211)
Jt,2, 4A 1r55(_Z&_
F. Wally S elfin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
cc: Purchasing Officer
Transportation Manager
K:\WP\PROJECTS\TRANSIT\MSC Transit Vehicle Maintenance Facility\CAccept MSCTVMF.doc 4/28/2009
RESOLUTION NO. 2009-47
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER CONTRACT FOR MUNICIPAL
SERVICE CENTERTRANSIT VEHICLE MAINTENANCE
FACILITY PROJECTAND FURTHER APPROPRIATING
ADDITIONAL FUNDS FORTHE PROJECT
WHEREAS, the Municipal Service Center Transit Vehicle Maintenance Facility
Project was awarded to Diede Construction, of Woodbridge, on November 7, 2007, in
the amount of $2,761,170; and
WHEREAS, the contract has been completed in substantial conformance with
the plans and specifications approved by City Council; and
WHEREAS, this project consisted of the design and construction of
approximately 14,000 square feet of building space, providing heavy and light duty work
bays, tire repair area, welding and parts rooms, office space, Americans with Disabilities
Act compliant bathroom/locker rooms, and equipment storage spaces; and
WHEREAS, due to contract change orders, which added unforeseen work to the
contract, additional funds are necessary.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
accept the improvements under the contract for the Municipal Service Center Transit
Vehicle Maintenance Facility Project and directs the City Engineer to file a Notice of
Completion with the County Recorder's Office; and
BE IT FURTHER RESOLVED that the City Council does hereby appropriate
additional funds in the amount of $150,216.89 from the Public Transit Account for this
project.
Dated: May 6, 2009
I hereby certify that Resolution No. 2009-47 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 6, 2009, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Johnson, Katzakian, Mounce,
and Mayor Hansen
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
x
a
RANDI JOHL
City Clerk
2009-47