HomeMy WebLinkAboutAgenda Report - September 3, 2008 E-10AGENDAITEMEAD
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contractfor Residential Water Meter Installation
Project (Phase 3) to Presid io Systems, Inc., cf Livermore ($76,981);
Authorizing Purchase of 1,930 Water Meters and 400 Electronic Radio
Transponders from National Meter and Automation, Inc., of Santa Rosa
($345,964); and Appropriating Funds ($18,500)
MEETING DATE: September 3,2008
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt a resolution awarding the contract for the Residential Water
Meter Installation Project (Phase 3) to Presidio Systems, Inc., of
Livermore, in the amount of $76,98110; authorizing the purchase of
1, 930water meters and 400 electronic radio transponders from
National Meter and Automation, Inc., of Santa Rosa, in the amount of $345,963.70and appropriating
funds in accordancewith the recommendation shown below.
BACKGROUND INFORMATION: This project includes the installation of approximately 1, 930
domestic water meters with remote read capabilities and 400
electronic radio transponders (ERTs).
This project is the third phase of the water meter installation program. Phase 1 was a pilot project that
included the installation of 394 domestic water meters with remote read capabilities, while Phase 2
included the installation an additional 542 domestic water meters with remote read capabilities. Phase 3
will install water meters in residential subdivisions that have meter boxes already installed. The project will
also replace approximately 400 ERTs which were installed with the water meter pilot project in 2005 at a
cost of $28,500. The previously installed ERTs from the pilot project area have less power (50 watts vs -
the new 60 wafts), are unreliable and have short signal ranges. The new ERTs will provide more reliable
and consistent readings and a longer battery life. The affected residentswill still be charged a flat rate for
their water usage until such time that City starts the usage -based water billing program, which, by state
law, must begin by January 1,2011
Plans and specifications for the meter installation projectwere approved on July 16,2008. The City
received the following 13 bids for this project on August 13,2008.
Bidder
Engineer's Estimate
Location
Presidio Systems, Inc. Livermore
Pacific Meter Service Reno, NV
G M Construction& Developers Citrus Height
Teichert Construction Stockton
Vuican Construction & Maintenance Fresno
_Z:D1
APPROVED: f/ ?_�
Blair King-,1,ity Manager
K \WP%PROJECTSNWATER\Meters\ResidentiaI Meter Installallon Phase 3\CAward doc
Bid
$ 114,846.00
$ 76,981.10
$ 87,635.31
$ 99,603.00
$ 101,924.00
$ 115,518.00
8/2612008
Adopt Resolution Awarding Contract for Residential Water Meter Installation Project (Phase 3) to
Presidio Systems, Inc., of Livermore ($76,981); Authorizing Purchase of 1,930 Water Meters and 400
Electronic Radio Transponders from National Meterand Automation, Inc., of Santa Rosa ($345,964); and
Appropriating Funds ($18,500)
September 3, 2008
Page 2
Bidder (cont.)
Location
Bid
Lawrence Backhoe Service
Atwater
$
117,083.00
Florez Paving
Sacramento
$
123,386.00
DSS Company
Stockton
$
130,222.00
Carl Crutchfield Construction
Stockton
$
132,392.00
Preston Pipeline
Milpitas
$
137,095.00
Arrow Construction
Sacramento
$
181,742.00
West Valley Construction
San Jose
$
188,905.00
Odyssey Landscape Company
Stockton
$
190,599.00
Staff received separate bids for the water meters and ERTs. Staff sent out three Requests for Bids for
the equipment purchase and received only one bid. The bid price for the water meters and ERTs is
competitive ($156) compared to last year's price ($179.90). The price of the water meter alone is $106.
Staff recommends that Council authorize the purchase from National Meter and Automation, Inc., of
Santa Rosa, in the amount of $345,963.70 to provide the Badgerwater meter assemblies and ERTs to
the City for this project.
The total project budget for the meter purchase and installation will be approximately $507,500, including
engineering, inspection and contingencies. A change order will be added to this contract to include the
installation of up to 25 meters at locationswhere no meter facilities exist to aid in budgeting for the next
phase of the meter retrofit program
FISCAL IMPACT: The water rates for the affected residentswill remain on a flat rate until
such time that the City adopts a residential water rate schedule. There will
be a slight increase in long-term maintenance and replacement costs,
which will be addressed in the future metered water rate.
FUNDING AVAILABLE: Requested Appropriation: Water Capital Fund (1181462) $18,500
$489,000 is appropriated in the FY 08/09 budget for this project in the
Water Capital Fund (181462).
Budget Manager
-W
Wall andelin
PublicWorks Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/pmf
cc: City Attorney
Purchasing officer
Water Service Manager
Senior Civil Engineer Chang
K:\WP�PROJECTS\WATER\Meters�ResidentiaI Meter Installation Phase 3�CAward-doc 812612008
RESIDENTIAL WATER METER
INSTALLATION PROJECT (PHASE 3) CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and PRESIDIO SYSTEMS, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE 11 - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
CONTRACT.DOC 05/28/08
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to install 1,930 domestic water meters and 397 electronic radio
transponders in the designated area shown on the installation location drawings. The water
meters will be provided by the City and include remote reading hardware and accessories, all
as shown on the plans and specifications for "Residential Water Meter Installation Project
(Phase 3)"
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
I - Install City Provided Water
Meters and Electronic Radio
Transponder EA 1,930 $ 28.79 $55,564.70
2. Install City Provided Electronic
Radio Transponder Only EA 397 $ 21.20 8,416.40
3. Replace Broken Customer
Valve EA 40 $ 125.00 $ 5,000.00
4. Meter Alignment Adjustment
and Meter Box and Lid
Replacement LS 1 $ 8,000.00 $ 8,000.00
TOTAL $76,981-10
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contract.doc 2 08/13/08
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 70 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Title
(CORPORATE SEAL)
By:
City Manager
Date:
Attest:
City Clerk
Approved As To Form
D. Stephen Schwabauer
City Attorney
0 n— --)
Contract.doc 3 08/13/08
RESOLUTION NO. 2008-178
A RESOLUTION OF THE LODI CITY COUNCILAWARDING
THE CONTRACT FOR RESIDENTIALWATER METER INSTALLATION
PROJECT (PHASE 3), AUTHORIZING THE PURCHASE OF 1,930
WATER METERSAND 400 ELECTRONIC RADIO TRANSPONDERS,
AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on August 13,
2008, at 11:00 a.m. for the Residential Water Meter Installation Project (Phase 3)
described in the specifications therefore approved by the City Council on July 16, 2008;
and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder
Bid
Presidio Systems, Inc.
$
76,981.10
Pacific Meter Service
$
87,635.31
G M Construction & Developers
$
99,603.00
Teichert Construction
$
101,924.00
Vulcan Construction & Maintenance
$
115,518-00
Lawrence Backhoe Service
$
117,083.00
Florez Paving
$
123,386.00
DSS Company
$
130,222.00
Carl Crutchfield Construction
$
132,392.00
Preston Pipeline
$
137,095.00
Arrow Construction
$
181,742.00
West Valley Construction
$
188,905.00
Odyssey Landscape Company
$
190,599.00
WHEREAS, staff recommends awarding the contract for the Residential Water
Meter Installation Project (Phase 3) to the low bidder, Presidio Systems, Inc., of
Livermore, California; and
WHEREAS, staff sent out three requests for bids for the water meter purchase
and received one bid by the bid date of August 8, 2008; and
WHEREAS, the bid price for the water meters and electronic radio transponders
seems competitive ($156.00 versus $179.90 last year) and staff recommends that
Council authorize the purchase of 1,930 water meters and 400 electronic radio
transponders from National Meter and Automation, Inc., of Santa Rosa, in the amount of
$345,963.70.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the Residential Water Meter Installation Project (Phase 3) to the
low bidder, Presidio Systems, Inc., of Livermore, California, in the amount of $76,981 .10;
and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the purchase of 1,930 water meters and 400 electronic radio transponders from National
Meter and Automation, Inc., of Santa Rosa, California, in the amount of $345,963.70;
and
BE IT FURTHER RESOLVED that funds in the amount of $18,500 be
appropriated from the Water Fundfor this project.
Dated: September 3, 2008
I hereby certify that Resolution No. 2008-178 was passed and adopted by the
Lodi City Council in a regular meeting held September 3, 2008, by the following votes:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
I&, JOHI-
City Clerk
2008-178