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Agenda Report - April 15, 1992 (62)
CITY OF LODI COUNCIL COMMUNICATION WENDA TITLE: Revised Transportation Development Act (TDA) Claim for Transit Services for Fiscal Year 1990-91 MEETING DATE: April 15, 1992 PREPARED BY: Assistant City Manager RECOMMENDED ACTION: The City Council authorize the submittal of a revised TDA claim for transit services for 1990-91 fiscal year. BACKGROUND INFORMATION: I received the attached letter from the San Joaquin County Council of Governments (COG) suggesting this revised clam. I concur in their reconmendation in that In addition to providing a paper trall, it will also have the adopted claim and the City's financial statements in agreement which should dispel any inconsistencies In the future. FUNDING: No expenditures Respectfully submitted, L -/Jerry L. Glenn Assistant City Manager ZLG:br Attachment �6 APPROVED: THOMAS A. PETERSON ....,�. City MsrmQW CCCOM471/TXTA.01A CC.' 5�... Joaquin County Council' Goternments Mengwr Aread": Cro" of F %caion, Lwhoop. Ledi. Mardwa. Ripen. %wksom. Tlowy. Courdy of san ic"in January 22, 1992 Jet1�► Glenn Assistant City Manager Cityty or Lodi PX Box 3006 Lodi, CA 95241 Dear Jerry: X, 2,.> J2 Ql!'sanice You may rerenber a discussion we'nad about the possible need for revising Lodli's FY 1,091 TDA claim. Late last year when we discussed this, I had said that I would ir.lk to CDG's TDA auditor for an opinion on the matter. After consulting with Chris Wells, of iia rt i g , Basler and Ray, I have come to the conclusion that a revision is necessary. The revision will provide Lodi with the authorization to transfer funds from the taxi service to the Dial -A -Ride service. According to your FY 1992 e!aim, Lodi has already made this transfer... filing a revised TDA claim will simply provide you and COG with the paperwork trail authorizing the transfer. I haveemlo$ed a sample revised FY 1991 TDA claim and a blank claim form. The sample revised claim foi-in refers COG (and any melrib-c:r of the public that wishes to see it) to Lodi=s original FY 1991 and FY 1992 claim for additional operating and budgetary information. You will need to add some explanations on page 16 to substantiate the need for DAR cost i n c reases in excess of 15%. Also, note that there are two page 9's and two page 1 O's; one set refers to the Article 4 service and the other set refers to the Article 8 service. If ym can get the re y i s*d claim form approved, signed and back to me by February 12, 1992, I will try to get it on the COG Board's February 25th consent item agenda. Remember, COG requires two complete+., claims, both with orioal signatures, and a signed (or certified) resolu- tion from the City Council approving the revision and the claim amounts. You might take a look at your current year-to-date expenses for the two transit systems to determine if a revised or supplemental FY 1991-92 transit claim is needed Another suggestion for your consideration is for Lai i to establish a separate e n t erp r se fund account for the Article 8 transit service. Please let me know if further information is needed, EncIosum Vey truly _yours, F S ," f kJ. -b NANCY MILLER Associate Regional Planner R"* -W T-AW-Uti" Phmmh* Agency, toed t'n"wpiwtatim Authority. Cw prtiaN M� Avmy Aftvmi Land Uge C annniwian IW ! owh San Ioaquin Succi. ;ih Hoor • r.0 Ikon I'll() 0 SJ{X klon, California 9-5'f►t 1010 0 12MI 469 4t l 41 1 A\ t'^ .lfik 101A4 LOCAL- TRANSE9J=X0N FUND TO; San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, CA 95205 FROM: Applicant: City of Lodi Address: A O_ Box 3006_ Vii_, CA 95241 zip) (City, Zi Contact Person:s_q= G1ennL9haron Blaufgs Phone: _ 6700 The City of Lodi hereby requests, in accordance with Chapter 1400, Statutes 1971 and applicable rules and regulations, that its annual transportation claim ;3e approved in the amount of -8 1, 411, 48,Q for fiscal year 3950-91, to be drawn from the Local Transportation Fund. When approved, please transmit this claim to the County Auditor for payment. Approval of the claim and payment by the County Auditor to this applicant is subject to such monies being on hand and available for distribution, and to the provisions that such monies will be us, -.d only in accordance with the terms of the approved annual financial plan. The clainant certifies that this Local Transportation Fund claim and the financial information contained therein, is reasonable and accurate to the best of my knowledge, and that the aforementioned information indicates the eligibility of this claimant for funds for the fiscal year of the application pursuant to CAC Section 6634 and 6734. APPROVED: San Joaquin County Council of Governments By: _ Title Date: BARTON WAYS Executive Director 19 Applicant: Signed :.-- Name Title: Date: 19_ -5- k,. i 1 � To San Joaquin County Council of Governments 1860 Eaht Ha%elton Avenue Stockton. 95205 F: Applicant: City of Lodi Address: Pe O_ Box 3006, Lodi, CA 95241 (City, Zip) Contact Person: Phone:333-6700 This -claimant alilif u ied : pursuant to Section 99203 and 99315., 'of, the 4Pdbfic.,Utities Code, hereby requests, in accordance with Chapter 1400-,r-.- Statutes. of 1971 as amended, and applicable rules a.n.d._rpcxulations, rthat , ani:=alloaation }je made...in the amount -of forfiscal year 191Q-91, to be drawn from the State Transit Assistance trust fund of San Joaquin County for the follow- inal rposez-and -in..the following respective amounts: Amounts $5,221 Akio;.,i,nstruction payment by the County Auditor to -this claimaett; ares-- subject to such monies being on hand and available Cor distaAftftiomeomd to. ihe,..:provisions :that :such.moni,es will .be used only in,accordance with the terms of the approved claim. The' claimant certifies that this State Transit Assistance Fund Claim and the financial information contained herein, is reasonable and accurate to the best of my knowledge, and that the aforementioned lrfornat3 on indicates the eligibility of this claimant_ for funds for the fiscal year of the application pursuant to CAC Section 6634 and 5734. APPROVED: san Joaquin County Council of Governments By: BARTON MEAYS Title: EZ-ecutiye Director Date: 19 Applicant: Signed: Name : Title: Date: am 19 z I. Local Transportation Fund Available Apportionment A.1-cArea-Apportiorampt, 1990-91 Ek ..Padestri^n/Bkcycle--Apportionment C. Previuus Years' Unclaimed Apportionment D. Unexpended Carryover B.- Total Available for 1990-91 Claim(s) ��..2asxoany T-TIN.Already-Cla-imed. .....AIHI$ D1$ 990-91 . AVteLABnpagR T, leCLAolumn- lt0220380 21*300 78.800 297,000 1,419 748% .. 0 $ 1r419,488 3.1. State Transit Assistance Fund Available Apportionment A. Area Apportionment 1990-91 $ Apportionment 1990-91- I , 77- ........... , - Cuevious Years:' Unclaimed Apportionment. 5,221 ... ....... D. Unexpended Carryover 41,927 Ei 'Total Available for 1990-91 Claim(s) 10,148 . .. ... .. .. .. .F. lees any STA Already Claimed 1990-91 0 G. TOTAL AVAILABLE FOR THIS CLAIM 10,148 (Also enter on page 8, 2nd column) Claim 12IM-4-r.rse 1 I. PUBLIC TRANSPORTATION Articlef4 (99260) -Operator, $ 301,065 $ 5,221 Article 8 (99400(c)) ,:.Contractor -operating 29,000 Artie.•-• 8 . (99400 (e) ) Contractor capital II. -PEDESTRIANAND BICYCLE N/A Article 8 [97400(a)) _ $ 21,.1.y 00 111. ROADS AND STREETS A►rticls 8 (994Q0(a)1 $1,060,115 IV.. OAR 'tf d e 8 (99400(b) NIA ;.ar A!940p.(d) I!!I/L!I!ll�llllllllll/1I/IlIIII11IlIIIIlI!/IIIII!!!!/I�Il/I!llll! TOTAL THIS -CLAIM S1.411.480 x.221 TOTAL AVAILABLE FOR THIS CLAIM (from page -7, I and 1I. G.) 2 j12,480 106148 UNCLAIMED APPORTIONMENT (TOTAL AVAIL. lass TOTAL THIS CLAIM) S 8.000 �. 4.227 To avoid accidental overpayment, please identify in the space below any unexpended carryover included in the amounts being claimed above. _ $297,000 unexpended LTF carryover: reclaimed for streets/roads $ 4,927 unexpended STA carryover: reclaimed for transit art. 4 1. Operators claiming STA funds must complete and pass the eligibil- ity test on page 15. Plates Circle either: var I m PUBLIC TRANSPORTATION Astiol• 4 op*rator Art#eke-8-enlreater TOTAL S 84.768 S 61.654 (*$4,927 is unexpended carryover re-claimed for transit in FY 1991) k FINANCIAL -INFS?Rl�ATI4N 1989-90 Please zi,rcla 1990-91 I. OPERATING REVENUE ACTUAL or ESTIMATE Budget 4017 P�-F4rres $ 39,313 $ 43,575 4077 Somisk War it.:Fares --_ _ -= 403 Sch=l BUS S+trviCe Revenues 404 Fraight� Tariffs 405 CM2*4w :Service Revenues 406- AWd,2fary~TrItneportation Revenues 407Ncrn-T4.4=m q xrtation Revenues 3,266 4" TwwaE Levied -.Directly by TransJ t _ 7 7 7 7 . . 409 M106CM2.Cash grants & Reimbursements (Sp city) .LWAIJ Transportation Fund (yam 236,959 239,411 410. Local�Sp w."l -Fare hsaistance 411- Reimbursements (S #fy) state Transit Assistance Fut-(h? 4,927* _ 5,221 412 State Special Fare Assistance 413 Federal --CauW Grants & Reimbursements (Specify) UMTA Grants 430 Contributed Services 440 (Specify) 113 TOTAL S281 -3i2 5291,473 II. CAPITAL REVENUE 464 Federal Capital Grants & Subsidies (specify) State Capital Grants & Subventions (Specify) State Transit Assistance Funis (STA) Luca Capital Provisions (Specify) Local Transportation Fund (LTF) $ 55,009 $ 61,654 Sale of Property 29,759 TOTAL S 84.768 S 61.654 (*$4,927 is unexpended carryover re-claimed for transit in FY 1991) k ZII. OPERATING EXPENSES 1989-90 Please Circle 1940-91 Actual or Estimate* Budget sol Labor operators 8al.aries/wages 53 289 Other salarios/wages _ 302 !rune sans2it�s 32 76 ,^ _?03 - .._ _ : 2,589 504 -i tteriala/SUMUGs� ln+sis/iubricsnts M Other 30i C1ty/Liability Costs 51.208 309414 So7 `'�a�oss .Sop. Pezahaaed Transportation Service 224.104 24A,006 'SOP ' ltts�sllaneaws N 988 . sly ��` Transfers - . .. .. ... - T+ .��..... S11 taww s,'MA untals .'313 Dspsaciatioo/lUortiXation Operator �PMds Great funds T&M $276.385 $288.768 IV. CAPITAL USES* Debt Service Land/Property Acquisition vehicles �94i85I85 - Construction other - Radios 583 TOTAL $ 84.768 $ 61,650 *Allowable capital expenses are limited for Article 8 claimants: see 99400 (e) . ARTICLE 4 - DAR -10- *Allowable capital, expenses are limited for Article 8 claimants; see 99400 (e) . ARTICLE 8 - TAXI no= III: OPERATING EXPENSES 1989-90 Please Circle 3.990-91 Actual or Estimate* Budget 501 Labor oDe�atc�rg �s�3►a�#�.��a9� othar 502: Fr3.geR=.fie!#t�:. 5D3': Services Fuels/Lubricants Tires/Tubes other .. _ 505., Utilities 506. Casualty/Liability costs 507 Taxes 508 Purchased -Transportation Service $ 57,907 509 Uiscellaneous Expenses 3.0- Ba --- 511 Interest Expanse ALL 5T'2 Leases ..and Rentals 513 Depreciation/Amortization Operator -Funds Grant Funds _.. TOTAL $ - 57,907 IV. CAPITAL EXPENSES* Debt Service. Land/Property AcqtA_isition Vehicles Construction Other - Radios TOTAL S $ *Allowable capital, expenses are limited for Article 8 claimants; see 99400 (e) . ARTICLE 8 - TAXI no= -:Mrs:i-�,, .. .. .. .��""q..,- ) �'»:e: �. �, 1-. 5�•L �--Y--.i.�s ,.-yam.- _sw!''s..,,. , ON* Actual Actual/Est. Proposed FY 1988--89 FY 1989--90 FY 1990-91 I. a. Total Passengers Sae FY 1991-92 TDR Claim for information related to passengers, RVg, at*., b. Revenue Passengers for both DAR and the Artiale 8 Taxi '- _ service C. Youth Passengers d.Elderly Passengers - -.-:- r a. Handicapped Passengers 2• a. Total Vehicle Miles b, RaveYiue_ Vehicle Miles 3. ¥e a Yehicie Hou 4. a. diesel- , - - - b. Gasoline c. _Liquid Natural Compressed Gas 5. Fare Structure a. Base b. Zone C. Youth d. Senior e. Handicapped _ f. Monthly Pass g. Other h. Average Fare *Attach additional pages as necessary to alter or complete description -11- operating Expenses Operating Revenues Sources: LTF STA Federal Fares General Fund other T©t Capital Expenses Capital Revenue Sources: LTF STA Federal Other Total 2'HREE YEAR FISCAL PLAY 1991-92 1992-93 1993-94 See Three -Year -Fiscal Plans presented my original- ZY, "0 Os -91 TDA. claim. and In the FY- 1991-92 TDA claim (for both DAR and taxi service) $ $ $ S $ $ -12- Fes, FLEET INVENTORY (Transit Vehicle Owners Only) see fleet inventory information in original FY 1990-91 TDA Claim xxxxx Vehicles to be Purchased in FY AC = Air Conditioned EP a Environmental Package WC - Wheelchair Lift -13- Production o Fuel Seat S2221 Make h Model Year Veh.'i Type US Capacity AC EP WC Other ;�y. �a•r� +�I w� 11.a A wra.. ..y . 5.� i.��. ..... fir' ..`.+ ru see fleet inventory information in original FY 1990-91 TDA Claim xxxxx Vehicles to be Purchased in FY AC = Air Conditioned EP a Environmental Package WC - Wheelchair Lift -13- Article 4 Operator TDA Requirements 1. Fare Ratio/Local Support Requirements -X1 Akt1d-Vor A dl;ef*ahtw are required to maintain a specified ratio of fare revenue to operating cost. In addition, SMTD only is required to maintain a ratio of fare revenue plus local support to operating cost of 32%. See 99268.2 99268.19 for details and exemptions pertaining to ratios. A What is this systen'A-raqu#red farebox recovery ratio? B. Does the attached budget demonstrate that this system will meet its required farebox recovery and for SMTD its farebox plus local support ratios? YES C. Has this system utilized its grace year? NO D. Has this system been in non-compliance with its required ratio(s)? NO If yes, identify the year or years 2. Extension of Service/New Service An extension of service or new service is eeempt from the required farebox and local support ratios if: A. The extension of service or new service has been in oper- ation for less than two full fiscal years. The two-year extension of services exclusion applies until two years after the end of the fiscal year in which the extension of services was put into operation. B. The claimant submits a report on the extension of ser- vices to the COG within 90 days after the end of the fiscal year. (For details of the report, see 6613.8(b)). Is an extension of service/new service being claimed? NO If so, has the required report been submitted for the most recently completed full fiscal year? If not, that report must accompany this claim. -14- 3. Operator's STA Qualifying Criteria (99314.6) STA funds may not be claimed if the budgeted subsidy per revenue vehicle hour exceeds the sum of last year's subsidy per rovenue vehicle hour and an amount equal to ninety percent of the change in the Consumer Price Index multiplied by last year's subsidy per revenue vehicle hour. Pleasav complete the following worksheet ✓to determine eligibility. 1989-90 Budget Projected 1990-91 Budget a. 401.0001- $ 39,313 a. $ 43,575 b. 402.000 b. C. 403.000 C. d. 404.000 d. e. 406.000 e. f. 407.000 f. 3,266 g. 440.000 9 - REVENUE Sum "a" through "g": h. $ 39,313 h. $ 46.841 OPERATING COST: i. $276,385 i. $288,411 SUBSIDY (S) Subtract "h" from "i": J. ' -----. $236,959 J. $241,570 REVENUE VEHICLE HOURS (annual) (RVH): k. 130580 k. 14,930 SUBSIDY PER REVENUE VEHICLE HOUR (S/RVH) Divide *j" by "k": M. $17.45 $16.18 90% of change in Consumer Price Index (6/89 to 6/90): M 10.9 • 0.048) = 0.0432 For 1989-90 budget only calculate: (1+n)*m P- 1.0432 • m = $18.20 If the projected subsidy per revenue vehicle hour for budget year 1920-91 ("m") is greater than "p", an STA claim for transit operation cannot be allowed. That portio,: of increased costs of fuel, insurance and compliance with state and federal mandates that exceeds 90% of the CPI on kine "i" may be excluded. If the claimant uses these exemptions show all work, exclusions and reasons on an attached page. 1. Accounting categories taken from the uniform system of accounts and records. =s 4. Fifteen Percent Expenditure Increase (6632) If any of the line items on the attached budget exceed by more than 15% the expenditure for that same item in the previous year's budget, then an explanation for that increase must be g3.ven below. Attach an extra pcge if necessary. ,#501 & f 502: Did not charge adequate administrative time to DAR 1503 (Services up to $2,539, from $0 prior year): SEE ATTACHMENT ,#509 (Fisc. Expenses up 930%): SEE ATTACHMENT 5. Narrative Description (6632) Please describe in the space below any changes in service charact-eristics from the previous fiscal year. This should specifically include any substantial increase or decrease in the geographic area served, major changes to :.he scope of operations, or addition of major new fixed facilities. Please attach an additional page if necessary. SKE - Exclude certain costs and fares as specified in the most recent Compliance Audit Report. Lodi - Exclude County service when calculating fares and expenses. r) 5031__ Included in this account are the following expenses. Printing $19138.50 tickets Advertising 145.60 Training 487.24 State requirement New Year's Eve -- 616.00 - - new program CHP Inspection 150.00 State requirement Miscellaneous - - 50:00 f3:58T.m 509) The items included here are: $2,187 repairs to damaged vehicle $8,308 recovery of shop maintenance overhead 5 52 repair to radio The; 'i's -hopefully a one-time cost. The City is now attempting to fully.:.recover all its operating costs. Presently we are charging Dial -A -Ride approximately 3% of the costs of the equipment repair overhead function. ��—ter—�• .. ...v .41.« Article 8 Contractor TDA Requirements For contracted transportation service providers, the San Joaquin County Council of Governments' Executive Board has waived the farebox and local support ratios as it is empowered to do by 99405(c). The COG Board has established a two-step process. 1. Match Requirement For any Article 8 transit claim, no more than 90% of the total operating funds (minus depreciation) in the budget may be TDA (irTF and STA) derived. The ten percent or more match- ing funds may come from any other source available to the claimant besides TDA. 2. Operating cost Per Passenger Objective To receive an amount of TDA operating funds (LTF and STA com- bined) in excess of what was claimed the previous fiscal year, the claimant must establish an 2Aer4_.n4 cost per pas- senger obiective for the fiscal year of the claim. "Operat- ing cost" is defined as in the TDA statutes and regulations. The objective should be a realistic one based on current and past system performance, but should be low enough to repre- sent an "improvement" when warranted. The COG Executive Board will adopt the systemwide operating cost per passenger objective for the fiscal year of the claim. If the system failed to meet its operating cost per passenger objective in the fiscal year prior to the fiscal year of the claim, then the claimant is only eligible to file a claim for the level of TDA operating funding received in that prior fiscal year. In the case of a unified transit system, each claimant would be limited to the prior year's level of TDA operating funding. If a system wishes to be eligible for increased TDA operating funding in a future fiscal year, then the claimant should identify an operating cost per passenger objective. i_ What was the level of TDA operating funding received in the previous fiscal year for this system by this claimant (LTF plus STA)? AL U. Does the attached budget information demonstrate at least a 10% match of non -TDA funds? YES iii. Is this claim requesting more TDA operatinq funds than were received for this system by this claimant in the previous fiscal year? YES iv, If yes, did the system meet its operating cost per passenger objective in the previous fiscal year? Not Applicable An affirmative answer should be documented in Part v. -17- I0 V. What was last year's Operating Cost per Passenger Objective?$n On Ina sairld ce), What was the actual operating cost per passenger? . . . a. FY 1989-90 Operating Cost $ h Total Passengers C. Operating Cost Per Passenger (a/b) S vi. What is the Operating Cost per Passenger Objective for this claim? . . . d. Budgeted Operating Cost $ 58,200 e. Estimated Total Passengers 18,653 f. Calculated Operating Cost per Passenger (d / e) 5 3.12 g. FY 1990-91 OPERATING COST PER PASSENGER OBJECTIVE $ 2.17 h. If this claim is for a unified transit system (see footnote), has the contributing claimant been appraised of the planned systemwide objective set in g. above? 3. Fifteen Percent Expenditure Increase (6632) If any of the line items on the attached budget exceed by more than 15% the expsnditure for that same item in the previous year's budget, then an explanation for that increase must be given below. Attach an additional page if necessary. 4. Narrative Description (6632) Please describe on an attached page any changes in service characteristics from the previous fiscal year. This should specifically include any substantial increase or decrease in the geographic area served, major changes to the scope of operations, or addition of major new fixed facilities. This claim provides support to the taxi company on a per pas- senger basis. support;.ng the Taxi company in this manner will ensure that there is some form of publi, transit avail- able, 24 hours a day, seven days a week. IMPORTANT: If this claim is for a unified transit system (per definition p. 18a), all calculations and numbers on (2)iv. and (2)v. must include both City and County totals. Also, contribut- ing claimants to unified transit systems should not use this page: use page 18a instead. -18- PART 11 - F'3£STRiAN AND BICYCLE PROJECTS LOCAL TRANSPORTATION FUND Sidewalk Upgrading STATE TRANSIT ASSISTANCE FUND ROPIL r.,e#- PART III - ROAD AND STREET PROJECTS Please provide the requested information for each project being identified for Transportation Development Act funding. LOCAL TRANSPORTATION FUND ..w_. .. ._ _ _. _... _ .. LTF dost Proiect T-itle�and o 1 X——L _ =TV's JJ _ _ ,� See pages 20a and 20b+ from original PY 1991 24 slain for project titles and deariptions STATE TRANSIT ASSISTANCE FUND '(Use Additional page if Necessary) -201- RESOLUTION NO. 92-65 sasssssassaascsssass A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE SUBMITTAL OF A REVISED TRANSPORTATION DEVELOPMENT ACT (TDA) CLAIM FOR TR1lt1 IT SERVICES FOR FISCAL YEAR 1990-91 ssaasaaxsssssassssassssssssssssssssassspessssssastssasslsssss�srssswssass BE IT RESOLVED, that the Lodi City Council does her#b authorize the submittal of a revised Transportation Developrr►m t Act (TDA) Claim for transit services for Fiscal Year 1990-91; and BE IT FURTHER RESOLVED, that the Lodi City Council does hereby authorize the City Manager to execute the subject revised Claim on behalf of ,the City of Lodi. Dattd: April 15, 1992 amesssssasssssssssaaazsssssssslNsssssssssss I hereby certify that Resolution No. 92-65 was passed and adopted by the Lodi City Council in a regular meeting held April 15, 1992 by the following vote: Ayes: Council Members - Noes: Council Members - Absent: Council Members - Alice M. Reimche City Clerk 92-65 RES9265/TXTA.01V CVTY rOUNOL JAMES W. PINKER70N, Mayor PWLIP A. PENNINO Mftw Pro Im pm O*AD WL HOKHM IN M A. SIECU)OC KX4N IL WvmM SNIDER Nancy Miller Assistant Planner San Joaquin County Council of Governments P.O. Box 1010 Stockton, CA 95201-1010 Dear Ms. Miller: CITY OF LODI CITY HALL, 221 WEST PINE STREET Pa BOX 3006 tODI, CALIFORNIA 95241-1910 (20% 334-5634 FAX UM 773-67n5 April 20, 1992 THOMAS A. PETERSON city mwkqw ALIO M. REIMCHE City Cleric BOB McNATT City ArkmeY Enclosed herewith please find two executed copies of a revised Transportation Development Act (TDA) Claim for Transit Services for Fiscal Year 1990-91 and the authorizing Resolution No. 92-65 which was adopted by the Lodi City Council at its regular meeting of April 15, 1992. Please return a fully executed copy of the subject revised claim at your earliest convenience. Should you have any questions, please do not hesitate to call this office. Very truly yours, A - 42XCA Alice M. Reimche City Clerk AMR/jmp Enclosure RESOLUTION NO. 92-65 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE SUBMITTAL OF A REVISED TRANSPORTATION DEVELOPMENT AT? (TDA) CLAIM FOR TRANSIT SERVICES FOR FISCAL YEAR 1990-91 xsrxsaxaixxaxxxxxssxrssrTasssaaaazsazsz==asassassxssaaszssaaRxsrisRt+srssr BE IT RESOLVED, that the Lodi City Council does hereby authorize the submittal of a revised Transportation Development Act (TDA) Claim for transit services for Fiscal Year 1990-91; and BE IT FURTHER RESOLVED, that the Lodi City Council does hereby authorize the City Manager to execute the subject revised Claim on behalf of the City of Lodi. Dated: April 15, 1992 az-asnaxxxs;xos=ar-saaxaaxa:srsrarrrsarrarr.-ssssraaisaasaasaltsrasalsstea¢ I hereby certify that Resolution No. 92-65 was passed and adopted by the Lodi City Council in a regular meeting held April 15, 1992 by the following vote: Ayes: Council Members - Hinchman. Pennino, Sieglock, Snider and Pinkerton (Mayor) Noes: Council Members - None Absent: Council Members - More Alice M. Reimche City Clerk 92-65 RES9265/TXTA.02J TO: San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, CA 95205 FROM: Applicant: City of Lodi Address: P. 0. Box 2006. Lodi, CA 95241 (City, zip) Contact Person:Jerry Glenn/Sharon Blaufus Phank :z33-67ra The City of Lodi hereby requests, in accordance with Chapter 1400, Statutes 1971 and applicable rules and regulations, that its annual transportation Clain he approved in the amount of !i 1-4-11,480 for fiscal year 1990-91, to be drawn from the Local Transportation Fund. When approved, please transmit this claim to the County Auditor for, payment. Approval of the claim and payment by the County Auditor to this applicant is subject to such monies being on hand and available for distribution, and to the provisions that such monies will be used only in accordance with the terms of the approved annual financial plan. The claimant certifies that this Local Transportation Fund claim and the financial infornation contained therein, is reasonable and accurate to the best of my knowledge, and that the aforementioned information indicates the eligibility of this claimant for funds for +he fiscal year of the application pursuant to CAC Section 6634 and 6734. APPROVED: San Joaquin County Council of Governments By BARTON MEAYS Title: Executive Director Date: 19 Applicant: tx otlodi Signe i Name: Thomas A. Peterson Title:City Manage; Date: April 15, 1992 TO: San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, CA 95205 FROM= Applicant: City of Lodi Address: P. O_ Box 3006, Lodi. CA 95241 (City, Zip) Contact Person: Jerry Glenn Phone:333--6700 This claimant, qualified pursuant to Section 99203 and 99315 of the Public Utilities Code, hereby requests, in accordance with Chapter 1400, Statutes of 1971 as amended, and applicable rules and regulations, that an,: -allocation be made in the amount of S 5mg2_l: - for fiscal year 1990-91, to be drawn from the State Transit Assistance trust fund of San Joaquin County Cor the follow- ing purposes and in the following respective amounts: Purposes Amounts . - .Transit $5.221 _ _:ar - - Allocation ,instruction and payment by the County Auditor- to this claimant -are subject to such monies being on hand and available for distri.bution-j,, and . to the provisions that s: ch monies will be used only in accordance with the terms of the approved claim. The claimant certifies that this State Transit Assistance Fund Claim and the financial information contained herein, is reasonable and accurate to the best of my knowledge, and that the aforementioned information indicates the eligibility of this claimant for funds for the fiscal year of the application pursuant -to CAC Section 6634 and 6734. APPROVED: San Joaquin County Council of Governments By : BARTON MEAYS Title: Executive Director Date: 19 Applicant: Signed: Name: Title: Date: 19 TRANSPORTATION DEVELOPMENT ACT APPORTIONMENTS 1. Local Transportation Fund Available Apportionmeat A. -Area-Apportionment 1990-91 $ 1,022,380 B. Pedestrian/Bicycle Apportionment 21,300 C. Previous Years' Unclaimed Apportionment 78,800 D. Unexpended Carryover 297,000 E. Total Available for 1990-91 Claims; 1,419,480 F`..- .. lessany LTF:. Already Claimed 1990-91 0 G. .TOTAL AVAILABLE FOR THIS CLAIM $ 1,419,480 (Also enter on page 8, 1st coluan) II. State Transit Assistance Fund Available Apportionment A. Area Apportionment 1990-91 S Bc;..Speciai Transit Apportionment 1990-91 C. ..Previous Years' Unclaimed Apportionment 5,221 D. Unexpended Carryover 4,927 E. Total Available for 1990-91 Claim(s) 10,148 F. less any STA Already Claimed 1990-91 0 G. TOTAL AVAILABLE FOR THIS CLAIM S 10,148 (Also enter on page 8, 2nd column) TRANSPORTATION DEVELOPMENT—W,91 ALLOCATIONS Claim A+ . - I. PUBLIC TRANSPORTATION Article 4 (99260) -Operator, Article 8 (99400(c)) Contractor -operating Article 8 (99400(e)) Contractor capital II. PEDESTRIAN AND BICYCLE Article 3 (99234)... $ 301,065 $ 5,221 29,000 N/A Article 8 (99400(x)) $ 21,300 III. r ADS AND STREETS Article 8 (99400(a)) $1,060,115 IV. OTHER Article 8 (99400(b) N/A ,or 99400(d) /!!!!L!!!/flfflllflllfl!lll.!!!ff/flilffifflf1f111flfif111ill1fffl TOTAL THIS CLAIM $1,411,480 S 5.221. TOTAL AVAILABLE FOR THIS CLAIM (from page 7, I. and II. G.) I _41 9 AM 0 10, 14 R UNCLAIMED APPORTIONMENT (TOTAL AVAIL. less TOTAL THIS CLAIM) $ 8.000 S 4.927 IMPORTANT: To avoid accidental overpayment, please identify in the space below any unexpended carr; -ever included in the amounts being claimed above. r $297,000 unexpended LTF carryover: reclaimed for streets/roads $ 4,927 unexpended STA carryover: reclaimed Cor transit art. 4 1. Operators claiming ,TA funds rust complete and pass the eligibil- ity test on page 15. TOTAL "'rte' PART I - PUBLIC TRANSPORTATION Please Circle either: XBMXXkXY4(YZPVAWXR Article 8 contractor FIITMCSAL tNFORMATTON 1989-90 Please Circle 1990-91 I. OPERATING PZVM= ACTUAL, or SSTIMATE Budget 401 Passenger Fares 5 29+200 402 Special Transit Fares 403 School Bus Service Revenues 404 Freight Tariffs 405 Charter service Revenues 406 Auxiliary Transportation Revenues 407 Non-Tra-nsportation Revenues 408 Taxes Levied Directly by Transit System (Specify) 409 Local CAsh Grants & Reimbursements (Specify) Local Transportation Fund (LTF) 410 Local Special Fare Assistance 28.707 411 State Cash Grants 6 Reimbursements (Specify) State Transit Assistance Fund (STA) 412 State Special Fare Assistance 413 Federal Cash Grants 6 Reimbursements (Specify) UMTA Grants 430 Contributed Services 440 (Specify) TOTAL S 57.907 Il. CAPITAL REVENUE 464 Federal Capital Grants & Subsidies r' (Specify) State Capital Grants 6 Subventions (Specify) State Transit Assistance Funds (STA) Local Capital Provisions (specify) Local Transportation Fund (LTF) _ Non -Governmental Donations TOTAL "'rte' .100%, PART I - PUBLIC TRANSPORTATION Please Circle either: Article 4 Qnerator er-Artiele-8-Oantreeter TOTAL !j_Q•i , 769 S 61, 654 (*$4,927 unexpendr_•d carryover re --claimed for transit in FY 1991) _n_ FINANCIAL TNFORMATTON 1989-90 Please Circle 1990-91 I. OPERATING REVENUE ACTUAL or ESTIMATE Budget 401 Passenger Fares $ 39,313 $ 43,575 402"- Special_ Transit. -.Fares 403 School Bus Service Revenues 404 Freight Tariffs 405 Charter Service Revenues 406 Auxiliary Transportation Revenues 407 Now -Transportation Revenues 3,266 408 Taxes -Levied Directly by Transit System (Specify) 409 Local cash Grants & Reimbursements f5pacify) Local Transportation Fund (:,rF) 236,959 239,411 410 Local Special Fare Assistance 411- Stlta-ICash.Grants.& Reimbursements (Specify) State Transit Assistance Fund- (STA) 4,927* 5,221 412 State Special Fare Assistance 413 Federal.Cash,Grants & Reimbursements (Specify) UMTA Grants 430 Contributed Services 440 (Specify) 113 TOTAL 5291.473 11, CAPITAL REVENUE 464 Federal Capital Grants & Subsidies (Specify] �= State Capital Grants & Subventions (Specify) State Transit Assistance Fun s ( sTA ) Loca capital Provisions (Specify) Local Transportation Fund (LTF) $ 55,009 S 61,654 Sale of Property 29,759 TOTAL !j_Q•i , 769 S 61, 654 (*$4,927 unexpendr_•d carryover re --claimed for transit in FY 1991) _n_ 111. OPERATING EXPENSES 1989-90 Please Circle 1990-91 A c t u a I or Estimate* Budget 501 Labor operators salaries/wages 53 2$9 other Salaries/Wages 502 _F.rin5eBenefits 32 76 503 Services- • 2,589 504 •Materials/Supplies Fels/tubri c,-^'- Tires/Tubes Other 505 Utilities 506 dasualty/Liability Costs 51,206 30.414 507 Taxes 508 Purchased Transportation Service — 224.104 744,906 509 Miscellaneous Expenses 988 . 510 Expense Transfers -311 -}Interest-Expanse 512 Leases and Rentals 513 Depreciation/Amortization operator Funds Grant Funds TOTAL 5276,385 $289,768 IV. CAPITAL EXPENSES* Debt Service Land/Property Acquisition Vehicles S 84,185' S 61.650 Construction Other - Radios 593 TOTAL S 84.168 5 61.650 +Allowable capital expenses are limited for Article 8 claimants: see 99400 (e). ARTICLE 4 - DAR -1,0- P"y r III. OPERATING EXPENSES 1989-90 Please circle 1990-91 Actual or Estimate* Budget 501 Labor operators Salaries/Wages Other Sa1AXies/_WA9e%_ 502 Fringe Benefits 503:' SeKvices 504 Materials/supplies Fuels/Lubricants Tires/Tubes Other 505• Utilities 506 Casualty/Liability Costs 507 Taxes 500 Purchased.Transportation Service $ 57,907 r 509 Miscellaneous Expenses 5-10. Expense— Transfers 511 Interest Expense _ .. J�� \n ZL:.. 'y .. . 512 Leases and Rentals 513 Depreciation/Amortization Operator Funds - Grant Funds TOTAL $ 57.907 IV. CAPITAL EXPENSES* Debt Service Land/Property Acquisition Vehicles construction Other Radios TOTAL S $ *Allowable capital expenses are limited Cor Artic!,� 8 claimants; see 99400 (e) . ARTICLE a - TAXI _10- 60 OPERATIONAL INFORMATION* Actual Actual/Est. Proposed FY 1988-89 FY 1989-90 FY 1990-91 1. Patronaae a. Total Passengers See FY 1991-92 TDA Claim for information _- , %-. . - _ related to passengers, RVH, etc., b. Revenue Passengers for both DAR and the Article 8 Taxi service C. Youth Passengers d. Elderly Passengers e. Handicapped Passengers 2. Vehicle Miles a. Total Vehicle Miles h Revenue Vehicle Miles 3. Beyenue Vehicle Hours 4. Revenue Vehicle Fuel Consumption a. Diesel b. Gasoline c. .Liquid Natural Conpressed Gas 5. EIIr@ At r»ntiirp a. Base b. Zone C. Youth d. Senior e. Handicapped f. Monthly Pass q. Other h. Average Fare Attach additional pages as necessary to Alter or complete description -11- Total S 1991-92 1992-93 1993-94 See Three—Year Fiscal Plans presented Operating Expenses in-original. FY_ 1990•-93, TDA. claim and in the FY 1991-92 TDA claim (for both Operating Revenues DAR and taxi service) Sources: LTF S $ $ STA Federal _ Fares General Fund Other Total_ _ __ _ $ $ $ Capital Expenses $ $ $ Capital Revenue Sources: LTF S $ $ STA Federal Other Total S FLEET INVENTORY (Transit Vehicle Owners Only) Make & Model Production Year # of Veh. Fuel Type Seat Capacity fit@ E$ JW@ Other see fleet inventory information in original FX 1990-91 TAR Claim {XXXX Vehicles to be Purchased in FY AC = Air Conditioned EP = Environmental Package WC = Wheelchair Lift -13- 1. Article 4 Operator TDA Requirements Fare Ratio/Local Support Requirements '111 Article 4.�_c1aiiaants are required to maintain a dpecified ratio of fare revenue to operating cost. In addition, SMTD only is required to maintain a ratio of fare revenue plus 'local support to operating cost of 32$. See 99268.2 99268.19 for details and exemptions pertaining to ratios. A What is this system's•required farebox recovery ratio? U1 B. Does the attached budget demonstrate that this system will meet its required farebox recovery and for SMTD its farebox plus local support ratios? YES C. Has this system utilized its grace year? NO D. Has this system been in non-compliance with its required ratio(s)? NO If yes, identify the year or years 2. Extension of Service/New Service An extension of service or new service is exempt from the required farebox and local support ratios if: A The extension of service or new service has been in oper- ation for less than two full fiscal years. The two-year extension of services exclusion applies until two years after the end of the fiscal year in which the extension of services was put into operation. B. The claimant submits a report on the extension of ser- vices to the COG within 90 days after the end of the fiscal year. (For details of the report, see 6633.8(b)). Is an extension of service/new service being claimed? No If so, has the required report been submitted far the most recently completed full fiscal year? If not, --that report must accompany this claim. - .a 3. Operator's STA Qualifying Criteria (99314.6) r STA funds may not be claimed if the budgeted subsidy per revenue vehicie hour exceeds the sum of last year's subsidy per revenue vehicle hour and. an amount equal to ninety percent of the change in the Consumer Price Index multiplied by last year's subsidy per- revenue vehicle hour. Please complete the following worksheet to determine eligibility. 1989-90 Budget Projected 1990-91 Budget a. 401.000,_. $ 39,313 a. $ 43,575 b. 402.000 b. c. 403.000 C. d. 404.000 d a 406.000 e. f. 407.000 f. 3,266 g. 440.000 9. REVENUE Sum Na" through "g": h $ 39,313 h. $ 46,841 OPERATING COST: i. $276,385 i. $288,411 SUBSIDY (S) Subtract "h" from "i": J. _ _ ...- _ . -$236,959-- J • $241,570 REVENUE VEHICLE HOURS (annual) (RVH): k. 13,580 k. 14,930 SUBSIDY PER REVENUE VEHICLE HOUR (S/RVH) Divide Jj" by "k": M. $17.45 $16.18 :10% of change in Consumer Price Index (6/89 to 6/90) : n. (0-9 • 0_0481 = 0-0412 For 1989-90 budget only calculate: (1+n)*m P• 1.0432 m - $18.20 If the projected subsidy per revenue vehicle hour fok budget year 1990-91 ("m") is greater than "p", an STA claim for transit operation cannot be allowed. That portion of increased costs of fuel, insurance and compliance with state and federal mandates that exceeds 90% of the CPI on line "i" may be excluded. If the claimant uses these exemptions show all work, exclusions and reasons on an attached paqe. 1 1. Accounting categories taken Erom the uniform system of accounts and records. -15- 4• Fifteen Percent Expenditure Increase (6632) If any of the line items on the attached budget exceed by more than 15% the expenditure for that same item in the previous year's budget, then. an explanation for that increase must be given below. Attach an extra page if necessary. 1501 & if 502: Did not charge adequate administrative time to DAR #503 (Services up to $2,539, from $0 prior year): SEE ATTACHMENT 0509 (Misc. Expenses up 9300 . SEE ATTACHMENT 5. Narrative Description (6632) Please describe in the space below any changes in service characteristics from the previous fiscal year. This should specifically include any substantial increase or dectease in the geographic area served, major changes to the scope of operations, or addition of major new fixed facilities. Please attach an additional page if necessary. SM3 - Exclude certain costs and fares as specified in the most recent Com liance Audit Renort. i odi - Exclude county service when Calculating Fares aknd expenses. -1G- r 503)..... Included in this account are the following expenses. Printing $1,138.50 tickets Advertising 145.60 Training 487.24 State requirement New -Year's Eve . -- 616.00 - new, program CHP Inspection 150.00 State requirement Miscellaneous --50:00 509) The items included here are: $2,187 repairs to damaged vehicle X6,308 recovery of shop maintenance overhead 66 52 repair to radio The dsii* vehicle is' hopefully a one-time cost. The City is now attempting to fully;.recover a-71 its operating costs. Presently we are charging Dial -A -Ride approximately 3% of the costs of the equipment repair overhead function. C C ba Article 8 Contractor TDA Requirements For contracted transportation service providers, the fan Joaquin County Council of Governments' Executive Board has waived the farebox and local support ratios as it is empowered to do by 99405(c). The COG Board has established a two-step process. 1. Match Requirement For any Article 8 transit claim, no more than 00% of the total operating funds (minus depreciation) in the budget may be TDA (LTF and STA) derived. The ten percent or more match- ing funds may come from any other source available to the claimant besides TDA. 2. Operating Cost Per Passenger Objective To receive an amount of TDA operating funds (LTF axed STA com- bined) in excess of what was claimed the previous fiscal year, the claimant must establish an oneratina cost per pas- senger obiective for the fiscal year of the claim. "Operat- ing cost" is defined as in the TDA statutes and regulations. The objective should be a realistic one based on current and past system performance, but should be low enough to repre- sent an "improvement" when warranted. The COG Executive Board will adopt the systemwide operating cost per passenger objective for the fiscal year of the claim. If the system failed to meet its operating cost pet passenger objective in the fiscal year prior to the fiscal year of the claim, then the claimant is only eligible to file a claim for the level of TDA operating funding received in that prior fiscal year. In the case of a unified transit system, each claimant would be limited to the prior year's level of TDA operating funding. If a system wishes to be eligible for increased TDA operating funding in a future fiscal year, then the claimant should identify an operating cost per passenger objective. i. What was the level of TDA operating funding received in the previous fiscal year for this system by this claimant (LTF plus STA)? $-0 ii. Does the attached budqet information demohstrate at least a 10% match of non -TDA funds? YES iii. Is this claim requesting more TDA operating funds than were received for this system by this claimant in the previous fiscal year? YES iv. If yes, did the system meet its operating:cost per passenger objective in the previous fiscal sear? Not Applicable An affirmative ans::er should be documented in Part v. -17- V. What was last year's Operating Cost per Passenger Objective? SQ -00 (no services What was the actual operating cost per passenger? . . . Vi. a. FY 1989-90 Operating Cost S b. Total Passengers C. Operating Cost Per Passenger (a / b) S r. What is the Operating Cost per Passenger Objective for this ck ..im? . . . d. Budgeted Operating Cost $ 58,20b e. Estimated Total Passengers 18,655 f. Calculated Operating Cost per Passenger (d / e) 3.12 g. FY 1990-91 OPERATING COST PER PASSENGER OBJECTIVE $ 2.17 h.. If this claim is for a unified transit!system (see footnote), has the contributing claimant been _ appraised of the planned systemwide objective set in g. above? 3. Fifteen Percent -Expenditure Increase (6632) If any of the line items on the attached budget exceed by more than 15% the expenditure for that same item in the previous year's budget, then an explanation fcr that increase must be given below. kttach an additional page if necessary. 4. Narrative Description (6632) Please describe on an attached page any changes in service characteristics from the previous fiscal year. This should specifically include any substantial increase or decrease in the geographic area served, major changes to the scope of operations, or addition of major new fixed facilities. This claim provides support to the taxi company on 'a per pas- senqer basis. Supporting the Taxi company in this manner will ensure that there is some form of public transit avail- able, 24 hours a day, seven days a week. IMPORTANT: If this claim is for a unified transit system (per definition p. 18a), all calculations and numbers on (?)iv. and M v. must include both City and County totals. Also, contrihut- ing claimants to unified transit systems should not use this page: use page isa instead. -is- PART II - PEDESTRIAN AND BICYCLE PROJECTS LOCAL TRANSPORTATION FUND LTF Cost Sidewalk Upgrading Various Locations $21,300 $21,300 I STATE TRANSIT ASSISTANCE FUND -19- PART III - ROAD AND STREET PROJECTS Please provide the requested information for each projeci: being identified for Transportation Development Act funding. LOCAL TRANSPORTATION FUND ... _ LTF Cost I Frr� T±tle mid Bescrivticnroiect: hian i;t:9 Totaiye, I I See pages 20a and 20J from original FY 1991 TDL claim for project titles and decriptions STATE TRANSIT ASSISTANCE FUND i' $1,060,115 ------------ $2.323,000 Necessary?