HomeMy WebLinkAboutAgenda Report - August 20, 2008 E-15AGENDA ITEM E's
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CITY OF LODI
COUNCIL COMMUNICATION
rM
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Enter into Agreement with the
State of California Department of General Services for the Issuance of a CAL -Card
to the Buyer and Purchasing Technician
MEETING DATE: August 20, 2008
PREPARED BY: Budget Manager
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager
to enter into agreement with the State of California Department of
General Services for the issuance cf a CAL -Card to the Buyer and
Purchasing Technician.
BACKGROUND INFORMATION: The City's purchasing policies and procedures adopted by the City
Council by Resolution 2005-261, allows for the purchase of
materials, supplies, small tools and equipment costing $500 or less
through the use of a CAL -Card procurement card. The CAL -Card is a VISA purchase card that can be
used anywhere VISA credit cards are accepted.
The CAL -Card program has many benefits, including:
• Ability to set spending limits per purchase/per month and to specify types of purchases allowed by
each individual card holder;
• All State of California CAL -Cards are barred from making purchases from a standard list of
prohibited merchant category codes which can be expanded by the City;
Reduces the need to use petty cash or blanket purchase orders for small purchases;
Consolidates invoices from many vendors onto one statement, payable to just one vendor which
reduces the number of checks processed by Accounts Payable;
Allows the CAL -Card administrator to monitor expenditures of all card holders through an online
access program;
Rewards the city with rebates for timely payments; reduces and/or eliminates late and finance
charges currently being incurred by some vendors due to short payment terms.
Staff is recommending the issuance of a CAL -Card procurement card to the Buyer and Purchasing
Technician positions
FISCAL IMPACT: None; the CAL -Card is a no cost program.
APPROVED:
Blg, City Manager
FUNDING AVAILABLE: Not applicable
Budget Manager
Prepared by: Susan Bjark, Management Analyst II
RESOLUTION NO. 2008-166
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGERTO ENTER INTOAGREEMENT WITH
THE STATE OF CALIFORNIA DEPARTMENTOF GENERAL
SERVICES FOR THE ISSUANCE OF A CAL -CARD TO THE
BUYERAND PURCHASING TECHNICIAN
WHEREAS, on December 21, 2005, the Lodi City Council ratified purchasing
policies and procedures that allows for the use of CAL -Card procurement cards for low-
cost expenditures that would be impractical to process through the purchase order
system; and
WHEREAS, CAL -Cards may be used for single purchases of less than $500; and
WHEREAS, staff recommends the issuance of CAL -Card procurement cards to
the Buyer and Purchasing Technician.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to enter into agreement with the State of California
Department of General Services for the issuance of a CAL -Card to the Buyer the
Purchasing Technician
Dated: August 20, 2008
hereby certify that Resolution No. 2008-166 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held August 20, 2008, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
2008-166