HomeMy WebLinkAboutAgenda Report - July 16, 2008 E-13AGENDA ITEM E4*5
• CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Authorize Funds from the Protocol Account for the City Council to Host a
Reception Honoring Members of Council -appointed Boards, Commissions,
Committees, and Task Force Groups (Approximately $2,600 / $20 per person)
MEETING DATE: July 16, 2008
PREPARED BY: City Clerk
RECOMMENDED ACTION: Pursuantto Resolution No. 2000-126, authorize expenditure of
funds from the Protocol Account and direct the City Clerk to
coordinate the Council -hosted reception honoring members of all
City Council -appointed boards, commissions, committees, and task
force groups.
BACKGROUND INFORMATION: The City Clerks Office traditionally coordinates an annual event
hosted by the City Council to extend its appreciation to citizens who
generously volunteer their time and talents toward serving their
community.
The proposed format for this year's event will be a reception at Hutchins Street Square - Crete Hall. The
event is scheduled for Thursday, August 28, 2008, from 6:00 to 8:00 p.m.
History of costs related to this event:
2000 $5,000 2003 $5,900 2006 $2,600
2001 $5,500 2004 $5,500
2002 $6,000 2005 $2,400
The 2007 event cost was $2,600. The event for 2008 is anticipated to be similar in size, venue, and
format to the previous year's event.
Reception at Crete Hall, Hutchins Street Square $20 per person x 130 persons= *$2,600
`Includes: Invitations, catering services, food, beverages, rentals, decorations, and security
FISCAL IMPACT: $10,500 has been appropriated in the Protocol Account for fiscal year 2008-09,
from which the cost of this event will be deducted.
FUNDING: $2,609jg6rG P otocol Account 100120
7"v s, Budget Manager
Randi Johl
City Clerk
APPROVED:
Blair Kin , ' Manager