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HomeMy WebLinkAboutAgenda Report - August 6, 2008 E-0545 AGENDA ITEM & CITY OF LODI COUNCIL COMMUNICATION rr AGENDA TITLE: Adopt Resolution Awarding Contracts for Heating, Ventilation, and Air Conditioning (HVAC) Equipmentfor Lodi Public Library to Intech Mechanical, Inc., of Roseville ($181,154) and to Joseph H. Schauf Company, of Campbell ($71,157) MEETING DATE: August 6,2008 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt a resolution awarding the contracts for the Heating, Ventilation, and Air Conditioning (HVAC) Equipmentfor Lodi Public Libraryto Intech Mechanical, Inc., of Roseville, in the amount of $181,154 and to Joseph H. Schauf Company, of Campbell, in the amount of $71,157. BACKGROUND INFORMATION: This project consists of providing the new 120 -ton chiller, cooling tower, tower filter, boiler, and plate and frame heat exchanger that will be needed to replacethe Library's aged HVAC system. This equipmentwas bid separatelyfrom the installation contract in order to meet the City's schedule for fall installation, to accommodatethe eight to ten week lead time necessary to procure the equipment, and to save an estimated 15-20% mark-up that would be added to the purchase price if the equipment was provided by the installation contractor. The bids were structured so as to give the City flexibility to award contracts based on price and delivery by separate equipment components. The total HVAC project cost is estimated to be $650,000. This amount includes design engineering, construction management fees, equipment purchases, installation of the energy management controls system, contingencies and hazardous materials testing. A separate installation contract will follow the purchase of the equipment. Specifications for this projectwere approved on June 18, 2008. The City received the following three bids for this project on July 23, 2008. A copy of the bid tabulation is attached. Bidder Engineer's Estimate Location Bid $177,630 Intech Mechanical (items 1, 2, & 7) Roseville $181,154 Schauf Company (items 3 & alt, 4, 5, & 6) Campbell $ 71,157 Champion (items 1 thru 7) Modesto $264,705 FISCAL IMPACT: Replacing the HVAC system will save operational costs currently associated with the outdated, failing HVAC equipment. Having the APPROVED KIWPIPROJECTSIMISCILISRARYVHVACtiEquipment\CAward doc �� Blair Kinnager 712512008 Adopt Resolution Awarding Contracts for Heating, Ventilation, and Air Conditioning (HVAC) Equipment for Lodi Public Libraryto Intech Mechanical, Inc., of Roseville ($181,154) and to Joseph H. Schauf Company, of Campbell ($71,157) August 6,2008 Page 2 equipment as "Owner Supplied" in the HVAC Installation contract will save the City of Lodi the typical contractor mark-up. FUNDING AVAILABLE: The money for this project will be coming from the Library HVAC Capital Account (211813) and the Public Benefits Fund (164605). applying the same formula of $.15 per Kwh saved as calculated for major commercial accounts that receive Public Benefits funds, with a $20,000 maximum. Budget Manager 4&a J2.#A14V,(1_ F. Wally Satidelin Public Works Director Prepared by DennisJ. Callahan, Fleet and Facilities Manager FWSIDJCIpmf Attachment cc: D. Stephen Schwabauer, City Attorney Purchasing Officer Nancy Martinez. LibraryServic;es Manager George Morrow, Electric Utility Directory Rob Lechner, Customer Services and Programs Manager Wes Fujitani, Senior Civil Engineer Intech Mechanical Schauf Company Fred Rolfes, Rolfes Engineering. Inc. CITY OF LODI Public Works Department Tabulation of bids received July 23, 2008 PROJECT: LODI PUBLIC LIBRARY HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) EQUIPMENT Engineer's Estimate Intech Mech Champion Schauf Co. Roseville Modesto Campbell Item Description Qty Unit Price Price Price Price 1 Furnish and Deliver Chiller 1 LS $120,000.00 $148,566.00 ($139,455.00) No Bid Delivery Time 12 Weeks 12-14 Weeks 2 Assemble Chiller 1 LS $3,000.00 N/A Included No Bid 3 Cooling Tower 1 LS $14,000.00 N/A ($18,200.00) $22,358.00 Add Cold Water Basin 1 LS N/A $13,247.00 $11,724.00 Delivery Time 7 weeks 6-8 Weeks 4 Liquid -Solids Separation System 1 LS $3,500.00 N/A ($5,200.00) $7,752.00 Delivery Time 7 weeks 6-8 Weeks 5 Non -Chemical Cooling Tower Water Treatment 1 LS $10,000.00 N/A ($15,100.00) $18,875.00 Delivery Time 7 weeks 6-8 Weeks 6 Plate and Frame Heat Exchanger 1 LS $7,500.00 N/A (9,300.00) 12,359.00 Delivery Time 7 weeks 6-8 Weeks 7 Boiler 1 LS $19,630.00 $32,588.00 ($26,753.00) No Bid Delivery Time 8-9 Weeks 9-10 Weeks Package Price All Quoted Items $ 177,630.00 181,154.00 $ 264,705.00 $ 71,157.00 Package Price All Quoted Items- No Cold Water Basin $ 251,458.00 $ 59,433.00 Items 1, 2 and Item 7 $181,154.00 $ 186,205.00 Items 3 (with cold water basin), 4, 5, and 6 $ 98,497.00 $ 71,157.00 LODI PUBLIC LIBRARY HEATING, VENTILATION AND AIR CONDITIONING (HVAC) EQUIPMENT CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and JOSEPH H. SCHAUF COMPANY, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 2002 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, CONTRACT-SCHAUFDOC 1 07/24/2008 and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: The work consists of furnishing, delivering and assembling a new 120 -ton chiller, cooling tower, liquid -solids separation system, boiler, plate and frame heat exchanger to the Lodi Public Library, and other incidental and related work, all as shown on the specifications for the above project. NOTE: Removal of existing equipment and installation of new equipment is NOT included but will be included as part of a separate contract. CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 3. Cooling Tower LS 1 $ 22,358.00 $22,358.00 Stainless Steel Cold Water Basin LS 1 $ 11,724.00 $11,724.00 DeliveryTime: 6-8 Weeks 4. Liquid -Solids Separation System LS 1 $ 7,752.00 $ 7,752.00 DeliveryTime: 6-8 Weeks 5. Non -Chemical Cooling Tower Water Treatment LS 1 $ 18,875.00 $18,875.00 DeliveryTime: 6-8 Weeks 6. Plate and Frame Heat Exchanger LS 1 $ 12,359.00 $12,359.00 DeliveryTime: 6-8 Weeks TOTAL $71,157.00" *Purchase all four items under a single purchase contract for the reduced price of $71,157. ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. Contract_Schauf.DOC 2 07/24/08 ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - THE CONTRACTOR AGREES TO COMMENCE WORK ON THE DATE STIPULATED IN THE NOTICE TO PROCEED, AFTER BOTH PARTIES HAVE SIGNED THE CONTRACT, AND TO COMPLETE THE WORK WITHIN 60 WORKING DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI By: Title (CORPORATE SEAL) By: Blair King City Manager Date: Attest: City Clerk Approved As To Form D. Stephen Schwabauer City Attorney Contract_Schauf.DOC 3 07124108 LODI PUBLIC LIBRARY HEATING, VENTILATION AND AIR CONDITIONING (HVAC) EQUIPMENT CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California. herein referred to as the "City," and INTECH MECHANICAL, INC., herein referred to as the "contractor:' WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 2002 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, CONTRACT-INTECH.DOC I 07/24/2008 and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor, ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: The work consists of furnishing, delivering and assembling a new 120 -ton chiller, cooling tower, liquid -solids separation system, boiler, plate and frame heat exchanger to the Lodi Public Library, and other incidental and related work, all as shown on the specifications for the above project. NOTE: Removal of existing equipment and installation of new equipment is NOT included but will be included as part of a separate contract. CONTRACT ITEMS ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1. Furnish and Deliver Chiller LS 1 $148,566.00 $ 148,566.00 DeliveryTime: 12 Weeks 2. Assemble Chiller LS 1 $ 0.00 $ 0.00 7. Boiler LS 1 $ 32,588.00 $ 32,588.00 Delivery Time: 8-9 Weeks TOTAL $ 181,154.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. Contract_Intech.DOC 2 07/24/08 ARTICLE VIII - THE CONTRACTOR AGREES TO COMMENCE WORK ON THE DATE STIPULATED IN THE NOTICE TO PROCEED, AFTER BOTH PARTIES HAVE SIGNED THE CONTRACT, AND TO COMPLETE THE WORK WITHIN 60 WORKING DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI By: Title (CORPORATE SEAL) By: Blair King City Manager Attest: City Clerk Approved As To Form D. Stephen Schwabauer City Attorney Contract—In tech. DOC 3 07124108 RESOLUTION NO. 2008-146 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING CONTRACTS FOR HEATING, VENTILATION, AND AIR CONDITIONING EQUIPMENT FOR LODI PUBLIC LIBRARY WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on July 23, 2008, at 11:00 a.m. for the heating, ventilation, and air conditioning (HVAC) equipment for the Lodi Public Library, described in the specifications therefore approved by the City Council on June 18, 2008; and WHEREAS, said bid has been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Location Bid Intech Mechanical (items 1, 2, & 7) Roseville $181,154 Schauf Company (items 3 & alt, 4, 5, & 6) Campbell $ 71,157 Champion (items 1 thru 7) Modesto $264,705 WHEREAS, the bids were structured so as to give the City flexibility to award contracts based on price and delivery by separate equipment components; and WHEREAS, staff recommends awarding the contract for the HVAC equipment for the Lodi Public Library to the low bidders, Intech Mechanical, Inc., of Roseville, California, for Bid Item Nos. I, 2, and 7 and to Joseph H. Schauf Company, of Campbell, California, for Bid Item Nos. 3 and alternative, 4, 5, and 6. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the HVAC equipment for the Lodi Public Library to the low bidders, Intech Mechanical, Inc., of Roseville, California, for Bid Item Nos. 1, 2, and 7 in the amount of $181,154 and to Joseph H. Schauf Company, of Campbell, California, for Bid Item Nos. 3 and alternative, 4, 5, and 6 in the amount of $71,157. Dated: August 6, 2008 hereby certify that Resolution No. 2008-146 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 6, 2008, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and Mayor Mounce NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS— None 4ANDI JOHL City Clerk 2008-146 CITY COUNCIL JOANNE L. MOUNCE, Mayor LARRY D. HANSEN, Mayor Pro Tempore SUSAN HITCHCOCK BOBJOHNSON PHIL KATZAKIAN CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LOOI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\\www.lodi.gov August 1,2008 Rolfes Engineering, Inc. Intech Mechanical, Inc 1036 W. Robinhood Dr., Ste. 201 650 Commerce Drive Stockton, CA 95207-5627 Roseville, CA 95678 BLAIR KING City Manager RANDI JOHL City Clerk D. STEVEN SCHWABAUER City Attorney F. WALLY SANDELIN Public Works Director Joseph H. Schauf Company 225 W. Hamilton Ave. Campbell, CA 95008 SUBJECT: Adopt Resolution Awarding Contracts for Heating, Ventilation, and Air Conditioning (HVAC) Equipmentfor Lodi Public Libraryto Intech Mechanical, Inc., of Roseville ($181,154) and to Joseph H. Schauf Company, of Campbell ($71,157) Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, August 6, 2008. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P.O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Randi Johl, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Dennis Callahan, Fleet and Facilities Manager, at (209) 333-6800, extension 2690. T' F. Wally Sandelin r • Public Works Director FWS/Pmf Enclosure cc: City Clerk NCAWARD.DOC