Loading...
HomeMy WebLinkAboutAgenda Report - August 20, 2008 E-18AGENDA ITEM eftk% is% CITY OF LODI COUNCIL COMMUNICATION M AGENDA TITLE: Adopt Resolution Amending the Bylaws for the Lodi Improvement Committee to allow for a change in their meeting day and when they elect Officers each year. MEETING DATE: August 20,2008 PREPARED BY: Community Development Department RECOMMENDED ACTION: Adopt a Resolution amending the Bylaws for the Lodi Improvement Committee (LIC) to allow for a change in their meeting day and when they elect Officers each year. BACKGROUND INFORMATION: The Lodi Improvement Committee wishes to change its meeting day to the second Tuesday of each month. It also wants to change the month in which it selects officers each year. Those dates are specified within the By -Laws for the LIC and therefore require Council action to approve. Article VII — Section 2 of the By -Laws specifies that regular meetings will be on the first Tuesday of each month. In order to be able to hold its regular meetings within the Carnegie Forum, the LIC did choose to move its regular meeting date to the second Tuesday of each month and did approve an amendment of the Bylaws accordingly to read, "Regular meetings of the Board shall be held once a month, on the second Tuesday of each month, at a location to be determined by the Board and opened to the public." Article IV — Section 1, of the By -Laws specifies that, "New officers shall be elected by the Board annually at the first meeting in March." This usually creates a conflict with the appointment/re-appointment of members to the LIC which is done through the Lodi City Council. Those appointments are usually done at either the first or second Council meeting in March, which is usually after the LIC's regular meeting. In order to allow for the election of officers to occur after the appointmentslre- appointments have been made, the LIC has chosen to amend the language within the By -Laws to read, "New officers shall be elected by the Board annually at the first meeting in April." The Lodi Improvement Committee reviewed and approved these revisions unanimously at special meetings held on July 8, 2008 and August 12, 2008. The Lodi Improvement Committee is requesting that the City Council approve the proposed By -Law amendments, attached as Exhibit A. APPROVED: Bring, City Manager FISCAL IMPACT: None FUNDING AVAILABLE: NIA Attachment (1) Exhibit "A" BYLAWS OF THE LODI IMPROVEMENT COMMITTEE ARTICLE I ORGANIZATION SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi Improvement Committee. ARTICLE II PURPOSES SECTION 1. GENERAL PURPOSE The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of properties throughout Lodi, with the cooperation of residents, property owners, business, and government. C) To act as an advocate for residents in issues dealing with the upgrade, improvement and maintenance of all infrastructure, including streets, alleys, water, sewer and storm drainage systems. D) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. -1- Exhibit "A" E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. F) To work with business community to encourage a healthy business climate. G) Provide acknowledgement to properties and businesses throughout the City that show marked improvements in service and appearance that contributes to the image and quality of the community. ARTICLE III MEMBERSHIP SECTION 1. GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. -2- ARTICLE IV OFFICERS SECTION 1. EXECUTIVE OFFICERS Exhibit "A" The Executive Officers shall consist of a Chairperson, Vice -Chairperson, and Treasurer. New officers shall be elected by the Board annually at the first meeting in Mak April. SECTION 2_ The Chairperson or Vice Chairperson shall serve as spokesperson for the Lodi Improvement Committee and liaison with the Lodi City Council. SECTION 3. Any Executive Officer or Board of Directors member who misses three (3) unexcused meetings within a one year period without the consent of one of the Executive Board Members shall be deemed to have vacated the office. ARTICLE V FINANCIAL MATTERS SECTION 1. REVENUES All revenues of the Lodi Improvement Committee shall be administered through a bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Lodi Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview and signed by Treasurer and one Executive Officer. -3- Exhibit "A" SECTION 2. AUDITING The fund account for the Lodi Improvement Committee shall be audited as part of the City's regular annual audit and quarterly expenditures reports will be submitted by the Treasurer to the Finance Department of the City of Lodi. ARTICLE VI TERM OF EXISTENCE/DISSOLUTION SECTION 1. CONTINUOUS OPERATION The Lodi Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. ARTICLE VII BOARD PROCEDURES SECTION 1. PROCEDURES After the transition described in Article III, Section 2 above is complete, five Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. MEETING Regular meetings of the Board shall be held once a month, on the &4 second Tuesday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code §54950 et. Seq.), ie Exhibit "A" SECTION 3. COMMUNICATIONS All external communications to the public or media shall be through or authorized by the Chairperson, or in his/her absence, by the Vice -Chairperson or a designated Board Member. ARTICLE VIII AMENDMENTS SECTION 1 _ These Bylaws shall constitute the empowering documents for the Lodi Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY COUNCIL VOTE ON , RATIFIED BY MAJORITY VOTE OF THE LODI IMPROVEMENT COMMITTEE ON JULY 8, 2008 AND AUGUST 12, 2008. APPROVED AS TO FORM D. STEPHEN SCHWABAUER CITY ATTORNEY -5- CHAIRPERSON RESOLUTION NO. 2008-168 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING AMENDMENTS TO THE BYLAWS FOR THE LODI IMPROVEMENT COMMITTEE WHEREAS, the members of the Lodi Improvement Committee (LIC) wish to change the language in the bylaws pertaining to the day in which its meetings are held and the month in which officers are elected; and WHEREAS, at special meetings held on July 8, 2008 and August 12, 2008, the LIC voted and approved said amendments to the bylaws and hereby respectfully submits the amended bylaws to the Lodi City Council for its review and approval. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the amendments to the bylaws for LIC, changing language pertaining to the day in which meetings are held and the month in which officers are elected each year, as shown on ExhibitA attached and made a part of this Resolution. Dated: August 20, 2008 ------------------ hereby certify that Resolution No. 2008-168 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 20, 2008, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS—None ABSTAIN: COUNCIL MEMBERS— None Exhibit "A" BYLAWS OF THE LODI IMPROVEMENT COMMITTEE ARTICLE I ORGANIZATION SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lcdi Improvement Committee. ARTICLE II PURPOSES SECTION 1, GENERAL PURPOSE The Lodi Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and appearance of Lodi by the coordinated efforts of a broad spectrum of the community. SECTION 2. SPECIFIC GOALSIPURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers and Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of properties throughout Lodi, with the cooperation of residents, property owners, business, and government. C) To act as an advocate for residents in issues dealing with the upgrade, improvement and maintenance of all infrastructure, including streets, alleys, water, sewer and storm drainage systems. D) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by property owners, residents, and businesses. -1- Exhibit "A" E) To coordinate with churches, civic and community groups, and other community based organizations to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts F) To work with business community to encourage a healthy business climate. G) Provide acknowledgement to properties and businesses throughout the City that show marked improvements in service and appearance that contributes to the image and quality of the community. ARTICLE III MEMBERSHIP SECTION 1. GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. �2- ARTICLE IV OFFICERS SECTION 1. EXECUTIVE OFFICERS Exhibit "A" The Executive Officers shall consist of a Chairperson, Vice -Chairperson, and Treasurer. New officers shall be elected by the Board annually at the first meeting in April. SECTION 2. The Chairperson or Vice Chairperson shall serve as spokesperson for the Lodi Improvement Committee and liaison with the Lodi City Council. SECTION 3. Any Executive Officer or Board of Directors member who misses three (3) unexcused meetings within a one year period without the consent of one of the Executive Board Members shall be deemed to have vacated the office ARTICLE V FINANCIAL MATTERS SECTION 1. REVENUES All revenues of the Lodi Improvement Committee shall be administered through a bank account, to be monitored by the City of Iodi and into which all donations, gifts, or other revenues raised by the Lodi Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview and signed by Treasurer and one Executive Officer. -3- Exhibit "A" SECTION 2. AUDITING The fund account for the Lodi Improvement Committee shall be audited as part of the City's regular annual audit and quarterly expenditures reports will be submittedby the Treasurer to the Finance Department of the City of Lodi. ARTICLE VI TERM OF EXISTENCE/DIS SOLUTION SECTION 1, CONTINUOUS OPERATION The Lodi Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. ARTICLE VII BOARD PROCEDURES SECTION 1, PROCEDURES After the transition described in Article 111, Section 2 above is complete, five Board Members shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. MEETING Regular meetings of the Board shall be held once a month, on the second Tuesday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code §54950 et. Seq.), Ce Exhibit "A" SECTION 3. COMMUNICATIONS All external communications to the public or media shall be through or authorized by the Chairperson, or in hisker absence, by the Vice -Chairperson or a designated Board Member. ARTICLE V III AMENDMENTS SECTION 1. These Bylaws shall constitute the empowering documents for the Lodi Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for the purpose, subject to ratification by the Lade City Council. ADOPTED BY CITY COUNCIL VOTE ON ,RATIFIED BY MAJORITY VOTE! OF THE LODI IMPROVEMENT COMMITTEE ON JULY 8,2008 AND AUGUST 12,2008. APPROVED AS TO FORM D. STEPHEN SCHWAB AUER CITY ATTORNEY -5- CHAIRPERSON