HomeMy WebLinkAboutAgenda Report - September 17, 2008 E-06AGENDA ITEM E'er 6
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute an Agreement to
Participate in CALN ET2 Contract between the State of California and AT&T
through December 2010
MEETING DATE: September 17, 2008
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: Adopt Resolution Authorizing the City Manager to Execute an
Agreement to Participate in CALNET2 Contract Between the State
of California and AT&T through December 2010.
BACKGROUND INFORMATION: Currently, the City buys certain technology products, such as
telephone services, at discounted rates through the State of
California contract called CALNETI. This contract will expire on
December 3, 2008. A new State contract, called CALNET2, is now
available.
All California government agencies may use CALNET2 for procurement of certain products and services.
The new CALNET2 contract is for five years, with two possible two-year extensions. Staff is proposing a
two-year contract with AT&T, which will reflect CALN ET2 pricing.
The City's telecommunications rates will revert to tariff pricing after December 3, 2008 if it does not agree
to participate in CALN ET2. Tariff rates would mean an annual increase of about $100,000.
I n most cases, prices have been reduced under CALN ET2. Accordingly, the City can expect to save
about $2,000 per year underthe new CALNET2 pricing.
All current AT&T voice and data services subscribed to by the City shall automaticallybe included under
the new Agreement. The City will also be committed to "exclusivity" with AT&T for the first two years of
the contract. That means the City agrees not to purchase any contracted types of services from any other
provider for the first two years, after which time the City will be free to select any provider it desires. The
City may also decide to continue purchasing services from AT&T at CALN ET2 prices after the two year
period.
Staff is proposing to include the following services in the new contract, all of which are included in the
current contract with AT&T:
• Business Access Lines
• Central Office Trunk Services
• Data Transmission Services
• ISDN (BRI)
• ISDN (PRI)
• Frame Relay & ATM
• Internet
APPROVED: / —
r King, City Manager
In summary, staff recommends adoption of a resolution authorizing the City Manager to execute an
Agreement to participate in the CALNET2 contract between the State of California and AT&T through
December 2010. The City can avoid reverting to tariff pricing for its current AT&T telecommunications
services. an increase of about $100,000 per year, by approving this Agreement before December 3,
2008.
FISCAL IMPACT: The City can anticipate annual savings of about $2,000 over the current CALN ETI
contract and a savings of $100,000 if telecommunications services are allowed to
revert to tariff pricing after December 13, 2008.
FUNDING:
100242.720 — Telephone Charges
Ki vans, Budget Manager
V/
EXHIBIT A-2
AUTHORIZATION TO ORDER UNDER STATE CONTRACT
SBC Global Services, Inc., dba AT&T Global Services on behalf of Pacific Bell Telephone Company,
dba AT&T California ("AT&T -or "Contractor") and the State of California ("State") have entered into a
Contract for California Integrated Information Network (CALNET) 2 ("CALNET 2') MSA 1 Services
dated January 30, 2007 ("Contract"), for a term of five (5) years. The State may, at its sole option, elect
to extend the Contract term for up to two (2) additional periods of one (1) year each. Pursuant to the
Contract. which is incorporated herein by reference, any public agency, as defined in Government Code
section 1 1541, is allowed to order services and products ("Services") solely as set forth in the Contract.
A non -State public agency (herein "Non -State Agency") shall also be required to complete and submit
this Authorization to Order Under State Contract (ATO) prior to ordering Services. A description of the
Service(s), applicable rates and charges and the specific terms and conditions under which the Service(s)
will be provided to a Non -State Agency are fully set forth in the Contract. Access to the Contract is
available at www.stnd.dts.ca.uov ,
CITY OF LODI ("Non -State Agency") desires to order Service(s), and Contractor agrees to provide such
Service(s), as identified in the State of California, Telecommunications Service Request (STD. 20),
pursuant to the terms and conditions and rate tables contained in the Contract.
This ATO shall become effective upon execution by Non -State Agency, Contractor, and the
Department of Technology Services, Statewide Telecommunications and Network Division
(DTS/STND) ("Effective Date"). No Service(s) shall he ordered by Non -State Agency or provided
by Contractor until this ATO has been executed by both parties and approved by DTS/STND.
2. With respect to Services ordered under this ATO, as authorized on Attachment 1, Non -State
Agency hereby agrees to obtain such Services exclusively through the Contract and this ATO for a
two (2) year commitment period, starting with the Effective Date of the ATO, provided that such
commitment does not extend beyond the Term of the Contract, including any extension periods.
Any new Services added to an existing ATO shall not extend the two (2) year commitment period
previously agreed upon on the ATO.
Upon expiration of the two (2) year commitment period, this ATO shall continue in effect through
the remainder of the Term of the Contract, unless terminated by Non -State Agency. The Non -State
Agency will automatically continue to receive Services at Contract terms and conditions when the
two year commitment period ends, and may add, delete or change Services without penalty or
additional commitment periods (unless a specific Service requires a term per the Contract).
4 Non -State Agency may terminate this ATO, for specific Service(s) or in total, prior to termination
of the Contract, by providing the Contractor with thirty (30) calendar days' written notice of
cancellation.
If Non -State Agency elects to terminate Service prior to completion of the two (2) year
commitment period, a termination charge may apply. The termination charge may not exceed sixty-
five percent (65%) of the Non -State Agency's average monthly hill for the disconnected Service(s),
multiplied by the number of full months remaining in the two (2) year commitment period. If
PAGE 1 ATTACHMENT 5 EXHIBIT A-2 Revised: Amendment No. 1.1
Service(s) are terminated after the two (2) year commitment period, no termination liability shall
apply.
No termination charge will he assessed when Non -State Agency transfers Service(s) to a like
Service offered under this Contract, or from one CALNET 2 MSA to another, if the Contractor is
the same for both MSAs, or is affiliated with the Contractor for the other MSA.
6_ By executing this ATO, Non -State Agency agrees to subscribe to, and Contractor agrees to provide
Service(s, in accordance with the terms and conditions of this ATO and the Contract. Upon
execution of this ATO by Non -State Agency and Contractor, Contractor shall deliver this ATO to
DTS/STND for review and approval.
7. The DTS/STND will provide Contract management and oversight, and upon request by the Non -
State Agency or Contractor, will advocate to resolve any Contract service issues. The ATO, and
any resulting STD. 20, is a Contract between the Non -State Agency and the Contractor. The State
will not represent the Non -State Agency in resolution of litigated disputes between the parties.
S. Non -State Agency, upon execution of this ATO, certifies that Non -State Agency understands that
Contractor and the State may, from time to time and without Non -State Agency's consent, amend
the terms and conditions of the Contract thereby affecting the terms of service Non -State Agency
receives from Contractor.
9. Non -State Agency. upon execution of this ATO, certifies that it has reviewed the terms and
conditions, including the rates and charges, of the Contract.
10. Non -State Agency, upon execution of this ATO, certifies the Non -State Agency understands that
billing invoices for Service(s) subscribed to under the Contract are subject to review and/or audit by
the State. pursuant to provisions of the Contract.
11, All Service(s) ordered under this ATO will he submitted using the STD. 20, signed by the Non -
State Agency's authorized signatory. Any additions or deletions to Service(s) shall likewise he
accomplished by submission of a STD. 20, noting changes.
12. Ikon -State Agency may, by placing Service orders issued by its duly authorized representative with
Contractor, order any of the Serviee(s) listed in the Contract. Contractor shall bill Non -State
Agency, and Non -State Agency shall pay Contractor according to the terms and conditions and rate
tables set forth in the Contract for such Service(s).
13. If, for any fiscal year during the term of this ATO, funds are not appropriated to enable the Non -
State Agency to continue paying for services, or universal service discounts are not received, the
Non -State Agency may terminate impacted Service(s) without penalty.
14. Whenever any notice or demand is given under this Contract to Contractor or Non -State Agency,
the notice shall he in writing and addressed to the following:
PAGE 2 ATTACHMENT 5 EXHIBIT A-2 Revised: Amendment No. 1.1
Non -State Agency:
CITY OF LODII
P. O. BOX 3006
LODI, CA 95241
Attn: STEVE MANN
Contractor:
AT&T
610 Sequoia Pacific Blvd.
Sacramento, CA 95814
Attn: Contract Program Manager
Notices delivered by overnight courier service shall be deemed delivered on the day following mailing. Notices
mailed by U.S. Mail, postage prepaid, registered or certified with return receipt requested, shall he deemed delivered
five (5) State business days after mailing. Notices delivered by any other method shall he deemed given upon
receipt.
IN WITNESS WHEREOF. the parties hereto have caused this ATO to he executed on the date shown below by their
respective duly authorized representatives:
CONTRACTOR NON -STATE AGENCY
By Authorized Signature By: Authorized Signature
Printed Name and Title of Person Signing
Date Signed: I Date
Approved By:
Department of Technology Services.
Statewide Telecommunications and Network Division
1y: Authorized Signature
Printed Name and Title of Person Signing
Date Signed:
ame
S
PAGE 3 ATTACHMENT 5 EXHIBIT A-2 Revised: Amendment No. 1.1
CITY OF LODII
MSA 1 ATTACHMENT 1
Selected Services
Voice Services -Core Services Products
Customer Initials
®
Bus Access Lines
x
❑
Central Office Exchange Basic Services (Centrex)
®
Central Office Trunk Services
(SuperTrunWPBWDID)
x.
❑
Locally Based Automatic Call Distribution (ACD)
(Available Option w/C2 Centrex)
❑
Interactive Voice Response (IVR)
❑
Specialized Call Routing (Call Router)
❑
Computer Telephone Integration (CTI)
(Compucall)
❑
Voice Mail Services
(Available Option w/C2 Exchange Svcs)
Data Services- Core Services Products
Customer Initials
Selected Services
Data Transmission Services
®
(Analog Service, Carrier DSO (ADN),Carrier DS I
X
(Hicap/T1 ),Carrier DS3)
' f=
Gigabit Ethernet Metropolitan Area Network (MAN)
(GigaMAN, MON, OPT -E -MAN,
x
CSME,EPLS-WAN ESS -MAN
,—, Multi Protocol Label Switching (MALS)
(AVPN, Network Based Firewall, ANIRA j
Synchronous Optical Network (SONET)
(Point -Point SONET, Ethemet-overSONET,
SONET Ring ICB)
®
ISDN (BRI)
®
ISDN (PRI)
(PBX/DI D)
h
❑
Switched 56/Switched Digital Services (SDS)
®
Frame Relay& ATM
(Managed or Non Managed)
x
Internet
❑
DSL
Agency Hosted (DSL)
DSL
❑
DSL Virtual Private Network
(AV PIN, Network Based Firewall, ANIRA)
it I Enhanced Centrex VDNA
Included Services Other Services-- Core Services Products
Automatic Cove
Intral-ata Calling (Local Usage Zone 1- 3)
(Included on C2 ExchangeServicNs)F n
Bldg. Wiring Services
(Automatic Service Coverage on C2 Svcs)
Jacks/Wiring
InsideWire Repair Plan (Voice) (If subscribedto)
-
InsideWire Repair Plan(Data)(If subscribed to)
PAGE 4 ATTACHMENT 5 ExHiBIT A-2 Revised: Amendment No. 1.1
RESOLUTION NO. 2008-186
A RESOLUTIONOF THE LODE CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AGREEMENT TO PARTICIPATE IN
CALNETZ CONTRACT BETWEEN THE STATE OF CALIFORNIAAND
AT&T THROUGH DECEMBER 2010
WHEREAS, the City buys certain technology products, such as telephone services, at
discounted rates through the State of California contract called CALNETI, which will expire on
December 3,2008; and
WHEREAS, a new State contract called CALNETZ is now available for use by all California
government agencies for procurementof certain products and services: and
WHEREAS, the term of the new CALNETZ contract is five years, with two possible two-year
extensions; and
WHEREAS, staff is proposing a two-year contract with AT&T, which will reflect CALNETZ
pricing; and
WHEREAS, all current AT&T voice and data services subscribed to by the City shall
automatically be included under the new Agreement. The City will also be committed to "exclusivity"
with AT&T for the first two years of the contract, which means the City agrees not to purchase any
contracted types of services from any other provider for the first two years, after which time the City
will be free to select any provider it desires. The City may also decide to continue purchasing
services from AT&T at CALNETZ prices after the two-year period; and
WHEREAS, staff is proposing to include the following services in the new contract, all cf
which are included in the current contractwith AT&T:
1)
Business Access Lines
5)
ISDN (PRI)
2)
Central Office Trunk Services
6)
Frame Relay & ATM
3)
Data Transmission Services
7)
Internet
4)
ISDN (BRI)
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute Agreement to participate in the CALNETZ contract between the State of
California and AT&T through December2010, which may includetwo possible two-year extensions.
Dated: September 17, 2008
I hereby certify that Resolution No. 2008-186 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held September 17, 2008, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—None
?DIJOHL
City Clerk
2008-186