HomeMy WebLinkAboutAgenda Report - December 3, 2008 E-04AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
M
AGENDA TITLE: Adopt Resolution Awarding Transformer Testing Services at McLane Substation to
Waukesha Electric Systems, Inc. of Waukesha, Wisconsin ($25,670) and Authorize
the City Manager to Approve Change Orders for Any Needed Repairs (EUD)
MEETING DATE: December 3,2008
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution awarding transformer testing services at McLane
Substation to Waukesha Electric Systems, Inc. (Waukesha) of Waukesha,
Wisconsin and authorize the City Manager to approve change orders for
needed repairs identified.
BACKGROUND INFORMATION: On September 3, 2008, the City Council approved the request for proposal
(RFP) for services to perform inspection, adjustments, and maintenance
tests of two power transformers and load tap changers in McLane
Substation.
Four transformer service companies requested RFP documents and two proposals were received on October 1,
2008 with the following results:
Waukesha Electric Systems, Inc.
$25,670
Transformer Services, Inc.
$26,410
Western Utilities Transformer Service
No Bid
Geo. E. Honn Company, Inc.
No Bid
Staff believes that Waukesha's bid is reasonable from pricing and technical standpoints. The engineering estimate
for this work is $40,000.
Waukesha provides total substation maintenance solutions from 480V to 765kV and is focused on maintaining the
performance quality, reliability and life of transformers, load tap changers, breakers and other components
throughout the electric power system. k has extensive knowledge, expertise and resources for substation facility
maintenance services. Waukesha performed the maintenance tests and change -order repairs of two power
transformers at the Industrial Substation in September 2007 for a total cost of $42,556.
During the maintenance test and inspection, damaged and worn out electrical parts, mechanical linkages and
components will likely become apparent that require repairs and replacements to enhance the functionality of the
power transformers. These fixes need to be done immediately while the equipment is disassembled, de -energized
and minimize exposure to potential inclement weather conditions that will affect completion of repair work. Time is
of the essence for this job. Authorizing the City Manager to approve future change orders would hasten processes
as well as ensure continuity of repair works and increase efficiencyand effectiveness.
It has been five years since complete maintenance tests were performed on the McLane Substation transformers
which is a longer timeframe than standard industry practice. Staff therefore recommends that the City Council
award the transformer maintenance services to Waukesha Electric Systems, Inc. and also authorize the City
Manager to approve future change orders for any identified transformer repairs. Staff will provide a summary of any
change orders as part of the maintenance service completion report.
APPROVED: /-Maa_-
Blair kq, City Manager
Adopt Resolution Awarding Transformer Testing services at McLane Substation tD Waukesha Electric Systems, Inc. of
Waukesha, Wisconsin (525,670) and Authorize the C i Manager to Approve Change Orders for Any Needed Repairs
(EUD)
December 3,2008
Page 2 of 2
FISCAL IMPACT: Ease cost is $25,870 plus actual cost of any needed replacement parts (estimated
at $15,000).
FUNDING AVAILABLE:
Electric Utility Director
PREPARED BY Demy Bucaneg, Jr.. P.E.. Assistant Electric utility Director
GFMIDB/tst
RESOLUTION NO. 2008-233
A RESOLUTION OF THE LODI CITY COUNCILAWARDING
TRANSFORMER TESTING SERVICES AT MCLANE
SUBSTATION AND AUTHORIZING THE CITY MANAGER TO
APPROVE CHANGE ORDERS FOR NEEDED REPAIRS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed proposals were received and publicly opened on
October 1, 2008, at 11:00 a.m., for the maintenance of two power transformers at
McLane Substation, described in the request for proposal therefore approved by the City
Council on December 3,2008; and
WHEREAS, said proposals have been compared, checked, and tabulated and a
report thereof filed with the City Manager as follows:
Waukesha Electric Systems, Inc. $25,670
Transformer Services, Inc. $26,410
Western Utilities Transformer Service No Bid
Geo. E. Honn Company, Inc. No Bid
WHEREAS, damaged and worn out electrical parts, mechanical linkages, and
components would likely become apparent that require repairs and replacements to
enhance the functionality of the power transformers; and
WHEREAS, authorization for the City Manager to approve future change orders
for these repairs and replacements would hasten processes, ensure continuity of repair
works, and increase efficiency and cost effectiveness.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the award of transformer testing services to Waukesha Electric Systems, Inc.,
of Waukesha, W I, in the amount of $25,670 and authorize the City Manager to approve
future change orders for identified transformer repairs.
Dated: December 3, 2008
hereby certify that Resolution No. 2008-233 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held December 3, 2008, by the
following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—Nom
HL
City Clerk
2008-233