HomeMy WebLinkAboutAgenda Report - September 3, 2008 E-07AGENDAITEMEdo I
CITY OF LODI
COUNCIL COMMUNICATION
M
AGENDATITLE: Adopt Resolution Authorizing Purchase of Permits Plus Software for
PublicWorks, Electric Utilityand Fire Departments through Sole SupplierAccela,
of San Ramon ($23,965)
MEETING DATE: September 3,2008
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution authorizing the purchase of Permits Plus softwarefor
PublicWorks, Electric Utilityand Fire Departments through sole supplier
Accela, of San Ramon, California, in the amount of $23,964.87,
BACKGROUND INFORMATION: Council approved the purchase of ten licenses of the Permits Plus
software in 1997 for the Building Department. The ten licenseswere
shared with PublicWorks, Electric Utilityand Fire Departments in orderto
fully integratethe City with the building permit process. The building
permit program has since grown, resulting in more users trying to share the ten licenses available. Due to the
limited number of licenses, some of the departments were only able to have one or two computers install the
software, causing delays in the permit process.
Staff is recommending that Council approve the purchase of ten more licenses in the amount of $23,964.87,
assigned to the above departments. Ten new licenses will allow the departments to install the software onto
more computers, thus speeding up the communication between departments. More licenses will improve permit
processing by keeping up-to-date records for each building permit that are accessible to all license holders. By
streamlining the permit process across all involved departments. the City will be able to provide more expedient
service to its customers both over the phone and in person while ensuring that all permit requirementsare met.
Whereas Lodi Municipal Code §3.20-070 authorizes dispensing with bids for purchase of supplies, services or
equipment when it is in the best interest of the City to do so, staff recommendsthat Council authorize the
purchase of this software through the sole supplier, Accela.
FISCAL IMPACT: In researchingthe purchase price, itwas determinedthat purchasingthe software
licenses for all departments concurrently would save the City $5,000.
FUNDING AVAILABLE: Funds for this purchase are included in the FY 08/09 budget as follows:
Public Works Water Operating Fund (180451)
$2,396.48
PublicWorks Wastewater Operating Fund (170401)
$2,396.48
PublicWorks Engineering Operating Fund (1103021)
$4,792.96
Electric Utility Electric Operating Fund (160612)
$11,982.47
Fi 0 t' g Fund (102013) $2,396.48
re
ov ns, Budget Manag
O�Zichael ff.' PWretz F. Wally SaAdelin
Fire Chief PublicWorks Director Ghskoe 131iNoftoctor
Prepared by Chris Boyer, Junior Engineer
FWSICB/pmf
cc: Jerry Moore, IS Network Administrator Kevin Donnelly, Division Chief/Operations,
Bob Vrabel. Building Inspector Danielle Rogers, Senior Administrative Clerk
APPROVED:
K WP\COUNC 11-koffiPermits Plus doc BlairKind�i Manager 8/13/2008
RESOLUTION NO. 2008-174
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING PURCHASE OF PERMITS PLUS
SOFTWARE FOR PUBLICWORKS, ELECTRIC UTILITY,
AND FIRE DEPARTMENTS THROUGH SOLE SUPPLIER
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with
bids for purchases of supplies, services, or equipment when it is in the best interest of
the City to do so; and
WHEREAS, Lodi City Council approved the purchase of ten licenses of the
Permits Plus software in 1997 for the Building Department, which were shared with
PublicWorks, Electric Utility, and Fire Departments in order to fully integrate the City
with the building permit process; and
WHEREAS, the building permit program has since grown, resulting in more users
trying to share the ten licenses available. Due to the limited number of licenses, some af
the departments were only able to have one or two computers install the software,
causing delays in the permit process; and
WHEREAS, staff recommends that the City Council approve the purchase of ten
more licenses in the amount of $23,964.87, dedicated to the above departments, thus
allowing the departments to install the software onto more computers, thus speeding up
the communication between departments; and
WHEREAS, more licenses will improve permit processing by keeping up-to-date
records for each building permit that are accessible to all license holders. By
streamlining the permit process across all involved departments, the City will be able to
provide more expedient service to its customers both over the phone and in person while
ensuring that all permit requirementsare met; and
WHEREAS, Accela, of San Ramon, California, is the sole supplier of Permits
Plus software.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of Permits Plus software for Public Works, Electric Utility, and
Fire Departments through sole supplier, Accela, of San Ramon, California, in the amount
of $23,964.87.
Dated: September 3, 2008
I hereby certify that Resolution No. 2008-174 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 3, 2008, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
1� HL
City Clerk
2008-174