HomeMy WebLinkAboutAgenda Report - September 17, 2008 K-04AGENDA ITEM �Wq
a CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Job Description, Salary Range and Reclassification
for the positions of Assistant City Clerk and Senior ProgrammerlAnalyst; and
Reclassification of Police Special Services Manager to Management Analyst.
MEETING DATE: September 17,2008
SUBMITTED BY: Human Resources Manager
RECOMMENDED ACTION: Adopt Resolution Approving Job Description, Salary Range and
Reclassification for the positions of Assistant City Clerk and Senior
Programmer/Analyst; Adopt Resolution Approving Reclassification
of Police Special Services Manager to ManagementAnalyst
BACKGROUNDIN FORMATION: Over the past year, the City has embarked on an ambitious
campaign to systematically update all City job descriptions so that
they are reflective of each employee's assigned job duties. Prior to
this Council action, any job description updates completed have not
resulted in any salary range adjustments.
This Communication request Council approve the revised and/or new classification and salary ranges for
three positions — Deputy City Clerk to Assistant City Clerk, Senior Program merlAnalyst, and Police
Special Services Manager. These revisions were prompted both by departmental requests and as part of
our ongoing, systemic job description update campaign. The financial impact of these changes is de
minimus.
There are four employees affected by this request. Three of these employees require a new job
classification; one requires an upward reclassification into an existing classification. The proposed
reclassifications are as follows:
Assistant City Clerk. In a review of the current Deputy City Clerk position, it was determined that the
duties and responsibilities of that position were of the higher classification of Assistant City Clerk (see
Exhibit A). This position has been charged with the coordination and administration of the City's agenda
and related legislative operations and performs the complex and intricate duties of the City Clerk upon
her absence. Additionally, this position now spends considerable time on legislative issues that are
outside of her current classification.
Staff recommends the new Assistant City Clerk salary range be $4,193.70 - $5,097.47, which is
approximately 15 percent above the current range for the Deputy City Clerk, but what we believe to be
below the market for the position.
This position remains a Confidential (non -represented) position, but will move into the Mid -Management
classification. The approximate annual increase for this classification is $9,700.
APPROVED: / ��
Bla , City Manager
Senior Programmer/Analyst. Currently, there are three classifications whose duties and salary ranges
are largely similar. They are:
Data Processing Manager $5,355.62 - $6,509.77
Information Systems Analyst $5,214.92 - $6,338.78
Senior Programmer/Analyst $5,355.35 - $6,509.41
Staff recommends the top two classifications be combined into the existing, updated Senior
Program mer/Ana lyst classification (see Exhibit B). This classification, which is closely aligned both in
term of responsibilities and salary to the exiting Data Processing Manager and Information Systems
Analyst, offers departmental management greater flexibility in assigning duties and responsibilities
among staff.
This position remains in the Mid -Management Bargaining Group, which has formulated a consensus on
this proposed action. The proposed salary range would be $5,355.62 - $6,509.77, and would result in an
approved annual increase of approximately $1,800 overall.
Police Special Services Manager. To increase operational efficiencies and effectiveness, the Police
Department has moved managerial responsibilities for the Community Improvement Unit from a Police
Lieutenant to the Special Services Manager. This unit has four full-time employees and requires
considerable management time and expertise given its recent movement from Community Development
to the Police Department.
Rather than create a new title, this expansion of management duties is better encapsulated in the
Management Analyst 11 job description. It is, therefore, staffs recommendation that the Police Special
Service Manager be reclassified to Management Analyst II. The salary range difference between
classifications is approximately 7.2 percent.
Note, additionally, that the City was obligated to review this classification as part of the Mid -Management
MOU signed earlier this year.
This position remains in the Mid -Management Bargaining Group, which has formulated a consensus on
this proposed action. This action would result in an annual increase of approximately $5,300
FISCAL IMPACT: In the current fiscal year, the fiscal impact would be approximately $16,800
(which includes additional expenses related to retirement costs, payroll
taxes, etc).
FUNDING AVAILABLE: 100101.7101 ($9,700), Operating budget: 100411.7101 ($1,800),
101011 7" 0($5,300).
Binet Manager
Respectfully submitted,
Dwn Gua co, Hu an esources Manager
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING JOB DESCRIPTION, SALARY RANGE, AND
RECLASSIFICATION FOR THE POSITIONS OF ASSISTANT
CITY CLERK AND SENIOR PROGRAM M EWANALYST AND
RECLASSIFICATION OF POLICE SPECIAL SERVICES
MANAGER TO MANAGEMENT ANALYST
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the job description, salary range, and reclassification for the positions cf
Assistant City Clerk and Senior Programmer/Analyst and reclassification of Police
Special Services Managerto Management Analyst; and
BE IT FURTHER RESOLVED that the City Council does hereby approve the
class specification for the positions of Assistant City Clerk and Senior
Programmer/Analyst as shown on Exhibits A and B attached hereto; and
BE IT FURTHER RESOLVED that the City Council hereby approves the salary
range for Assistant City Clerk:
BE IT FURTHER RESOLVED that the City Council hereby approves the
reclassification of the Police Special Services Manager to Management Analyst.
Dated: September 17, 2008
hereby certify that Resolution No. 2008-189 was passed and adopted by the
Lodi City Council in a regular meeting held September 17, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
COUNCIL MEMBERS— None
Step A
Step B
Step C
Step D
Step E
Assistant City Clerk
1 4193.70
4403.86
4623.56
4854.73
5097.47
BE IT FURTHER RESOLVED that the City Council hereby approves the
reclassification of the Police Special Services Manager to Management Analyst.
Dated: September 17, 2008
hereby certify that Resolution No. 2008-189 was passed and adopted by the
Lodi City Council in a regular meeting held September 17, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
COUNCIL MEMBERS— None
CITY OF LODI
ASSISTANT CITY CLERK
EXHIBIT A
AUGUST 2008
DEFINITION
Under general supervision, develops, coordinates and administers the City's agenda and
related legislative operations; assists the City Clerk in managing the operations and staff of the
City ClerKs Office; serves as acting City Clerk in the City Clerk's absence; and performs related
duties as assigned.
DISTINGUISHING CHARACTERISTICS:
The Assistant City Clerk reports directly to the City Clerk, who directs and oversees department
goals, programs, and budgeting, as well as City Council and departmental relations, legislative
initiatives, and compliance with City codes, elections and compliance matters. The Assistant
City Clerk is distinguished from other staff positions in the City Clerks Office given its broader
legal and administrative responsibilities, and more specialized knowledge of the Ralph M.
Brown Act, Public Records Act, Freedom of Information Act, and Fair Political Practices
Commission standards.
SUPERVISION EXERCISEDAND RECEIVED:
This posit,on is supery sed by the City Clerk; supervises lower level personnel.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Managesthe preparationof City Council agenda packet ensuring the packet is complete and
accurate, and contains all the required signatures and attachments; coordinates, participates
and processes City resolutions, ordinances, and related documentation.
Coordinates and provides follow-up activitiesto legislative meetings concerning the processing
of a variety of documents relating to electronic indexing, recording, and distribution; prepares
and publishes legal advertisings and official legal notices pursuant to law.
Assists the City Clerk in organizing and administering the tiling of the annual Statement of
Economic Interest (700 Form) for the City Council, Government Code Section 87200 filers and
designated employees, and maintainsthe logs for the same; assists the City Clerk in organizing
and administering campaign statement filings for the City Council and open committees, and
maintains the logs for the same.
Supervises and evaluates the work of assigned departmental staff.
Coordinates the development and maintenance of the City Clerk and City Council departmental
web pages and commits documents to the City's website for public viewing; composes letters,
memoranda, and reports for City Clerk review and City Council action.
Oversees and coordinates the appointments of individualsto the City's various boards,
committees and commissions; oversees and coordinates activities for special City events such
as the annual City Council reorganizationand Boards and Commission reception.
Assists in the creation and maintenance of publications including the City's directory,
informational packet, and Public Official's Handbook.
FLSA Status: Exempt
CITY OF LODI Page 2 of 3
Assistant City Clerk
Acts on behalf of the City Clerk in his/her absence.
Performsother duties related to the operation of the department and the City, including
additional duties that enable the department and City to meet the diverse needs of its
community.
QUALIFICATIONS:
Knowledae of:
Provisions of the State Government Code and the Municipal Code applicableto the
governmental structure of the City and specifically relatedto the functions and operations of the
City Council and the City Clerk's Department, including provisions of the Brown Act, Political
Reform Act, Public Records Act and Election Code.
Public records management principles, for a variety of documentation including contracts,
minutes, resolutions. ordinance and deeds.
Supervisory principles and practices, methods and practices of effective office management and
project management.
Techniques for dealing efficiently and effectivelywith the public, vendors, contractors and City
staff and providing a high level of customerservice to the same.
Proper English usage, spelling, grammar, punctuation, and proofreading.
Modern office technology, such as tiling systems, personal computers, and data processing,
data base, and spreadsheet software programs.
Ability to:
Develops, coordinates and administers the City's agenda and related legislative operations;
prepare official resolutions, and ordinances and clear and concise reports.
Learn, interpret, and apply City and department and division rules, regulations, policies,
practices, ordinances, resolutions and laws; research a variety of administrative and operational
problems and make effective operational and procedural decisions.
Perform statutory duties of the City Clerk in his/her absence.
Participate in the retention and destruction of official records in accordance with applicable laws
and regulations.
Organize own work, coordinating projects, setting priorities, meeting critical deadlines and
following-up on assignments with a minimum of direction.
Establish and maintain effective working relationshipswith employees and those contacted in
the course of the work.
Learn and operate specialized systems and software, such as the document imaging software
and electronic agenda management program.
CITY OF LODI
Assistant City Clerk
EDUCATIONAND EXPERIENCE GUIDELINES
Page 3 of 3
Any combination of experience and education that would provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalentto a Bachelor's degree from an accredited college or university.
Experience:
Minimum of three years of increasingly responsible exoerience in municipal code enforcement
or related field such as neighborhood preservation, including the development and maintenance
of City records and the interpretation of related laws, codes, and regulations; or an equivalent
combination of training and experience.
Some lead or supervisory experience is desirable, preferably as a Deputy City Clerk and/or the
equivalent.
LICENSESAND CERTIFICATES:
Possessionof a valid Driver's License (Class C) issuedfrom the California Department of Motor
Vehicles.
Certification as a Municipal Clerk by the City Clerk Association of California (CCAC) or
International Institute of Municipal Clerks (IIMC) is desirable.
*FLSA Status: EXEMPT
October 2008
SENIOR PROGRAMMERIANALYST
EXHIBIT B
CITY OF LODI
Job descriptions are intended to present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not intended
to reflect all duties performed within the job.
DEFINITION
Programs, designs, and modifies systems in support of Citywide Systems;
troubleshoots, analyzes and resolves systems and application hardware and software
problems.
SUPERVISION EXERCISEDAND RECEIVED
Receives supervision from assigned staff. May supervise assigned staff, including
training and direction on IT -related programs and processes.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
Programs, designs, and modifies systems in support of Citywide Systems;
troubleshoots, analyzes and resolves systems and application hardware and soffware
problems
Performs analysis, design, programming, testing, integration, system modifications,
support, installation and maintenance of assigned systems.
Writes and documents computer programs based on system requirements, and in
accordance with established standards and practices; performs technical writing duties
in the development and production of system documentation, instructional and
procedural manuals;
Develops and monitors data flow and other systems documentation used to create
program specifications; and associated structures;
Project coordination; document preparation, work -flow, cost estimates;
Provides support to Operations Desk when assigned
Performs other duties related to the operation of the department and the city, including
additional duties that enable the department and City to meet the diverse needs of its
community.
QUALIFICATIONS:
Knowledge of:
Methods and techniques of system programming, system specifications; and test data;
methods used in the installation, troubleshooting and maintenance of systems and
applications; system design and development tools;
Principlesand practicesof computer science and information systems: operational
characteristics of a variety of computer and network systems, applications, hardware,
ClDocuments and Settingsl perrinlLocal SettingsUemporary Internet Fi1esl0LKC415enior Programmer Analystl .doc
October 2008
CITY OF LODI
software and peripheral equipment; development of technical manuals and instructional
materials; operations, and network systems;
Project management;
Federal, State and local codes, laws and regulations.
Howto communicate clearly and concisely, both orally and in writing.
Ability to:
Programs, designs, and modifies systems in support of Citywide Systems:
troubleshoots, analyzes and resolves systems and application hardware and software
problems
Perform analysis, design, programming, testing, integration, system modifications,
support, installation and maintenance of assigned systems; prepare work plans and time
estimates for projects and proposed systems;
Providetraining and materials;
Clearly and accurately document computer processes, procedures and practices;
troubleshoot a variety of programs and applications; Make sound, independent
decisions;
Establish and maintain effective working relationships.
EDUCATION AND EXPERIENCE:
Any combination equivalent to education and experience that would likely provide the
required knowledge and abilities would be qualifying. A typical combination is:
Education: Bachelor's degree in Computer Science, Business Administration, or a
related field.
Experience: Three years of increasingly responsible programming experience with
assignments in systems design and analysis.
WORKING CONDITIONS
Environmental Conditions: Assignments may include office and field environment;
positions may require working evenings including weekend and holiday assignments,
and traveling to ano from site to site
Physical Conditions: Essential and marginal functions may require maintaining
physical condition necessary for sitting, standing, bending and stooping for prolonged
periods of time; using various office equipment requires lifting up to 50 lbs.
FLSA Status: EXEMPT
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