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HomeMy WebLinkAboutAgenda Report - August 6, 2008 E-12AGENDA ITEM &17" CITY OF LODI COUNCIL COMMUNICATION 1M AGENDA TITLE: Adopt Resolution Authorizing an Additional Task Order for West Yost & Associates to Implement and Prepare Land Discharge Organic Loading Study Required by the City's Wastewater Discharge Permit and Appropriating Funds ($319,000) MEETING DATE: August 6,2008 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt a resolution authorizing an additional task order for West Yost & Associates to implement and prepare the White Slough Water Pollution Control Facility Land Discharge Organic Loading Study (Study) required by the City's wastewater discharge permit (Permit) issued by the State Central Valley Regional Water Quality Control Board (Board); and appropriating $319,000 in the Wastewater Fund. BACKGROUND INFORMATION: The City's new wastewater discharge permit includes requirements for a number of studies to be conducted and plans or reports to be developed on various aspects of the City's wastewater treatment operations. On December 19, 2007 Council authorized West Yost & Associates to proceed with preparing work plans for various studies required by the Permit. The Study will be performed in conformance with the work plan approved by the Board on June 4,2008. A copy of West Yost & Associates proposal is provided in ExhibitA. The Study is required to evaluate the assimilative capacity of the crops grown on the City's fields to assess the potential impacts associated with the use of irrigation water containing elevated organic loads on the City's land application areas at White Slough Water Pollution Control Facility. The primary source of the wastewater applied to the City's fields is Pacific Coast Producers (PCP) cannery located on Stockton Street. Accordingly, PCP has agreed to reimburse the City for their share of the Study costs. The Permit requires the City to complete the study by April 1, 2009. Therefore, the Study must be performed during this irrigation season as it is the only one prior to the April 1, 2009 deadline. The Permit established a BOD loading limit effective April 1, 2009 that is substantially below the loading rate applied to the fields in the past. The Study results will be used to support the City's application to amend the Permit to allow a higher loading limit prior to the 2009 irrigation season. In the future, there will be added costs associated with monitoring the loading rate on the irrigation fields and monitoring the groundwater quality below the fields. Since PCP is the primary beneficiary of the Study, PCP has committed to reimbursing the City $271,892 as PCP's fair share of the Study. Approximately $19,000 of the Study costs benefit the City through the installation of monitoring equipment to be used in the future and sampling and testing required under the APPROVED: K IW P\W hite Slough\COrganic loading study doc Blrfg, City Manager 0712812008 Adopt Resolution Authorizing an Additional Task Order for West Yost &Associates to Implement and Prepare Land Discharge Organic Loading Study Required by the City's Wastewater Discharge Permit and Appropriating Funds ($319,000) August 6,2008 Page 2 Permit. Staff will bring back to the Council a reimbursement agreement between PCP and the City of Lodi outlining the terms and conditions of the reimbursement. FISCAL IMPACT: The estimated cost for this work is $290,840. Staff suggests a contingency amount of approximately 10% to account for unforeseen issues, for a total of $319,000. The Study is required in the City's Permit and non-performance would subject the City to fines. FUNDING AVAILABLE: Requested Appropriation: $319,000 from Wastewater Operating (170) _J( vans, Budget Manager lr� J14 k,3.d i. . � � F. Wallv SaOldelin Public Works Director Prepared by Charles Swimley, Water Sewices Manager FW SICS/cs Attachment cc: Charles E. Swimiey, Jr.. Water Services Manager Del Kerlin, Wastewater Treatment Superintendent Kathryn Gies, West Yost & Associates Mona Schulman. Pacific Coast Producers K:IWPSWhite Slough\COrganic loading siudy.doc 07/28/2008 WE ST Y O S T k&.Ado A 5 S 0 C IATE5 -1—dmf, . •e,; . rr. July 18, 2008 Mr. Charles Swimley Water Services Manager City of Lodi Municipal Service Center 1331 South Ham Lane Lodi CA 95242-3995 SUBJECT: Revised Proposal for Engineering Services --Land Discharge Organic Loading Study Dear Mr. Swimley: West Yost Associates (WYA) appreciates the opportunity to present to you this proposal for engineering services during the implementation phase of the Industrial Wastewater Organic Loading.Study at the City of Lodi White Slough Water Pollution Control Facility (WPCF). The scope of work presented in this proposal includes the implementation of the Organic Loading Study Work Plan (dated April 2008) and correspondence with the Regional Water Control Board (RWQCB) after the draft and final technical reports have been prepared. We have amended the Labor and Cost Estimates based on discussions during meetings on July 14, 2008 and July 17, 2008. The Fee Estimate in Table 1 reflects the changes we discussed. OVERVIEW The following overview and understanding is based on the Work Plan prepared for this study and Consultant's discussions with the City of Lodi (City) staff: During the course of the upcoming PCP cannery season, the City will be conducting an organic loading study to determine the appropriate maximum BOD loading rate for land application of industrial process wastewaters at this facility. The details of the study are described in the City of Lodi White Slough Water Pollution Control Facility — Organic Loading Study Work Pian, April 200.8. The tasks outlined in this scope of work include activities necessary to implement the study as described in the Work Plan. WYA will provide labor and equipment (including subconsultants and an Engineering Aide) necessary to conduct the study activities contained in this scope of work. The Engineering Aide will perform activities at the WPCF (plant site and irrigation fields) on an average of ld to 24 hours per week according to the tasks described in the Work Plan and herein. 2020 Research Park Drive, Suite 1DO Davis. California 9561S Phone 530 756 -SM Tax 5307%-5M www.westyosl.cem Mr. Charles Swimley July 18, 2008 Page 2 CITY PARTICIPATION City staff will provide: • Pumps, irrigation siphons, and infrastructure to flood irrigate two designated fields for the study (test field and control field). • Pump curve data for irrigation pump • Site surveying (to verify elevations of existing infrastructure) • Outside Laboratory analysis of wastewaters and percolate collected (for testing parameters outside current WPCF lab capacity) • Soil column test benches and procurement of soil columns from Test and Observation Fields SCOPE OF WORK Consultant shall prepare all work products using MS WORD, EXCEL, or AutoCAD format. Prepare drawings using City CARD standards. Consultant shall complete work in accordance with the following general tasks: Task 1. Project Management Task 2. Field Equipment Installation and Removal Task 3. Field Loading and Monitoring Task 4. Odor Study Task 5. Rain Percolate Collection in Field Lysimeters Task 6. Soil Column Construction and Inspection Task 7. Soil Column Loading and Monitoring Task 8. Rainfall Simulation on Soil Columns Task 9. Outside Laboratory Coordination Task 10. Soil Column Destruction and Analysis Task 11. Draft and Final Technical Report Task 12. RWQCB Coordination Consultant shall perform the following tasks according to the detailed descriptions provided herein: Task 1. Project Management WYA will prepare monthly invoices and progress reports, coordinate work with consultant team members and City staff, conduct progress meetings with the City's project manager as needed- Conduct eededConduct up to four (4) meetings with City personnel during the course of the study (including kickoff meeting). This task includes labor associated with the following items: • Kickoff meeting (1) • Project meetings during study (3) West Yost Associates mktgklients\ciry of Jodi\Ip Mr. Charles Swimley July 18, 2008 Page 3 • Monthly project status reports • Billing invoices and descriptions (for WYA and subconsultants) • Coordination and correspondence with Pacific Coast Producers Deliverables: Meeting agenda & minutes, monthly invoices, and progress reports. Task 2. Field Equipment Installation and Removal The irrigation, sampling, and monitoring activities described in the Work Plan will require additional equipment and devices to be installed in the Test, Control, and Observation Fields. WYA will coordinate with suppliers for procurement (purchase or rental) of equipment for this portion of the study. We will provide installation support at the start of the study (according to the sampling station descriptions in the Work Plan). At the end of the study (following collection of percolate after significant rain events), we will remove the equipment and devices from the 3 fields. There will be three sample stations in each field (3 fields), for a total of 9 sample stations. This task includes labor associated with procurement, installation, and removal of the following items: • Staking off monitoring stations (and signage) in all 3 fields • Procurement (rental) of sampling and monitoring devices • Suction Lysimeters (2 per station, for a total of 18 devices) • Tensiometers (4 per field, for a total of 12 devices) • Inspection of irrigation system infrastructure and check dams • Removal of sampling and monitoring devices (at end of study) Note: Material costs for devices, signage, and incidental equipment are covered in a subsequent line item for Equipment. Therefore, equipment & materials costs are not included in this task. Task 3. Field Loading and Monitoring WYA will provide staff to perform the irrigation and monitoring activities at the Test and Control Fields, as described in the Work Plan. We will also perform the monitoring activities (as described) at the Observation Field. This task includes labor associated with the following items: • Meeting with Irrigation Staff • Irrigation of Test Field and Control Field (including pumping & blending) • Tensiometer data monitoring & recording (in all 3 fields) • Lysimeter percolate collection & handling (in all 3 fields) • Process wastewater sample collection & handling West Yost Associates mktg\chents\vty of lodt\Ip Mr. Charles Swimley July 18, 2008 Page 4 Task 4. Odor Study WYA will contract with an odor consultant for testing and monitoring activities in the Test and Control Fields, as described in the Work Plan. We will provide oversight for the sub -consultant's activities, and manage the subcontract with the odor consultant. This task includes labor and expenses associated with the following items: • Coordination with odor subconsultants • Site visits during odor monitoring events • Sub -consultant labor, laboratory, and travel costs • Odor monitoring report (odor consultant) Task 5. Rain Percolate Collection in Field Lysimeters Additional percolate sample collection in the Test, Control, and Observation Fields following a significant rain event is described in the Work Plan. We will provide staff to perform the monitoring activities in all 3 fields following a significant rain event (after the canning season and loading study). We expect the activities described in this task will be performed during the month of January, 2009. This task includes labor associated with the following items: • Tensiometer data monitoring & handling (in all 3 fields) • Lysimeter percolate collection & handling (in all 3 fields) • Rainfall data gathering, recording, and calculations Task 6. Soil Column Construction and Inspection WYA (and subconsultants) will verify the field locations for collection of soil columns and inspect the site for noteworthy items. Initial soil samples will be collected at the sites for baseline testing prior to organic loading. We will inspect the soil column test benches and verify operation of the dosing containers, percolate collection system, and related appurtenances. Soil columns and percolate collection containers must be protected from wind and sprinklers for potential damage or contamination of test results. We will begin initial moisture conditioning once the soil columns have been collected from the field (by City staff). Moisture conditioning is necessary to maintain forage crop health and adequate soil moisture content prior to commencement of the BOD loading activities. This task includes labor associated with the following items: • Soil collection & inspection (pre -loading) in Test Field and Observation Field • Procurement and installation of dosing containers, percolate collection bottles, hoses, and appurtenances • Weekly dosing with WPCF tertiary effluent West Yost Associates mktgklients% ity of IodiUp Mr. Charles Swimley July 18, 2008 Page 5 • Percolate collection and recording • Forage crop management (trimming, transplanting, and documentation of alfalfa grass health & appearance in individual soil columns) • Observation & documentation Note: Material costs for dosing containers, collection bottles, piping, hoses, and appurtenances are covered in a subsequent line item for Equipment. Therefore, equipment & materials costs are not included in this task. Task 7. Soil Column Loading and Monitoring WYA will provide staff to perform the loading and monitoring activities associated with the Soil Column Test Benches, as described in the Work Plan. This task includes labor associated with the following items: • Procure industrial process wastewater • Obtain grab sample of P W W for lab testing • Perform COD testing • Rainfall & Evapotranspiration data collection • PW W batch mixing and dosing • Daily percolate collection, recording, and management • Forage crop management • Observation and documentation This task provides approximately 3 -days per week (average) percolate collection and handling by West Yost staff. Additional (daily) percolate collection may be necessary. The labor estimate associated with this task assumes City staff will perform percolate collection activities on the test benches approximately 3 -days per week. Task 8. Rainfall Simulation on Soil Columns We will simulate rainfall on the soil columns after a period of rest (following the canning season) as described in the Work Plan. The soil columns will be dosed with de -ionized water at higher -than evapotranspirative/agronomic rates, which will provide additional percolate collection for testing. This task includes labor associated with the following items: • Forage crop management • Dosing with de -ionized water for rainfall simulation • Percolate collection, recording, and management • Observation and documentation West Yost Associates mkigklientskity of IodNp Mr. Charles Swimley July 18, 2008 Page 6 Task 9. Outside Laboratory Coordination Some of the chemical analysis/testing will be conducted by City staff at the White Slough WPCF lab. However, additional testing beyond the treatment plant lab's capabilities is necessary to complete this study as described. WYA will contract with outside laboratories for specialty testing of percolate, soil, and forage crop tissue analysis. To obtain the desired test data during the course of this study, we must collect frequent samples from the test bench and field activities for analysis. Each soil column percolate, suction lysimeter percolate, and grab sample from industrial and treated source will be tested individually for a variety of chemical constituents. We anticipate the total number of (water) samples to be collected and analyzed over the course of the study will be 747 based on the following breakdown: • 13 grab samples — Raw Cannery Process Wastewater (directly from cannery for test bench loading) • 6 grab samples — Raw Industrial Process Wastewater (from industrial collection system for Test Field loading) • 13 grab samples — Treated Municipal Effluent (for test bench loading) • 7 grab samples — Blended Irrigation Water (from irrigation ditch for Control Field loading) • 24 grab samples —Tail Water (from tail water collection ditch at end of Test & Control Fields) • 576 batch samples — Soil Column Percolate (weekly batch collected during cycle loading) • 108 batch samples — Field Pore Water (collected from suction lysimeters during cycle loading) Each water sample will be individually recorded and split into approximately eight different sub -samples for laboratory analysis, based on the desired testing regimen (standard minerals, metals, nutrients, organic carbon, etc.). This study will also require managing and testing approximately 270 soil samples and approximately 50 plant tissue analyses during the course of the work. This task includes labor associated with handling (splitting samples into designated preservative bottles, including chain of custody paperwork) and managing laboratory analysis of the following items: • Percolate samples from field loading • Percolate samples from fields during rainfall event • Soil column percolate samples from loading period • Soil column percolate samples from rainfall simulation period • Process wastewater grab samples • Plant tissue samples West YOM Associates mktg\clientcs\city of lodAlp Mr. Charles Swimley July 18, 2008 Page 7 • Soil samples from fields • Soils samples from soil columns Outside Lab Costs There will be a variety of outside laboratory tests required during the course of this study. A portion of the laboratory work can be performed by treatment plan staff at the WPCF laboratory. However, soil samples and additional waste constituent testing in percolate must be tested at an outside lab. This task includes a ballpark estimate of laboratory costs associated with the following items: • Process wastewater additional constituents • Percolate additional constituents • Soil sample testing • Plant tissue analysis Note that odor study lab testing is included in the sub -consultant's work under that task Deliverables: Laboratory test results Task 10. Soil Column Destruction and Analysis Following the organic loading and rainfall simulation tasks scheduled for the soil column test bench, we will dis-assemble the soil columns and document the (possible) changes in soil condition. Soil samples will be collected from each soil column, and analyzed according to the testing procedures in the Work Plan. We will also collect soil samples from the Test, Control, and Observation Fields for comparison with the bench scale test results. This task includes labor associated with the following items: • Soil inspection in Test Field and Control Field after organic loading period • Dis-assembly and inspection of soil columns after rainfall simulation test • Report of findings (soil scientist) Task 11. Draft and Final Technical Report WYA will prepare a draft and final technical report detailing the data and findings of the Organic Loading Study. We will review data collected during the course of the study including reports prepared by subconsultants, and include the information in the technical report. The technical report will include recommendations for ultimate (average and single day) organic BOD loading limits appropriatefor the City's disposal/reuse acreage, based on the study purpose stated in the Work Plan. West Yom Asmomes mktgUientAcity of lodiVp Mr. Charles Swimley July 18,2008 Page 8 This task includes labor associated with the following items: • Assimilate data/records from various activities • Assimilate laboratory test results (all tests) • Review reports from odor consultant and soil scientist • Prepare draft technical report of findings • Meeting with City staff to discuss draft technical report • Prepare final technical report Deliverables: Draft Technical Report, Meeting minutes, Final Technical Report Task 13. RWQCB Coordination We will submit the draft technical report and appropriate study data and test results to the Central Valley RWQCB for their review and comment. This task includes labor associated with the following items: • Workplan comments and meetings with RWQCB staff • Draft technical report submittal to RWQCB • Correspondence to address comments on draft report • Final technical report submittal & comments Deliverables: Meetings and correspondence with RWQCB Equipment Costs A variety of testing, sampling, and ancillary equipment will be necessary to complete the activities described in the Work Plan for this study. WYA will coordinate with vendors and suppliers for the purchase and/or rental of equipment necessary to complete this study, on behalf of the City. This item includes a ballpark estimate of reimbursable material costs associated with the following items: • Tensiometers (12) • Suction Lysimeters (I8) • Field percolate collection bottles • Suction Lysimeter vacuum pumps (2) • Soil collection containers • PW W collection containers • Percolate collection bottles for test benches West Yost Associates mktgklients%city of Iod1lp Mr. Charles Swimley July 18,2008 Page 9 • Percolate storage bottles for refrigerated batches • Irrigation pipe rental (800 If @ 8" diameter) for transferring Industrial Process Wastewater to head -ditch at Test Field • Flow meter (8") rental for irrigation pipe • Miscellaneous parts to complete test benches • Miscellaneous parts for lysimeter stations It is assumed that the soil column test benches and soil columns will be constructed by City staff. Pumps for transferring process wastewater (for collection or irrigation) will be provided by the City. NOT IN SCOPE The following items are not included in the scope of this proposal: • Disposal field irrigation (except Test and Control Fields as described herein) • Forage crop management in disposal fields • Flow monitoring in disposal fields (except Test and Control Fields as described herein) • Waste Discharge Requirements (WDR) update negotiation/correspondence with RWQCB • Public notification of study activities • Obtain permits (if required) for study activities PROJECT BUDGET The total fee for the scope of work described above is estimated to be $290,840.00 including equipment purchases and rentals. A summary of the project costs by task is shown in Table 1, and a detailed breakdown is attached. WYA will perform all work on an hourly basis at standard company charge rates, and will not exceed the estimated cost without written authorization. If additional budget is required to complete work identified herein, WYA will request City authorization prior to exceeding the budget. West Yost Associates rnkt&lientslcity oflodiMp Mr. Charles Swimley July 18, 2008 Page 10 Table 1. Fee Estimate for Proposed Scope of Services SCHEDULE Preliminary work for the implementation of this study has already begun in preparation for the upcoming PCP canning season. A detailed schedule showing all of the proposed activities and milestones is included on page 46 of the Work Plan. We expect the bulk of the study activities to be completed by the end of October. Additional percolate monitoring in the irrigation/disposal fields, and completion of the Technical Report are expected by March of 2009. West Yost Associates rnktg\clients\city oftodi\Ip Odor Total WYA Subconsultants Laboratory Budget, Budget, Budget (CES), Mitchell Johns, Costs, Task dollazs dollazs dollars dollars dollars Task 1. Project Management 20,200 20,200 Task 2. Field Equipment 15,345 15,345 Installation and Removal Task 3. Field Loading and 16,400 16,400 Monitoring Task 4. Odor Study 29,150 3,900 25,250 - - Task 5. Rain Percolate 3,400 3,400 Collection in Field Lysimeters Task 6: Soil Column 12,800 10,600 - 2,200 - Construction and Inspection Task 7: Soil Column Loading 32,350 30,150 - 2,200 and Monitoring Task 8: Rainfall Simulation on 6,300 6,300 Soil Columns Task 9: Laboratory 81,050 19,050 - - 62,000 Coordination Task 10: Soil Column 8,200 6,000 - 2,200 - Destruction and Analysis Task 11: Draft and Final 48,300 48,300 Technical Report Task 12: RWQCB 4,200 4,200 Coordination Equipment Costs 13,145 Total 290,840 183,845 25,250 6,600 62,000 SCHEDULE Preliminary work for the implementation of this study has already begun in preparation for the upcoming PCP canning season. A detailed schedule showing all of the proposed activities and milestones is included on page 46 of the Work Plan. We expect the bulk of the study activities to be completed by the end of October. Additional percolate monitoring in the irrigation/disposal fields, and completion of the Technical Report are expected by March of 2009. West Yost Associates rnktg\clients\city oftodi\Ip Mr. Charles Swimley July 18, 2008 Page 1 I Please note that it may be necessary to extend the study through next summer's canning season (as specified in the City's NPDES permit). We have structured this Land Discharge Organic Loading Study (Work Plan and Implementation Scope) with the goal of completion in a single season instead of two. WYA appreciates the opportunity to provide additional engineering services to the City. Please contact me if you have any questions or need additional information. Sincerely, WEST YOST ASSOCIATES Matthew J. Wheeler Principal Engineer attachment cc: Del Kerlin, City of Lodi West Yost Amociaza mkt&1ien1skity of loditlp WEST r o s T WEST YOST ASSOCIATES, INC. k&Ado 2008 Billing Rate Schedule ASSOCIATES (Effective January 5, 2008 through December 31, 2008)* consuiring Engineers Position Labor Charges (dollars per hr) Principal/Vice President 200 Engineering Manager 191 Principal Engineer/Scientist 174 Senior Engineer/Scientist 157 Associate Engineer/Scientist 140 GIS Analyst 140 Engineer II/Scientist II 124 Engineer I/Scientist I 107 Construction Manager 111 151 Construction Manager II 140 Construction Manager 1 129 Resident Inspector I1I 117 Resident Inspector Il 109 Resident Inspector I 95 Sr. Designer/Sr. CAD Operator 101 Designer/CAD Operator 89 Technical Specialist Il 87 Technical Specialist 1 76 Engineering Aide 63 Administrative IV 89 Administrative 111 79 Administrative II 67 Administrative 1 56 Outside Services such as vendor reproductions, prints, shipping, and major WYA reproduction efforts, as well as Engineering Supplies, Travel, etc. will be billed at actual cost plus 15%. Direct Costs including general computers, system charges, telephone, fax, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses will be billed at 5% of WYA labor charges. Mileage will be billed at the current Federal Rate. Subconsultants will be billed at actual cost plus 10%. Computers are billed at $25 per hour for specialty models and AutoCAD. A Finance Charge of 1.5 percent per month (an Annual Rate of 18 percent) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. Billing rates apply to all computers and equipment, whether owned or rented by WYA, and to all employment categories including regular full-time, part-time, limited term and contract personnel as defined in WYA's Employee Handbook. *This schedule will be updated annually CA WEST YOST ,goft�WEST YOST ASSOCIATES, INC. .am 2008 Billing Rate Schedule A 5 5 Q C I A T E 5 (Cont'd.) Consulting Engineers (Effective January 5, 2008 through December 31, 2008)* SURVEYING AND EQUIPMENT CHARGES Position Labor Charges (dollars per hr) GPS, 3 -Person 308 GPS, 2 -Person 263 GPS, 1 -Person 207 Survey Crew, 2 -Person 224 Survey Crew, 1 -Person 168 EQUIPMENT CHARGES Equipment Billing Rate (dollars per day) Billing Rate (dollars per week) DO Meter 16 75 pH Meter 5 23 Automatic Sampler 120 639 Transducer/Data Logger 38 184 Hydrant Pressure Gage 11 46 Hydrant Pressure Recorder (HPR) 184 Hydrant Wrench 5 29 Pitot Diffuser 27 120 Well Sounder 27 120 Ultrasonic Flow Meter — 242 Vehicle 80 400 Velocity Meter 11 59 Water Quality Multimeter 163 865 Thickness Gage — 64 *This schedule will be updated annually RESOLUTION NO. 2008-151 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING AN ADDITIONAL TASK ORDER FOR WEST YOST &ASSOCIATES TO IMPLEMENTAND PREPARE THE LAND DISCHARGE ORGANIC LOADING STUDY REQUIRED BY THE CITY'S WASTEWATER DISCHARGE PERMIT AND FURTHER APPROPRIATING FUNDS WHEREAS, the City's new wastewater discharge permit includes requirements for a number of studies to be conducted and plans or reports to be developed on various aspects of the City's wastewater treatment operations; and WHEREAS, on December 19,2007, Council authorized West Yost & Associates to proceed with preparing work plans for various studies required by the Permit; and WHEREAS, the Organic Loading Study will follow the Organic Loading Study work plan that was approved by the State Central Valley Regional Water Quality Control Board on June 4, 2008, for the City's land application areas; and WHEREAS, the Study is required to evaluate the need for a maximum daily Biological Oxygen Demand (BOD) loading limit and the potential impacts associated with the use of irrigation water containing elevated organic loads to the City's land application areas at the White Slough Water Pollution Control Facility; and WHEREAS, the primary source of organic loading is the food processing wastewater discharge from the Pacific Coast Producers (PCP) cannery, and PCP has committed to reimbursing the City $271,892 for the portion of the Study costs directly related to its discharge; and WHEREAS, the Permit requires the City to complete the study by April 1, 2009 and non-performancewould subject the City to significant fines; and WHEREAS, staff will bring back to the Council a reimbursement agreement between PCP and the City of Lodi outlining the terms and conditions of the reimbursement. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize an additional task order for West Yost & Associates to implement and prepare the White Slough Water Pollution Control Facility Land Discharge Organic Loading Study required by the City's Wastewater Discharge Permit; and BE IT FURTHER RESOLVED that funds in the amount of $319,000 be appropriated from the Wastewater Operating Fund to cover the $290,840 cost of the Study and provide a 10% contingency. Dated: August 6, 2008 hereby certify that Resolution No. 2008-151 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 6, 2008, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS—None ABSTAIN: COUNCIL MEMBERS— None 4 �_ RAND[JOHL City Clerk 2008-151 CITY COUNCIL JOANNE L. MOUNCE. Mayor LARRY 0. HANSEN, Mayor Pro Tempore SUSAN HITCHCOCK BOBJOHNSON PHIL KATZAKIAN CITY OF LODI PUBLIC WORKS DEPARTMENT Kathryn Gies West Yost &Associates 131 A Stony Circle, Ste. 100 Santa Rosa, CA 95401 CITY HALL, 221 WEST P)NE STREET P.O. BOX 3006 LODI. CALIFORNIA 95241-1910 (209) 333-6706 FAX (209) 333-6710 EMAILI.gOV htp:\www. odi.gov August 1,2008 Mona Schulman Pacific Coast Producers P.O. Box 1600 Lodi, CA 95241-1600 BLAIR KING City Manager RANDI JOHL City Clerk 0. STEVEN SCHWABAUER City Attorney F. WALLY SANDELIN Public Works Director SUBJECT: Adopt Resolution Authorizing an Additional Task Order for West Yost & Associates to Implement and Prepare Land Discharge Organic Loading Study Required by the City's Wastewater Discharge Permit and Appropriating Funds ($319,000) Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, August 6, 2008. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (availableat the Carnegie Forum immediately priorto the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Randi Johl, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Charlie Swimley, Water Services Manager, at (209) 333-6740. n F. Wally Sandelin r Public Works Director FWS/pmf Enclosure cc: City Clerk NCORGANIC LOADINGSTUDY.DOC