HomeMy WebLinkAboutAgenda Report - August 6, 2008 E-08AGENDA ITEM E03
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Purchase of 2008 Ford F550 and Utility Bed
Using State Contract No. 1-08-23-20 for Replacement of Vehicle No. 04-070
($53,850)
MEETING DATE: August 6,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving purchase of a 2008 Ford F550 and
utility bed from Downtown Ford Sales, of Sacramento, in the
amount of $53,849.50, for the replacement of Vehicle No. 04-070,
using State Contract No. 1-08-23-20.
BACKGROUND INFORMATION: The Water Services Division is in need of a replacement for
Vehicle No. 04-070, a 1985 International diesel truck with utility
boxwhich has exceeded its useful life. Failureto complywith
California Air Resources Board (CARB) diesel emissions rules,
which require the replacementor retrofit of certain diesel vehicles with an approved diesel emissions
reduction device, may subject the City to significant fines. Considering vehicle age and maintenance
history, it is not cost effective to retrofit this vehicle. Therefore, replacementwith a gasoline vehicle is
recommended.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by City Manager and
City Council, to use contracts that have been awarded by other California public agencies, provided
that their award was in compliance with their formally -adopted bidding or negotiation procedures. Staff
recommends purchase of the 2008 Ford F550 and utility bed from Downtown Ford Sales, of
Sacramento, using State Contract No. 1-08-23-20. The City has used this contract process to
purchase vehicles in the past with excellent pricing, quicker delivery schedule, and reduced expenditure
of staff time. Alternatively, specifications and a formal bidding process could be used to purchase this
single vehicle, but it will take longer for delivery and, from staff experience, will likely cost more.
FISCAL IMPACT: Replacement of Vehicle No. 04-070 will save repair costs and prevent the
City from being liable for fines for operating a vehicle which is no longer in
compliance with State regulations.
FUNDING AVAILABLE: This $53,849.50 purchase is budgeted in the 2008109 operating budget
as an eve plit between the Water (1811201) and Wastewater
(1711 Z4/Af,*le Replacement accounts.
vtins, Budget Manager
F. Wally ndelin
Public Works Director
Prepared by Charlie Swimley, Water Services Manager
FW S/CES/pmf
cc: Dennis Callahan, Fleet and Facilities Manager
APPROVED: %
Blai g, City Manager
KNPICOUNCIL\081Ford F550 Purchase Am 7/29/2008
RESOLUTION NO. 2008-147
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF 2008 FORD F550
AND UTILITY BED THROUGH THE STATE OF
CALIFORNIA CONTRACT
WHEREAS, the Water Services Division is in need of a replacement for Vehicle
No. 04-070, a 1985 International truck with utility box, which has exceeded its useful life.
Failure to comply with California Air Resources Board (CARB) diesel emissions rules,
which require the replacement or retrofit of certain diesel vehicles with an approved
diesel emissions reduction device, may subject the City to significant fines; and
WHEREAS, considering vehicle age and maintenance history, it is not cost
effective to retrofit this vehicle, and replacement with a gasoline vehicle is
recommended; and
WHEREAS, per Lodi Municipal Code §3.20.045, "State and Local Agency
Contracts," the bidding process may be waived when it is advantageousfor the City, with
appropriate approval by City Manager and City Council, to use contracts that have been
awarded by other California public agencies, provided that their award was in
compliance with their formally -adopted bidding or negotiation procedures; and
WHEREAS, staff recommends purchase of a 2008 Ford F550 and utility bed
from Downtown Ford Sales, of Sacramento, California, using State Contract No. 1-08-
23-20.
NOW THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the purchase of a 2008 Ford F550 and utility bed from Downtown Ford Sales, of
Sacramento, California, in the amount cf $53,849.50 through State of California Contract
No. 1-08-23-20.
Dated: August 6, 2008
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hereby certify that Resolution No. 2008-147 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held August 6, 2008, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian,
and Mayor Mounce
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
NDI JOHL
City Clerk
2008-147