HomeMy WebLinkAboutAgenda Report - September 3, 2008 E-03E403
EXHIBIT
tat CITY OF LODI
%W COUNCIL COMMUNICATION
AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE:
PREPARED BY:
September3,2008
Randy Lipelt Buyer
RECOMMENDED ACTION: Information only. This report is made to the City Council in
accordance with Lodi Municipal Code §2.12.060.
BACKGROUND INFORMATION: During the 2nd calendar quarter of 2008, the following purchases
were awarded. Background information for each purchase is
attached as Exhibits A through Y
Exh
Date
Contractor
Project
Award Amt.
A
4/01/08
Cummins West Stockton
ARB Fleet Rule Diesel Particulate Matter
$19,754.69
Filter to be installed on Truck #09-001
B
4/08/08
Eagle Construction
Fire Station 4 Mold Remediation & Repair
$9.925.66
C
4/11/08
American Solutions for
Purchase of Utility & Delinquent Bills &
$5,149.10
Business
Final Notices
D
4116/08
HD Supply Utilities -Benicia
Killelea Substation
$7,655.68
E
4/17/08
Moorman's Water Systems
White Slough Freeway Stormwater Pump
$9,129.48
F
4/17/08
Bryan Gibson Masonry
Reverse Frontage Fence Repair
$13,300.00
G
4/28/08
Gold Star Painting
Repair of GAC Vessels at Well #23
$14,780.00
H
5/05/08
HD Supply Utilities -Benicia
Electric Inventory
$8,746.07
1
5/05/08
Buckles Smith
Electric Inventory
$10,889.22
J
5/05/08
Siemens
Kilielea Substation Commissioning
$8,200.00
K
5/07/08
HD Supply Utilities -Portland
Electric Inventory
$10,702.81
L
5/09/08
Astera Software
Automated Database Updating
$8,620.00
M
5/09/08
Electrical Protection Inc
Train Station Fire Alarm System
$6,918.00
N
5/12/08
Popuch Concrete
install Sidewalk/Subgrade Compaction
$5,472.00
O
5/15/08
MBMC Inc
Tiered Rate Restructuring Project
$15,000.00
P
5120/08
ASCO Services
Public Safety Building Automatic Transfei
$10,947.39
Switch
O
5/21/08
ANRAK Corporation
Annual Grinder Rental per month
$17,400.00
R
5/28/08
Coombs -Hopkins & DC Frost
White Slough UV Lamp Replacement
$17,588,26
S
6/04/08
Henderson Brothers Co Inc
Jazzercise AC Unit Replacement
$5,668.00
T
6/11/08
IKON
Copier Purchase
$16,539.63
U
6/12/08
IKON
Canon Image Plotter/Scanner
$16,523.16
V
6/12/08
General Pacific
Meters Purchased
$17,013.73
W
6/12/08
Pacific Utilities
G&W sub -surface switch
$8,038.15
X
6/26/08
Quantum Energy Solutions
Salas Park Security Lighting
$14,999.99
V
6/30/08
Republic ITS
AMR Deployment
$12,750.00
FISCAL IMPACT Varies
by project. All purchases were budgeted in the 2007-2008
Financial Plan.
FUNDING:
FundiAsTBs
indicated i n Exhibits.
/Kiirk Ems,, Budget Manager
L
APPR VIED: %-
BLAIRk4l4d, CITY MANAGER
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: ARB Fleet Rule Diesel Particulate Matter Filter to be installed
On Line Truck #09-001
DEPARTMENT: Electric Utility
CONTRACTOR Cummins West Stockton
AWARD AMOUNT: $19,754.69
DATE OF RECOMMENDATION: April 1, 2008
BIDS OR PROPOSALS RECEIVED:
Cummins West Stockton $19,754.69
Ironman $20,257.13
A -Z Bus Sales $20,667.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
EUD and PW Fleet Services Division Recommends that a non plug-in diesel particulate
matter filter be installed for emergency purposes. The Cleaire Longview Model J is the only
PM filter that fits this criteria. All three vendors bid the Cleaire Longview Model J.
FUNDING: 160650.7719
Prepared by: Randy Laney
Title: Fleet Services Supervisor
Reviewed by:
Purchase Order No.: 17560
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Fire Station #4 Mold Remediation & Repairs
DEPARTMENT: Public Works
CONTRACTOR Eagle Construction
AWARD AMOUNT: $9,925.66
DATE OF RECOMMENDATION: April 8, 2008
BIDS OR PROPOSALS RECEIVED:
Cabinet, Sheetrock, baseboard removal
Mold
Mold
and replacement
Removal
Removal and
Only
Replacement
Eagle Construction
$3,900.00
$9,925.66*
Spectrum Restoration
$4,521.00
Tony Coyne Construction
N/A
N/A
*The estimate is considered preliminary until the cabinets
Are removed and all damages reassessed
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
Fire Station #4 had sheetrock, cabinet and baseboard damage due to the dishwasher leaking.
Mold was evident on the sheetrock due to water damage. Environmental Science Services,
Inc. took samples of the mold, which was found to be non-toxic. Eagle Construction, Spectrum
Restoration and Coyne Construction were called for quotes on cabinet, baseboard, mold,
sheetrock removal and replacement. Eagle Construction came in as the lowest bidder on mold
removal and replacement. Coyne Construction declined to bid. Our recommendation is to
contract with Eagle Construction because of their lowest bid and they will do the work from start
to finish for a faster completion time.
FUNDING: Damage to City Property 100200.7334
Prepared by: Dennis Callahan
Title: Fleet and Facilities Manager
Reviewed by:
Purchase Order No.: 17568
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Purchase of Utility & Delinquent Bills & Final Notices
DEPARTMENT: Finance/EUD Field Services
CONTRACTOR American Solutions for Business
AWARD AMOUNT: $5,149.10
DATE OF RECOMMENDATION: April 11, 2008
BIDS OR PROPOSALS RECEIVED:
American Solutions for Business
Stratacom
"NO BID" or NO RESPONSE RECEIVED:
The Relizon Company
$5,149.10
$5,250.87
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase will replenish the inventory of utility & delinquent bill and final notices stored in
a climate controlled area of Purchasing.
Award based on low bid.
FUNDING: 100505.7307 = $4,382.73
160612.7301 = $ 766.37
Prepared by: Sherry Moroz
Title: Purchasinq Technician
Reviewed by:
Purchase Order No.: 17572
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
H.D. Supply -Utilities
Killelea Substation
Electric Utility
H.D. Supply -Utilities
$7,655.68
April 16, 2008
"NO BID" or NO RESPONSE RECEIVED:
$7,655.68
EXHIBIT D
BACKGROUND INFORMATION & BASIS FOR AWARD:
Due to time constraints, no other bids were pursued as this was an emergency order due to the
critical nature of getting Killelea Substation back in service.
FUNDING: 161677.1831.1700
Prepared by: Gerald Kin
Title: Distribution Planner
Reviewed by:
Purchase Order No.: 17579
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough Freeway Storm Pump
Public Works
Moorman's Water Systems, Inc.
$9,129.48
April 17, 2008
EXHIBIT E
BIDS OR PROPOSALS RECEIVED:
Moorman's Water Systems, Inc. $9,129.48
Shape Inc. $12,357.85
"NO BID" or NO RESPONSE RECEIVED:
San Francisco Pump Repair Service Company
BACKGROUND INFORMATION & BASIS FOR AWARD:
The current city owned and operated pump which drains storm water from the 1-5 underpass
access to the White Slough Facility was installed in approximately 1978. Since then, this pump
has been repaired several times and underwent a complete rebuild in June 1996. Staff recently
removed the pump from service and delivered it to Moorman's Water Systems when it was
recently discovered to be non -operational. Moorman's Water Systems determined the damage
was too extensive to repair and recommended it be replaced.
The existing unit to be replaced is a vertical turbine pump which requires Staff to enter the
pump vault each time maintenance is needed. This involves confined space entry procedures
which add maintenance costs to even minor maintenance work. It is recommended the existing
vertical turbine pump be replaced with a submersible pump to reduce future maintenance costs
and enhance operations safety.
FUNDING:
Purchase Order No.: 17576
170403.7331
Prepared by
Del Kerlin
Title: W.T. Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Reverse Frontage Fence Repair
Public Works
Bryan Gibson Masonry
$13,300.00
April 17, 2008
EXHIBIT F
BIDS OR PROPOSALS RECEIVED:
Bryan Gibson Masonry $13,300.00
Jeff Case Concrete $14,520.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City of Lodi Streets & Drainage gained approval to change the fence design from grape
stakes to masonry wall at the April 16, 2008 Council meeting. Staff obtained two bids in
January 2008 to do repair resulting from the January 5, 2008 storm in anticipation of the
change. Both contractors have affirmed that the prices quoted are still valid. We did not obtain
any more bids due to insurance requirements for working in the public right of way. These are
the only known local contractors that have the needed insurance.
FUNDING:
Purchase Order No.: 17583
Damage to City Property, 100200.7720
Prepared by
Curtis Juran
Title: Assistant Streets & Drainage
Manager
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
Repair of GAC Vessels at Well No.: 23
Public Works -Water Services Division
Gold Star Painting
$14,780.00
April 28, 2008
EXHIBIT G
BIDS OR PROPOSALS RECEIVED:
Gold Star Painting $14,780.00
Jeffco Painting and Coating, Inc. $16,444.00
Certified Coatings Company $21,800.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is an emergency repair of the Granular Activated Carbon Treatment vessels at City
drinking water Well #23. This well cannot be used without GAC treatment for DBCP. The
drinking water system needs to have this well operational for upcoming hot weather demands.
Currently, three other wells are off line - two with motor problems and one for carbon change
out. The process for preparation, repair, coating and reassembly will take 2-3 weeks. Then the
new carbon must be installed, flushed and tested before the well can be put on line. The entire
process could take up to 5 weeks, putting us into June.
The GAC system was taken out of service for replacement of the spent carbon. The internal
surfaces of the vessels were inspected and the underdrain coating found to be in very poor
condition. The vessels will not be opened again for the next carbon replacement for 6-7 years.
The coating specialist inspector reported there is a possibility of major metal failure in that time
period and recommended the vessels be sandblasted down to metal and recoated with the new
technology epoxy coating for drinking water applications. Three informal bids were received.
FUNDING:
Purchase Order No.: 17593
180454.7352
Prepared by
Frank Beeler
Title: Water/Wastewater Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric
HD Supply Benicia
$8,746.07
05/05/08
BIDS OR PROPOSALS RECEIVED:
HD Supply Benicia
General Pacific quoted only two of the six items.
Kortick MFG quoted only one of the six items.
HD Supply Portland quoted only three of the six items.
Buckles Smith quoted only two of the six items.
WESCO quoted only three of the six items.
ACE Supply quoted only two of the six items.
"NO BID" or NO RESPONSE RECEIVED:
GEXPRO
Platt Electric Supply
Intraline Inc.
$8,746.07
EXHIBIT H
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items will be used for new construction projects in the City of Lodi. The largest of these
projects will be Reynolds Ranch. These items can also be used for maintaining the existing
Electric System. HD Supply -Benicia was the lowest responsible bidder for the six items
awarded on this Purchase Order. HD Supply -Benicia was awarded the Purchase Order based
on this fact.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No. 17613
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric
Buckles Smith
$10,889.22
05/05/08
BIDS OR PROPOSALS RECEIVED:
Buckles Smith
GEXPRO quoted only five of the six items awarded.
General Pacific quoted only three of the six items
awarded.
Platt Electric Supply quoted only five of the six items
awarded.
Intraline Inc quoted only two of the six items awarded.
HD Supply Portland quoted only one of the six items
awarded.
"NO BID" or NO RESPONSE RECEIVED:
Ace Supply
Kortick Mfg
WESCO.
HD Supply -Benicia
$10,889.22
EXHIBIT I
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items will be used for new construction projects in the City of Lodi. The largest of these
projects will be Reynolds Ranch. These items can also be used for maintaining the existing
Electric System. Buckles Smith was the lowest responsible bidder for the six items awarded on
this Purchase Order. Buckles Smith was awarded the Purchase Order based on this fact.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No. 17614
EXHIBIT J
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Siemens
Killelea Substation Commissioning
Electric Utility
Siemens
$8,200.00
May 5, 2008
"NO BID" or NO RESPONSE RECEIVED:
None
BACKGROUND INFORMATION & BASIS FOR AWARD:
The new Remote Terminal Unit (RTU) needs to be configured to communicate with the down
Stream intelligent electronic devices (IED), this work was not covered in the original scope of
work but is necessary for the SCADA system to "see" the analog values at the station i.e. Amp,
volts, watts, etc.
FUNDING:
Purchase Order No.: 17616
161677.1825.1700
Prepared by: Abel Palacio Sr
Title: Operations Supervisor
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
HD Supply Portland
Electric Inventory
Electric
HD Supply -Portland
$10,702.81
05/07/08
"NO BID" or NO RESPONSE RECEIVED:
Sole Supplier
$10,702.81
EXHIBIT K
BACKGROUND INFORMATION & BASIS FOR AWARD:
HD Supply Portland is a sole supplier of Cooper products. These fuses will be used in the
underground switches that are being placed in Reynolds Ranch. Each switch takes three
fuses. The work order has called for 18 fuses at this time. We are also keeping a minimum
quantity for replacement in case of a failure.
FUNDING:
Purchase Order No. 17619
160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Asterea Software
Automated Database Updating
Information Systems Division
Astera Software
$8,620.00
5/9/8
"NO BID" or NO RESPONSE RECEIVED:
$8,620.00
EXHIBIT L
BACKGROUND INFORMATION & BASIS FOR AWARD:
Software package allows seamless transfer of data and subsequent updates between disparate
database systems. Software is only sold by manufacturer.
FUNDING:
Purchase Order No. 17621
Information Systems Software: 100411.7313
Prepared by
Steve Mann
Title: IS Man
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Train Station Fire Alarm System
Public Works
Electrical Protection Inc.
$6,918.00
May 2, 2008
BIDS OR PROPOSALS RECEIVED:
Electrical Protection Inc.
Charlie's Day & Night, Safes, Locks -Keys
Quality Sound Uses Proprietary Systems Only
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT M
$6,918.00
$8,516.60
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Proprietary EST Fire panel screen is defective not allowing the system to be monitored.
The panel, smoke detectors and devices need to be replaced leaving only strobes and horns.
We recommend replacing EST Fire panel with a non-proprietary cost effective panel not limiting
the number of contractors to work on the system. We also recommend contracting with
Electrical Protection Inc. because of their lowest bid.
FUNDING:
Purchase Order No.: 17629
125079.7331
Prepared by
John Munoz
Title: Facilities Services Supervisor
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Install Sidewalk/Subgrade Compaction
DEPARTMENT: Public Works, Streets & Drainage
CONTRACTOR Popuch Concrete
AWARD AMOUNT: $5,472.00
DATE OF RECOMMENDATION: 5/12/08
BIDS OR PROPOSALS RECEIVED:
Popuch Concrete Contracting
Jeff Case Construction
"NO BID" or NO RESPONSE RECEIVED:
$5,472.00
$14,063.09
EXHIBIT N
BACKGROUND INFORMATION & BASIS FOR AWARD:
This was work done at the MSC, 1331 S Ham, to accommodate the new shop. The price for
Popuch is from the 2008-2009 contract. The price for Case was from the 2007-2008 contract.
FUNDING:
Purchase Order 17625
Streets & Drainage Operating
Prepared by
Curtis Juran
Title: Assistant Streets & Drainage
Manaaer
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
MBMC Inc
RW Beck
Navigant Consulting
Tiered Rate Restructuring Project
Electric Utility
MBMC Inc.
$15,000.00
5/15/2008
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
EXHIBIT O
$15,000.00
$19,600.00
$21,000.00
Professional services are required to perform a review of the Electric Utility's five tier rate
structure. MBMC, Inc. was the lowest responsible bidder for the item on this purchase order.
MBMC, Inc. was awarded the Purchase Order based on this fact.
FUNDING:
Purchase Order No.: 17637
160601.7323
Prepared by: Kevin Bell
Title: Utilitv Rate Ana
Reviewed by:
Note: This recommendation is for a Purchase Order placed on May 15, 2008
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Public Safety Building Automatic Transfer Switch
DEPARTMENT: Public Works
CONTRACTOR ASCO Services Inc.
AWARD AMOUNT: $10,947.39
DATE OF RECOMMENDATION: May 20, 2008
BIDS OR PROPOSALS RECEIVED:
ASCO Services Inc.
Green Electric
Cummins West Looked at the job, but never sent a
quote.
"NO BID" or NO RESPONSE RECEIVED:
$10,947.39
$19,800.00
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
Two proposals were received to replace the automatic transfer switch in the Public Safety
building. Cummins West did not respond, even after three attempts. Our recommendation is to
go with ASCO Services Inc. because of their lowest bid.
FUNDING: 103511.7331
Prepared by: John Munoz
Title: Facilities Services Supervisor
Reviewed by:
Purchase Order No.: 17653
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
ANRAK Corp.
Nixon Egli
Annual Grinder Rental
Public Works
ANRAK Corporation
$17,400.00
May 21, 2008
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT Q
$17,400.00
Month
$27,000.00
Month
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is an annual maintenance item. This is a rental of a $250,000.00 pavement cold planer
used for removal of base material for the purpose of installing new compacted material,
pavement mill and fill. This piece of equipment is becoming scarcer to rent, only two companies
can be found for quotes. ANRAK consistently remains far cheaper than its only competitor and
has provided outstanding service in addition to the lower price for the past 3 years.
FUNDING:
Purchase Order No.: 17645
Streets Operating
Prepared by
Curtis Juran
Title: Assistant Streets & Drain
Reviewed by:
e
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough UV Lamp Replacement
Public Works
Coombs -Hopkins & DC Frost
$17,588.26
May 28, 2008
BIDS OR PROPOSALS RECEIVED:
Coombs -Hopkins & DC Frost
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT R
$17,588.26
BACKGROUND INFORMATION & BASIS FOR AWARD:
UV Lamps, ballast, and quartz sleeves are used in the wastewater treatment process to
disinfect treated wastewater before it is discharged to Dredger Cut or used by our customers
(NCPA and San Joaquin Vector Control District). Coombs -Hopkins & DC Frost are the
manufacturer's representatives for Trojan Technologies, Inc., which is the manufacturer of our
UV system and the sole supplier for all the parts utilized in their system. The UV lamps being
purchased will be part of ongoing operations and maintenance costs as they near their
operational life expectancy of 12,000 hours. Future purchases will follow as the remaining
lamps reach their life expectancy. The lamp replacement costs have been anticipated and are
included in the 2007-2008 Wastewater Budget.
FUNDING:
Purchase Order No.: 176660
170403.7331
Prepared by
Del Kerlin
Title: Wastewater Treatment
Superintendent
Reviewed by:
EXHIBIT S
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
Jazzercise AC Unit Replacement
Parks and Recreation
Henderson Brothers
$5,668.00
6/04/08
BIDS OR PROPOSALS RECEIVED:
Henderson Brothers $5,668.00
Industrial Commercial Refrigeration $5,850.00
Indoor Environmental Services $9,884.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Parks and Recreation own the building located at 111 North Stockton Street. One suite is
rented for Jazzercise classes. The AC unit stopped working and needed replacing.
FUNDING:
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed by:
Purchase Order No.: 17667
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
IKON
Copier Purchase
Electric Utility -Engineering
IKON
$16,539.63
June 11, 2008
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT T
$16,539.63
BACKGROUND INFORMATION & BASIS FOR AWARD:
The previous copy machine was purchased 9 years ago. Due to age, and quality issues a new
copy machine was needed. Utilizing the existing contract that the City has with IKON ensured a
discounted purchase amount, as well as our department being added to the City-wide
maintenance agreement.
FUNDING: 1611201.7359
Prepared by: Danielle Rogers
Title: Senior Administrative Clerk
Reviewed by:
Purchase Order No.: 17679
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Cannon Image Plotter/Scanner
Electric Utility
Ikon Office Solutions, Inc
$16,523.16
June 12, 2008
BIDS OR PROPOSALS RECEIVED:
Cannon Image PORGRAF iPF710
COLORREAC SCANNER SYSTEM
IPF710 2 Year CarePAK
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT U
$16,523.16
BACKGROUND INFORMATION & BASIS FOR AWARD:
The purchase of a new Large Format Plotter/Scanner System is needed due to the age,
working speed, quality and maintenance issues of our current plotter. Also purchasing from
Canon allowed us to combine with the City's existing contract. In turn is giving us a better price
for not only the equipment, but also on the maintenance service program.
FUNDING:
Purchase Order No.: 17678
1611201.7359
Prepared by
Carl Wohl
Title: Electric Drafting Tech
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Meters Purchased
Electric Utility
General Pacific
$17,013.73
June 12, 2008
BIDS OR PROPOSALS RECEIVED:
General Pacific Per meter price $1,579.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier (per Council Res. 99-124)
FUNDING:
Purchase Order No.: 17675
161651.1841.1700
Prepared by: Ken B
Title: LEUD Metering
Reviewed by:
EXHIBIT V
$17,013.73
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
G & W sub -surface switch
Electric Utility
Pacific Utilities
$8,038.15
June 12, 2008
BIDS OR PROPOSALS RECEIVED:
Pacific Utilities (G & W sub -surface switch
HD Electric -Controls (Trayer Sub Surface Switch
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT W
$8,038.15
$11,950.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Contacted two vendors and Pacific Utilities was the low bid. This was an emergency order to
replace a sub -surface three way switch that failed in service. If equipment was not replaced
quickly electric service reliability would be affected.
FUNDING: 160651.7730
Prepared by: Dave Shultz
Title: Distribution Planner
Reviewed by:
Purchase Order No.: 17676
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
BIDS OR PROPOSALS RECEIVED:
Quantum Energy Solutions
Salas Park security lighting
Parks and Recreation
Quantum Energy Solutions
$14,999.99
6/26/08
"NO BID" or NO RESPONSE RECEIVED:
Vitale Electric
$14,999.99
EXHIBIT X
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Parks Division is responsible for monitoring and maintenance of park security lighting at
Salas Park. Several of the existing fixtures are not working. EUD has asked our division to
allow the site to be used for a new type of lighting. They will be replaced with Induction Lighting
which should provide more light and use less energy.
Quantum has been the contractor of choice for other such EUD projects. Vitale Electric could
not provide the Induction Lighting services.
FUNDING:
Purchase Order No.: 17686
Public Benefit Funds
Prepared by
Steve Dutra
Title: Park Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
AMR Deployment
Electric Utility
Republic ITS
$12,750.00
June 30, 2008
BIDS OR PROPOSALS RECEIVED:
Wellington -per meter change; maximum charge
Applied Metering -per meter change; maximum charge
Republic ITS -per meter change; maximum charge
"NO BID" or NO RESPONSE RECEIVED:
$23.00
$15.50
$12.75
EXHIBIT Y
BACKGROUND INFORMATION & BASIS FOR AWARD:
Wellington will charge extra for using their call center.
Taking return trips and call center into consideration, Republic has the better pricing.
FUNDING: 161651.1833.1700
Prepared by: Ken
Title: LEUD Metering
Reviewed by:
Purchase Order No.: 17694