HomeMy WebLinkAboutAgenda Report - November 19, 2008 E-08AGENDA ITEM aog
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contract for Maintenance of Landscape Areas for
2009 to Creative Outdoor Environments, of Lathrop, for Group A ($62,144) and
Odyssey Companies, of Stockton, for Groups B and C ($147,700) for An Annual
Cost of $209,844
MEETING DATE: November 19,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding the contractfor Maintenance of
Landscape Areas for 2009, January 1,2009 through
December 31, 2009, to Creative Outdoor Environments, of Lathrop,
for Group ($62,143.92) and Odyssey Companies, of Stockton, for
Groups B and C ($147,699.96), for an annual cost of $209,843.88.
BACKGROUND INFORMATION: This project provides for the contract maintenance of 195 landscaped
sites in the public right-of-way, public buildings, parking lots, the
Multimodal Station, and the White Slough Water Pollution Control
Facility. Additional sites have been added that include various
reverse frontage sidewalk and tree well areas. The total acreage of the contract exceeds 45 acres.
This annual contract maintains the existing landscape sites at a frequency level of once per month, with the
exception of turf areas that are serviced weekly and pruning that is done quarterly. This work is separate
from the landscape maintenance locations included in the various Landscape Maintenance Assessment
Districtsthat have been established in new developments. Maintenancework at those locations is done
weekly only, with as -needed pruning.
This bid consisted of three separate groups: Group A — Maintenance of Turf and Miscellaneous Landscape
Areas, Group B — Maintenance of Lower Sacramento Road and Adjacent Landscape Areas, and
Group C — Maintenance of Cherokee Lane and Adjacent Landscape Areas.
The specifications were approved on October 15, 2008, and are on file in the Public Works Department.
The City mailed out four bid packets and notified 10 contractors. The City received the following three bids
on October 29, 2008:
Bidder Location Bid
Odyssey Landscaping Company, Inc. Stockton $218,074.96
Creative Outdoor Environments Lathrop $258,837.36
East Bay Construction Company, Inc. Livermore $266,496.00
The bid had a provision for possible award to more than one contractor. It is staffs recommendation that
Group A be awarded to Creative Outdoor Environments, of Lathrop, in the amount of $62,143.92 and
Groups B and C be awarded to Odyssey Companies, of Stockton, in the amount of $147,699.96, for a
contract total of $209,843.88.
/_1ri,:1011/: 191
Bla*-KiDb, City Manager
K\WPICOUNCU081LandscapeAward doc
1111112008
Adopt Resolution Awarding Contractfor Maintenance of LandscapeAreas for 2009 to Creative Outdoor
Environments, of Lathrop, for Group A ($62.144) and Odyssey Companies, of Stockton, for Groups B and
C ($147,700) for An Annual Cost of $209,844
November 19,2008
Page 2
FISCAL IMPACT: This contract amount of $209,843.88 will continue to maintain the existing
landscape sites at a frequency level of once a month.
FUNDING AVAILABLE: The money for this project is appropriated in the FY 08/09 Operating Budget
in General Fund, Utility, and Transit accounts (102011, 125052, 170403,
180453, 3215036, 103511, 160652, 170404,210801).
Public Works Director
Prepared by Curt Juran, Assistant Streets & Drainage Manager
FWSIGMBICJ/dsg
cc: George M. Bradley. Streets & Drainage Manager
Curt Juran, Assistant Streets &Drainage Manager
K:1WPICOUNCU0811-andscape Award.doc 11/04/2008
MAINTENANCE OF MISCELLANEOUS
LANDSCAPE AREA 2009 (Group A) CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City"and Creative Outdoor Environments, Inc. herein referred to as
"Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
Special Provisions
Bid Proposal
Contract
Exhibits and Vicinity Maps
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial manner to
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE 11 The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE III And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until it's acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
K;\WP\COUNCIL\08\LandscapeContract#Group A.doc 4.1 11/05/2008
ITEM
EXHIBIT GROUP A
TURF SITES PER GROUP A - MOWING,
1 PRUNING, WEED CONTROL, LITTER PICK
UP, IRRIGATION MAINTENANCE PER
SPECIFICATIONS
EXHIBIT GROUP B
SITES PER GROUP B- WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
2 PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED
EXHIBIT GROUP C
SITES PER GROUP C -WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
3 PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED
ESTIMATED
U*FF QU*N:F'Pf UNIT PRICE TOTAL ANNUAL PRICE
1 LS $ 5.178.66 $ 62,143.92
1 LS $ N/A $ N/A
1 LS $ N/A I N/A
ARTICLE V It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
K:\WP\COUNCIL\08\LandscapeContract#Group A.doc 4.2 11/05/2008
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD
FOR THIS CONTRACT 1S JANUARY 1,2009 THROUGH DECEMBER 31,2009, AND THE
CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF
EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year first
written.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
A Municipal corporation
Blair King
City Manager
Attest:
Randi Johl
City Clerk
Dated: , 2008
(Affix corporate seal if Corporation)
1 )
Telephone
Date
Date
Date
K:\WP\COUNCIL\08\LandscapeContract#Group A.doc 4.3 11/05/2008
MAINTENANCE OF MISCELLANEOUS
LANDSCAPE AREA 2009 (Groups B & C)
CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City"and Odyssey Company, Inc. herein referred to as "Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
Special Provisions
Bid Proposal
Contract
Exhibits and Vicinity Maps
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial manner to
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE 11 The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE III And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until it's acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
K:\WP\COUNCIL\08\LandscapeContract#Groups BC.doc 4.1 11/05/2008
ESTIMATED
ITEM IIW QUANTITY UNIT PRICE TOTAL ANNUAL PRICE
EXHIBIT GROUP A
TURF SITES PER GROUP A - MOWING,
PRUNING, WEED CONTROL, LITTER PICK
UP, IRRIGATION MAINTENANCE PER
SPECIFICATIONS 1 LS $ N/A N/A
EXHIBIT GROUP B
SITES PER GROUP B - WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED 1 LS $ 9,550.00 $ 114,600.00
EXHIBIT GROUP C
SITES PER GROUP C - WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
3 PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED 1 LS $ 2,758.33 $ 33,099.96
ARTICLE V It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
K:\WP\COUNCIL\08\LandscapeContract#Groups BC.doc 4.2 11/05/2008
WIDEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD
FOR THIS CONTRACT IS JANUARY 1,2009 THROUGH DECEMBER 31,2009, AND
THE CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE
10TH OF EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year fust
written.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
A Municipal corporation
Blair Kung
City Manager
Attest:
RandiJohl
City Clerk
Approved as to Form:
D. Stephen Schwabauer IDM
City Attorney
Dated: , 2008
(Affix corporate seal if Corporation)
Telephone
Date
Date
Date
K:\WP\COUNCIL\08\LandscapeContract#Groups BC.doc 4.3 11/05/2008
13=�Y�1S��L�1i•LL� �III:���
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR MAINTENANCE
OF LANDSCAPEAREAS FOR 2009
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 29, 2008, at
11:00 a.m. for the Maintenance of Landscape Areas project described in the specifications
therefore approved by the City Council on October 15, 2008; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Location Bid
Odyssey Landscaping Company, Inc. Stockton $218,074.96
Creative Outdoor Environments Lathrop $258,837.36
East Bay Construction Company, Inc. Livermore $266,496.00
WHEREAS, the bid had a provision for possible award to more than one contractor, and
it is staffs recommendation that Group A be awarded to Creative Outdoor Environments, of
Lathrop, California, in the amount of $62,143.92; and Groups B and C be awarded to Odyssey
Companies, of Stockton, California, in the amount of $147,699.96, for a contract total of
$209,843.88.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Maintenance of Landscape Areas project for Group A to Creative Outdoor
Environments, of Lathrop, California, in the amount of $62,143.92; and the contract for Groups
B and C to Odyssey Companies, of Stockton, California, in the amount of $147,699.96, for a
contract total of $209,843.88.
Dated: November 19,2008
I hereby certify that Resolution No. 2008-217 was passed and adopted by the Lodi City
Council in a regular meeting held November 19, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS —Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
2008-217
(&DI L
City Clerk