HomeMy WebLinkAboutAgenda Report - September 17, 2008 E-05AGENDA ITEM E_ +r
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Traffic Signal Modification Project at
Church Street and Lockeford Street and at Elm Street and Ham Lane to
Tim Paxin's Pacific Excavation, Inc., of Elk Grove ($102,056) and
Appropriating Funds ($138,000)
MEETING DATE: September 17, 2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding the contract for the above project to
Tim Paxin's Pacific Excavation, Inc., of Elk Grove, in the amount of
$102,056 and appropriating funds in accordance with the
recommendation shown below.
BACKGROUND INFORMATION: This project includes installing new larger cabinet foundations and
replacing the existing signal cabinet, controller, and auxiliary
equipment at Church Street and Lockeford Street and at Elm Street
and Ham Lane. In addition, the project includes installing vehicle
and pedestrian detection at Church Street and Lockeford Street. The project also includes the city
separately purchasing standardized signal controller/cabinet systems in accordance with City Council's
April 15, 1998 approval.
At both intersections, the majority of the auxiliary equipment is obsolete and can no longer be serviced or
repaired. This project is part of a City-wide program to replace obsolete traffic signal equipment and
improve operations while reducing maintenance costs. Plans and specifications for this project were
approved on August 6, 2008. The City received the following six bids for this project on August 27, 2008.
Bidder
Engineer's Estimate
Pacific Excavation, Inc.
Collins Electrical Company
Richard A. Heaps, Inc.
Republic ITS, Inc.
Steiny & Company, Inc.
Angelo Utilities
Location
Bid
$ 109,000
Elk Grove, CA
$ 102,056
Stockton, CA
$ 103,300
Sacramento, CA
$ 106,824
Novato, CA
$ 108,650
Vallejo, CA
$ 111,305
Stockton, CA
$ 114,100
FISCAL IMPACT: This project provides cost savings by reducing the variety of obsolete
equipment, maintenance and electrical costs.
APPROVED:
Blair KingA Manager
K:\W P\PROJECTS\SIGNALS\Church_Lockeford_Elm_Ham\CAwartl.doc 9/9/2008
Adopt Resolution Awarding Contract for Traffic Signal Modification Project at Church Street and
Lockeford Street and at Elm Street and Ham Lane toTim Paxin's Pacific Excavation, Inc., of Elk Grove
($102,056) and Appropriating Funds ($138,000)
September 17, 2008
Page 2
FUNDING AVAILABLE: Funds were appropriated in the FY 07/08 Budget but rolled back into fund
balance at the end of the year. Funds were not appropriated this year. The
requested appropriation includes contingency and signal controller/cabinet
equipment.
Requested Appropriation: $ 105,000 TDA
$ 33.000 Street Fund (320)
$ 138,000 TOTAL
budget Manager
F. Wally Sdelin
Public Wo s Director
Prepared by Paula J. Fernandez, Senior Traffic Engineer
FW S/PJ F/pmf
cc: City Attorney
Purchasing Officer
Streets and Drainage Manager
CHURCH STREET AND LOCKEFORD STREET
ELM STREET AND HAM LANE
TRAFFIC SIGNAL MODIFICATION PROJECT CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and TIM PAXIN'S PACIFIC EXCAVATION, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
CONTRACT. DOC -I 08/27/2008
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to construct and install a new cabinet foundation and replace the
cabinet controller equipment at Elm Street and Ham Lane intersection, and install new video
detection, loop detectors, pedestrian push buttons, install a new cabinet foundation, and replace
the cabinet controller equipment at Church Street and Lockeford Street, other incidental and
related work, all as shown on the plans and specifications for the above project. Optional bid
items include remove and replace the vehicle and pedestrian signals, backplates, LED signal
modules, mountings and other incidental and related work at Church Street and Lockeford
Street, all as shown on the plans and specifications for the "Church Street and Lockeford Street,
and Elm Street and Ham Lane, Traffic Signal Modification Project".
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1. Traffic Signal Modifications at
Church Street and Lockeford
Street LS 1 $ 72,360.00 $72,360.00
2. Traffic Signal Modifications at
Elm Street and Ham Lane LS 1 $ 14,215.00 $14,215.00
3. Remove and Install New Vehicle
Signals, Backplates, LED Signal
Modules, and Mounting at
Church Street and
Lockeford Street EA 8 $ 1,177.00 $ 9,416.00
4. Remove and Install New
Pedestrian Signals, LED Signal
Modules, and Mounting at
Church Street and
Lockeford Street EA 5 $ 1,213.00 $ 6,065.00
TOTAL $102,056.00
Contract.doc 2 08/27/08
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the Mayor has executed the contract and to diligently prosecute to
completion within 30 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
0
Title
(CORPORATE SEAL)
Contract.doc
0
Blair King
City Manager
Date:
Attest:
City Clerk
Approved As To Form
D. Stephen Schwabauer
attorney
3
08/27/08
RESOLUTION NO. 2008-185
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR TRAFFIC SIGNAL
MODIFICATION PROJECT AT CHURCH STREET AND
LOCKEFORD STREET AND AT ELM STREET AND
HAM LANE AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on August 27, 2008, at
11:00 a.m. for the Traffic Signal Modification Project at Church Street and Lockeford Street and
at Elm Street and Ham Lane described in the specifications therefore approved by the City
Council on August 6, 2008; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Pacific Excavation, Inc. $ 102,056
Collins Electrical Company $ 103,300
Richard A. Heaps, Inc. $ 106,824
Republic ITS, Inc. $ 108,650
Steiny & Company, Inc. $ 111,305
Angelo Utilities $ 114,100
WHEREAS, staff recommends awarding the contract for the Traffic Signal Modification
Project at Church Street and Lockeford Street and at Elm Street and Ham Lane project to the
low bidder, Tim Paxin's Pacific Excavation, Inc., of Elk Grove, California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Traffic Signal Modification Project at Church Street and Lockeford Street and
at Elm Street and Ham Lane to the low bidder, Tim Paxin's Pacific Excavation, of Elk Grove,
California, in the amount of $102,056; and
BE IT FURTHER RESOLVED that funds in the amount of $138,000 be appropriated
from TDA funds ($105,000) and the Street fund ($33,000) for this project.
Dated: September 17, 2008
1 hereby certify that Resolution No. 2008-185 was passed and adopted by the Lodi City
Council in a regular meeting held September 17, 2008, by the following votes:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
I JOHL
City Clerk
2008-185