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HomeMy WebLinkAboutAgenda Report - September 3, 2008 E-03E403 EXHIBIT tat CITY OF LODI %W COUNCIL COMMUNICATION AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000 MEETING DATE: PREPARED BY: September3,2008 Randy Lipelt Buyer RECOMMENDED ACTION: Information only. This report is made to the City Council in accordance with Lodi Municipal Code §2.12.060. BACKGROUND INFORMATION: During the 2nd calendar quarter of 2008, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through Y Exh Date Contractor Project Award Amt. A 4/01/08 Cummins West Stockton ARB Fleet Rule Diesel Particulate Matter $19,754.69 Filter to be installed on Truck #09-001 B 4/08/08 Eagle Construction Fire Station 4 Mold Remediation & Repair $9.925.66 C 4/11/08 American Solutions for Purchase of Utility & Delinquent Bills & $5,149.10 Business Final Notices D 4116/08 HD Supply Utilities -Benicia Killelea Substation $7,655.68 E 4/17/08 Moorman's Water Systems White Slough Freeway Stormwater Pump $9,129.48 F 4/17/08 Bryan Gibson Masonry Reverse Frontage Fence Repair $13,300.00 G 4/28/08 Gold Star Painting Repair of GAC Vessels at Well #23 $14,780.00 H 5/05/08 HD Supply Utilities -Benicia Electric Inventory $8,746.07 1 5/05/08 Buckles Smith Electric Inventory $10,889.22 J 5/05/08 Siemens Kilielea Substation Commissioning $8,200.00 K 5/07/08 HD Supply Utilities -Portland Electric Inventory $10,702.81 L 5/09/08 Astera Software Automated Database Updating $8,620.00 M 5/09/08 Electrical Protection Inc Train Station Fire Alarm System $6,918.00 N 5/12/08 Popuch Concrete install Sidewalk/Subgrade Compaction $5,472.00 O 5/15/08 MBMC Inc Tiered Rate Restructuring Project $15,000.00 P 5120/08 ASCO Services Public Safety Building Automatic Transfei $10,947.39 Switch O 5/21/08 ANRAK Corporation Annual Grinder Rental per month $17,400.00 R 5/28/08 Coombs -Hopkins & DC Frost White Slough UV Lamp Replacement $17,588,26 S 6/04/08 Henderson Brothers Co Inc Jazzercise AC Unit Replacement $5,668.00 T 6/11/08 IKON Copier Purchase $16,539.63 U 6/12/08 IKON Canon Image Plotter/Scanner $16,523.16 V 6/12/08 General Pacific Meters Purchased $17,013.73 W 6/12/08 Pacific Utilities G&W sub -surface switch $8,038.15 X 6/26/08 Quantum Energy Solutions Salas Park Security Lighting $14,999.99 V 6/30/08 Republic ITS AMR Deployment $12,750.00 FISCAL IMPACT Varies by project. All purchases were budgeted in the 2007-2008 Financial Plan. FUNDING: FundiAsTBs indicated i n Exhibits. /Kiirk Ems,, Budget Manager L APPR VIED: %- BLAIRk4l4d, CITY MANAGER EXHIBIT A RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: ARB Fleet Rule Diesel Particulate Matter Filter to be installed On Line Truck #09-001 DEPARTMENT: Electric Utility CONTRACTOR Cummins West Stockton AWARD AMOUNT: $19,754.69 DATE OF RECOMMENDATION: April 1, 2008 BIDS OR PROPOSALS RECEIVED: Cummins West Stockton $19,754.69 Ironman $20,257.13 A -Z Bus Sales $20,667.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: EUD and PW Fleet Services Division Recommends that a non plug-in diesel particulate matter filter be installed for emergency purposes. The Cleaire Longview Model J is the only PM filter that fits this criteria. All three vendors bid the Cleaire Longview Model J. FUNDING: 160650.7719 Prepared by: Randy Laney Title: Fleet Services Supervisor Reviewed by: Purchase Order No.: 17560 EXHIBIT B RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Fire Station #4 Mold Remediation & Repairs DEPARTMENT: Public Works CONTRACTOR Eagle Construction AWARD AMOUNT: $9,925.66 DATE OF RECOMMENDATION: April 8, 2008 BIDS OR PROPOSALS RECEIVED: Cabinet, Sheetrock, baseboard removal Mold Mold and replacement Removal Removal and Only Replacement Eagle Construction $3,900.00 $9,925.66* Spectrum Restoration $4,521.00 Tony Coyne Construction N/A N/A *The estimate is considered preliminary until the cabinets Are removed and all damages reassessed "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: Fire Station #4 had sheetrock, cabinet and baseboard damage due to the dishwasher leaking. Mold was evident on the sheetrock due to water damage. Environmental Science Services, Inc. took samples of the mold, which was found to be non-toxic. Eagle Construction, Spectrum Restoration and Coyne Construction were called for quotes on cabinet, baseboard, mold, sheetrock removal and replacement. Eagle Construction came in as the lowest bidder on mold removal and replacement. Coyne Construction declined to bid. Our recommendation is to contract with Eagle Construction because of their lowest bid and they will do the work from start to finish for a faster completion time. FUNDING: Damage to City Property 100200.7334 Prepared by: Dennis Callahan Title: Fleet and Facilities Manager Reviewed by: Purchase Order No.: 17568 EXHIBIT C RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Purchase of Utility & Delinquent Bills & Final Notices DEPARTMENT: Finance/EUD Field Services CONTRACTOR American Solutions for Business AWARD AMOUNT: $5,149.10 DATE OF RECOMMENDATION: April 11, 2008 BIDS OR PROPOSALS RECEIVED: American Solutions for Business Stratacom "NO BID" or NO RESPONSE RECEIVED: The Relizon Company $5,149.10 $5,250.87 BACKGROUND INFORMATION & BASIS FOR AWARD: This purchase will replenish the inventory of utility & delinquent bill and final notices stored in a climate controlled area of Purchasing. Award based on low bid. FUNDING: 100505.7307 = $4,382.73 160612.7301 = $ 766.37 Prepared by: Sherry Moroz Title: Purchasinq Technician Reviewed by: Purchase Order No.: 17572 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: H.D. Supply -Utilities Killelea Substation Electric Utility H.D. Supply -Utilities $7,655.68 April 16, 2008 "NO BID" or NO RESPONSE RECEIVED: $7,655.68 EXHIBIT D BACKGROUND INFORMATION & BASIS FOR AWARD: Due to time constraints, no other bids were pursued as this was an emergency order due to the critical nature of getting Killelea Substation back in service. FUNDING: 161677.1831.1700 Prepared by: Gerald Kin Title: Distribution Planner Reviewed by: Purchase Order No.: 17579 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: White Slough Freeway Storm Pump Public Works Moorman's Water Systems, Inc. $9,129.48 April 17, 2008 EXHIBIT E BIDS OR PROPOSALS RECEIVED: Moorman's Water Systems, Inc. $9,129.48 Shape Inc. $12,357.85 "NO BID" or NO RESPONSE RECEIVED: San Francisco Pump Repair Service Company BACKGROUND INFORMATION & BASIS FOR AWARD: The current city owned and operated pump which drains storm water from the 1-5 underpass access to the White Slough Facility was installed in approximately 1978. Since then, this pump has been repaired several times and underwent a complete rebuild in June 1996. Staff recently removed the pump from service and delivered it to Moorman's Water Systems when it was recently discovered to be non -operational. Moorman's Water Systems determined the damage was too extensive to repair and recommended it be replaced. The existing unit to be replaced is a vertical turbine pump which requires Staff to enter the pump vault each time maintenance is needed. This involves confined space entry procedures which add maintenance costs to even minor maintenance work. It is recommended the existing vertical turbine pump be replaced with a submersible pump to reduce future maintenance costs and enhance operations safety. FUNDING: Purchase Order No.: 17576 170403.7331 Prepared by Del Kerlin Title: W.T. Superintendent Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Reverse Frontage Fence Repair Public Works Bryan Gibson Masonry $13,300.00 April 17, 2008 EXHIBIT F BIDS OR PROPOSALS RECEIVED: Bryan Gibson Masonry $13,300.00 Jeff Case Concrete $14,520.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: The City of Lodi Streets & Drainage gained approval to change the fence design from grape stakes to masonry wall at the April 16, 2008 Council meeting. Staff obtained two bids in January 2008 to do repair resulting from the January 5, 2008 storm in anticipation of the change. Both contractors have affirmed that the prices quoted are still valid. We did not obtain any more bids due to insurance requirements for working in the public right of way. These are the only known local contractors that have the needed insurance. FUNDING: Purchase Order No.: 17583 Damage to City Property, 100200.7720 Prepared by Curtis Juran Title: Assistant Streets & Drainage Manager Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION Repair of GAC Vessels at Well No.: 23 Public Works -Water Services Division Gold Star Painting $14,780.00 April 28, 2008 EXHIBIT G BIDS OR PROPOSALS RECEIVED: Gold Star Painting $14,780.00 Jeffco Painting and Coating, Inc. $16,444.00 Certified Coatings Company $21,800.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: This is an emergency repair of the Granular Activated Carbon Treatment vessels at City drinking water Well #23. This well cannot be used without GAC treatment for DBCP. The drinking water system needs to have this well operational for upcoming hot weather demands. Currently, three other wells are off line - two with motor problems and one for carbon change out. The process for preparation, repair, coating and reassembly will take 2-3 weeks. Then the new carbon must be installed, flushed and tested before the well can be put on line. The entire process could take up to 5 weeks, putting us into June. The GAC system was taken out of service for replacement of the spent carbon. The internal surfaces of the vessels were inspected and the underdrain coating found to be in very poor condition. The vessels will not be opened again for the next carbon replacement for 6-7 years. The coating specialist inspector reported there is a possibility of major metal failure in that time period and recommended the vessels be sandblasted down to metal and recoated with the new technology epoxy coating for drinking water applications. Three informal bids were received. FUNDING: Purchase Order No.: 17593 180454.7352 Prepared by Frank Beeler Title: Water/Wastewater Superintendent Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric HD Supply Benicia $8,746.07 05/05/08 BIDS OR PROPOSALS RECEIVED: HD Supply Benicia General Pacific quoted only two of the six items. Kortick MFG quoted only one of the six items. HD Supply Portland quoted only three of the six items. Buckles Smith quoted only two of the six items. WESCO quoted only three of the six items. ACE Supply quoted only two of the six items. "NO BID" or NO RESPONSE RECEIVED: GEXPRO Platt Electric Supply Intraline Inc. $8,746.07 EXHIBIT H BACKGROUND INFORMATION & BASIS FOR AWARD: These items will be used for new construction projects in the City of Lodi. The largest of these projects will be Reynolds Ranch. These items can also be used for maintaining the existing Electric System. HD Supply -Benicia was the lowest responsible bidder for the six items awarded on this Purchase Order. HD Supply -Benicia was awarded the Purchase Order based on this fact. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by: Purchase Order No. 17613 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric Buckles Smith $10,889.22 05/05/08 BIDS OR PROPOSALS RECEIVED: Buckles Smith GEXPRO quoted only five of the six items awarded. General Pacific quoted only three of the six items awarded. Platt Electric Supply quoted only five of the six items awarded. Intraline Inc quoted only two of the six items awarded. HD Supply Portland quoted only one of the six items awarded. "NO BID" or NO RESPONSE RECEIVED: Ace Supply Kortick Mfg WESCO. HD Supply -Benicia $10,889.22 EXHIBIT I BACKGROUND INFORMATION & BASIS FOR AWARD: These items will be used for new construction projects in the City of Lodi. The largest of these projects will be Reynolds Ranch. These items can also be used for maintaining the existing Electric System. Buckles Smith was the lowest responsible bidder for the six items awarded on this Purchase Order. Buckles Smith was awarded the Purchase Order based on this fact. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by: Purchase Order No. 17614 EXHIBIT J RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Siemens Killelea Substation Commissioning Electric Utility Siemens $8,200.00 May 5, 2008 "NO BID" or NO RESPONSE RECEIVED: None BACKGROUND INFORMATION & BASIS FOR AWARD: The new Remote Terminal Unit (RTU) needs to be configured to communicate with the down Stream intelligent electronic devices (IED), this work was not covered in the original scope of work but is necessary for the SCADA system to "see" the analog values at the station i.e. Amp, volts, watts, etc. FUNDING: Purchase Order No.: 17616 161677.1825.1700 Prepared by: Abel Palacio Sr Title: Operations Supervisor Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: HD Supply Portland Electric Inventory Electric HD Supply -Portland $10,702.81 05/07/08 "NO BID" or NO RESPONSE RECEIVED: Sole Supplier $10,702.81 EXHIBIT K BACKGROUND INFORMATION & BASIS FOR AWARD: HD Supply Portland is a sole supplier of Cooper products. These fuses will be used in the underground switches that are being placed in Reynolds Ranch. Each switch takes three fuses. The work order has called for 18 fuses at this time. We are also keeping a minimum quantity for replacement in case of a failure. FUNDING: Purchase Order No. 17619 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Asterea Software Automated Database Updating Information Systems Division Astera Software $8,620.00 5/9/8 "NO BID" or NO RESPONSE RECEIVED: $8,620.00 EXHIBIT L BACKGROUND INFORMATION & BASIS FOR AWARD: Software package allows seamless transfer of data and subsequent updates between disparate database systems. Software is only sold by manufacturer. FUNDING: Purchase Order No. 17621 Information Systems Software: 100411.7313 Prepared by Steve Mann Title: IS Man Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Train Station Fire Alarm System Public Works Electrical Protection Inc. $6,918.00 May 2, 2008 BIDS OR PROPOSALS RECEIVED: Electrical Protection Inc. Charlie's Day & Night, Safes, Locks -Keys Quality Sound Uses Proprietary Systems Only "NO BID" or NO RESPONSE RECEIVED: EXHIBIT M $6,918.00 $8,516.60 N/A BACKGROUND INFORMATION & BASIS FOR AWARD: The Proprietary EST Fire panel screen is defective not allowing the system to be monitored. The panel, smoke detectors and devices need to be replaced leaving only strobes and horns. We recommend replacing EST Fire panel with a non-proprietary cost effective panel not limiting the number of contractors to work on the system. We also recommend contracting with Electrical Protection Inc. because of their lowest bid. FUNDING: Purchase Order No.: 17629 125079.7331 Prepared by John Munoz Title: Facilities Services Supervisor Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Install Sidewalk/Subgrade Compaction DEPARTMENT: Public Works, Streets & Drainage CONTRACTOR Popuch Concrete AWARD AMOUNT: $5,472.00 DATE OF RECOMMENDATION: 5/12/08 BIDS OR PROPOSALS RECEIVED: Popuch Concrete Contracting Jeff Case Construction "NO BID" or NO RESPONSE RECEIVED: $5,472.00 $14,063.09 EXHIBIT N BACKGROUND INFORMATION & BASIS FOR AWARD: This was work done at the MSC, 1331 S Ham, to accommodate the new shop. The price for Popuch is from the 2008-2009 contract. The price for Case was from the 2007-2008 contract. FUNDING: Purchase Order 17625 Streets & Drainage Operating Prepared by Curtis Juran Title: Assistant Streets & Drainage Manaaer Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: MBMC Inc RW Beck Navigant Consulting Tiered Rate Restructuring Project Electric Utility MBMC Inc. $15,000.00 5/15/2008 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: EXHIBIT O $15,000.00 $19,600.00 $21,000.00 Professional services are required to perform a review of the Electric Utility's five tier rate structure. MBMC, Inc. was the lowest responsible bidder for the item on this purchase order. MBMC, Inc. was awarded the Purchase Order based on this fact. FUNDING: Purchase Order No.: 17637 160601.7323 Prepared by: Kevin Bell Title: Utilitv Rate Ana Reviewed by: Note: This recommendation is for a Purchase Order placed on May 15, 2008 EXHIBIT P RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Public Safety Building Automatic Transfer Switch DEPARTMENT: Public Works CONTRACTOR ASCO Services Inc. AWARD AMOUNT: $10,947.39 DATE OF RECOMMENDATION: May 20, 2008 BIDS OR PROPOSALS RECEIVED: ASCO Services Inc. Green Electric Cummins West Looked at the job, but never sent a quote. "NO BID" or NO RESPONSE RECEIVED: $10,947.39 $19,800.00 N/A BACKGROUND INFORMATION & BASIS FOR AWARD: Two proposals were received to replace the automatic transfer switch in the Public Safety building. Cummins West did not respond, even after three attempts. Our recommendation is to go with ASCO Services Inc. because of their lowest bid. FUNDING: 103511.7331 Prepared by: John Munoz Title: Facilities Services Supervisor Reviewed by: Purchase Order No.: 17653 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: ANRAK Corp. Nixon Egli Annual Grinder Rental Public Works ANRAK Corporation $17,400.00 May 21, 2008 "NO BID" or NO RESPONSE RECEIVED: EXHIBIT Q $17,400.00 Month $27,000.00 Month BACKGROUND INFORMATION & BASIS FOR AWARD: This is an annual maintenance item. This is a rental of a $250,000.00 pavement cold planer used for removal of base material for the purpose of installing new compacted material, pavement mill and fill. This piece of equipment is becoming scarcer to rent, only two companies can be found for quotes. ANRAK consistently remains far cheaper than its only competitor and has provided outstanding service in addition to the lower price for the past 3 years. FUNDING: Purchase Order No.: 17645 Streets Operating Prepared by Curtis Juran Title: Assistant Streets & Drain Reviewed by: e RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: White Slough UV Lamp Replacement Public Works Coombs -Hopkins & DC Frost $17,588.26 May 28, 2008 BIDS OR PROPOSALS RECEIVED: Coombs -Hopkins & DC Frost "NO BID" or NO RESPONSE RECEIVED: EXHIBIT R $17,588.26 BACKGROUND INFORMATION & BASIS FOR AWARD: UV Lamps, ballast, and quartz sleeves are used in the wastewater treatment process to disinfect treated wastewater before it is discharged to Dredger Cut or used by our customers (NCPA and San Joaquin Vector Control District). Coombs -Hopkins & DC Frost are the manufacturer's representatives for Trojan Technologies, Inc., which is the manufacturer of our UV system and the sole supplier for all the parts utilized in their system. The UV lamps being purchased will be part of ongoing operations and maintenance costs as they near their operational life expectancy of 12,000 hours. Future purchases will follow as the remaining lamps reach their life expectancy. The lamp replacement costs have been anticipated and are included in the 2007-2008 Wastewater Budget. FUNDING: Purchase Order No.: 176660 170403.7331 Prepared by Del Kerlin Title: Wastewater Treatment Superintendent Reviewed by: EXHIBIT S RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION Jazzercise AC Unit Replacement Parks and Recreation Henderson Brothers $5,668.00 6/04/08 BIDS OR PROPOSALS RECEIVED: Henderson Brothers $5,668.00 Industrial Commercial Refrigeration $5,850.00 Indoor Environmental Services $9,884.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Parks and Recreation own the building located at 111 North Stockton Street. One suite is rented for Jazzercise classes. The AC unit stopped working and needed replacing. FUNDING: Prepared by: Steve Dutra Title: Park Superintendent Reviewed by: Purchase Order No.: 17667 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: IKON Copier Purchase Electric Utility -Engineering IKON $16,539.63 June 11, 2008 "NO BID" or NO RESPONSE RECEIVED: EXHIBIT T $16,539.63 BACKGROUND INFORMATION & BASIS FOR AWARD: The previous copy machine was purchased 9 years ago. Due to age, and quality issues a new copy machine was needed. Utilizing the existing contract that the City has with IKON ensured a discounted purchase amount, as well as our department being added to the City-wide maintenance agreement. FUNDING: 1611201.7359 Prepared by: Danielle Rogers Title: Senior Administrative Clerk Reviewed by: Purchase Order No.: 17679 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Cannon Image Plotter/Scanner Electric Utility Ikon Office Solutions, Inc $16,523.16 June 12, 2008 BIDS OR PROPOSALS RECEIVED: Cannon Image PORGRAF iPF710 COLORREAC SCANNER SYSTEM IPF710 2 Year CarePAK "NO BID" or NO RESPONSE RECEIVED: EXHIBIT U $16,523.16 BACKGROUND INFORMATION & BASIS FOR AWARD: The purchase of a new Large Format Plotter/Scanner System is needed due to the age, working speed, quality and maintenance issues of our current plotter. Also purchasing from Canon allowed us to combine with the City's existing contract. In turn is giving us a better price for not only the equipment, but also on the maintenance service program. FUNDING: Purchase Order No.: 17678 1611201.7359 Prepared by Carl Wohl Title: Electric Drafting Tech Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Meters Purchased Electric Utility General Pacific $17,013.73 June 12, 2008 BIDS OR PROPOSALS RECEIVED: General Pacific Per meter price $1,579.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Sole Supplier (per Council Res. 99-124) FUNDING: Purchase Order No.: 17675 161651.1841.1700 Prepared by: Ken B Title: LEUD Metering Reviewed by: EXHIBIT V $17,013.73 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: G & W sub -surface switch Electric Utility Pacific Utilities $8,038.15 June 12, 2008 BIDS OR PROPOSALS RECEIVED: Pacific Utilities (G & W sub -surface switch HD Electric -Controls (Trayer Sub Surface Switch "NO BID" or NO RESPONSE RECEIVED: EXHIBIT W $8,038.15 $11,950.00 BACKGROUND INFORMATION & BASIS FOR AWARD: Contacted two vendors and Pacific Utilities was the low bid. This was an emergency order to replace a sub -surface three way switch that failed in service. If equipment was not replaced quickly electric service reliability would be affected. FUNDING: 160651.7730 Prepared by: Dave Shultz Title: Distribution Planner Reviewed by: Purchase Order No.: 17676 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION BIDS OR PROPOSALS RECEIVED: Quantum Energy Solutions Salas Park security lighting Parks and Recreation Quantum Energy Solutions $14,999.99 6/26/08 "NO BID" or NO RESPONSE RECEIVED: Vitale Electric $14,999.99 EXHIBIT X BACKGROUND INFORMATION & BASIS FOR AWARD: The Parks Division is responsible for monitoring and maintenance of park security lighting at Salas Park. Several of the existing fixtures are not working. EUD has asked our division to allow the site to be used for a new type of lighting. They will be replaced with Induction Lighting which should provide more light and use less energy. Quantum has been the contractor of choice for other such EUD projects. Vitale Electric could not provide the Induction Lighting services. FUNDING: Purchase Order No.: 17686 Public Benefit Funds Prepared by Steve Dutra Title: Park Superintendent Reviewed by: RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION AMR Deployment Electric Utility Republic ITS $12,750.00 June 30, 2008 BIDS OR PROPOSALS RECEIVED: Wellington -per meter change; maximum charge Applied Metering -per meter change; maximum charge Republic ITS -per meter change; maximum charge "NO BID" or NO RESPONSE RECEIVED: $23.00 $15.50 $12.75 EXHIBIT Y BACKGROUND INFORMATION & BASIS FOR AWARD: Wellington will charge extra for using their call center. Taking return trips and call center into consideration, Republic has the better pricing. FUNDING: 161651.1833.1700 Prepared by: Ken Title: LEUD Metering Reviewed by: Purchase Order No.: 17694