HomeMy WebLinkAboutAgenda Report - July 16, 2008 E-07AGENDAITEMEW 7.
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving Downtown Parking Lot Cleaning Contract with
United Cerebral Palsy of San Joaquin and Arnador Counties, of Stockton, for
Fiscal Year 2008109 and Authorizing City Managerto Execute the Contract
($38,828)
MEETING DATE: July 16,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving a Downtown parking lot cleaning contract
with United Cerebral Palsy of San Joaquin and Amador Counties, of
Stockton, for Fiscal Year 2008109 in the amount of $38,828 and
authorizing the City Manager to execute the contract.
BACKGROUND INFORMATION: United Cerebral Palsy (UCP) has been cleaning Downtown public
parking lots since 2000. Since that time, they have been successfully
used at several City facilities. UCP provides meaningful work for the
disabled. This program provides transportation and direct supervision
for the UCP crew. In addition to strengthening the self-esteem of these crew members, the citizens of Lodi
receive a service not otherwise provided. UCP has been called in the past from time to time to address one-
time needs as well.
A UCP crew is composed of four persons plus a supervisor. The contract rate for a crew is $46.50 per hour.
UCP is the only non-profit organization that pays the disabled minimum wage. All others pay the crew
members less and cite additional benefits such as training, transportation, supervision, and overhead as
reasons for below -minimum wage.
The contract is to remove trash and litter from the Downtown Public Parking Lots 1, 2, 3, 4, 5,City Hall,
Lodi Station, and Lodi Station Parking Structure. UCP providesthis service Mondaythrough Friday in the
evenings. The parking lots are serviced once a week, with increased frequency at the more active locations
This contract reflects a 1% decrease of $46. Funding will come from Transit and Street Funds.
FISCAL IMPACT: The overall fiscal impact is minorwhen servicelbenefit received is compared to cost
The entire community uses Downtown parking lots. A clean Downtown area gives
the impression of a safe and welcoming environment. Lodi Station is not only the
first impression for many visitors, but also the only impression for many passing
through Lodi by train.
FUNDING AVAILABLE: Funds for this contract ($38,828) are provided in the 2008109 Operating budget.
Budgeted: 121 Street Fund — Downtown Parking Lot Maintenance ($16,697)
," A;, .Transit Fund — Lodi Station & Parking Structure Maintenance ($22,131)
nager
Prepared by George M. Bradley. Streets 8 Drainage Manager
FWSIGMBlCJldsg
cc: Cult Juran, Assistant Streets 8 Drainage Manager
Downtown Lodi Business Partnership
APPROVED
F. Wally Sa elin
PublicWorks Director
Blair King--Gi# Manager
K �WPtCOUNCiL4081UCP_ParkingLotCleanup.doc
71212008
Contract for "Parkiny, Lot Cleaning"
This contract agreement is made and entered into this 1 st day of July, 2008 between United
Cerebral Palsy Association of San Joaquin, Amador, and Calaveras Counties, (hereafter referred
to as the Contractor) and the City of Lodi, (hereafter referred to as the Customer). This contract
intends to define the responsibilities associated with the provision of a "Parking Lot Cleaning"
service by the Contractor for the Customer. The Contractor, beginning July 1,2008, will provide
services associated with the "Parking Lot Cleaning" project. The duties outlined in the contract
will not officiallybegin until Customer specifies.
The services for "Parking Lot Cleaning" outlined in the following proposal will be conducted by
persons with disabilities affiliated with the Contractor's Supported Employment program. This
program is considered cost-effective for the State of California because it transitions adults with
special needs into gainful employment opportunities that they would otherwise not be able to
obtain under normal circumstances. Because of the unique working relationship associated with
this contract, the City of Lodi's specific needs for "Parking Lot Cleaning" will be met as well as
the needs of the disabled worker.
The working relationship defined under this contract may be extended or terminated by either
parry with a written one-month notice or mutually agreed upon time.
In additionto the terms outlinedbetween the Contractor and the Customer, both parties agree
that:
a) No alterations or variation of the terms of the contract shall be valid unless made in
writing and signed by the Contractor and the Customer and no oral understanding or
agreement not incorporated in the contract shall be binding on either parry to the
contract.
b) Implementation of this contact cannot occur until both parties have approved the terms
specified in the contract.
c) The Customer retains the right to use the crew for other "cleaning projects" by mutual
agreement between the Customer and Contractor. Additional charges for other projects
will be assessed prior to beginning any project not related to "Parking Lot cleaning".
It is suggested that the Customer, upon agreement of these terms, supply the Contractor an outline
of specific responsibilities related to the "Parking Lot Cleaning" projects duties as outlinedby the
City of Lodi. Specific responsibilities for all parking lots include removal of litter, debris, leaves,
and weeds as needed. At the Lodi Station Parking structure, specific responsibilities include
those itemized above as well as washing down spilled or leaked fluids and emptying trash
containers.
The Contractor's responsibilities
1. The Contractor will provide the staff to make up one (1) crew, totaling four (4)
crewmembers, to ensure the production needs of the contract are met. The Contractor will
assign one (1) supervisor/job coach to ensure quality and accuracy of all duties associated
with the required work. It shall be the responsibility of the supervisor/job coach to keep
accurate account of each service performed and to monitor the quality standards set forth by
the Customer. With prior approval, the Contractor may make modifications to the work
station/area to accommodate crewmembers at no cost to the Customer.
2. The Contractor will perform "Parking Lot Cleaning" for City owned parking lots as
designated by the Street Superintendent. The cleaning schedule will be a rotating schedule to
ensure all designated lots receive adequate cleaning for the month. For convenience and
safety UCP agrees to arrive at the lots no earlier that 4:30 p.m. (Weekends, if necessary, will
be excluded from the 4:30 p.m. start time).
3. It shall be the responsibility of the Contractor to train, supervise, schedule and oversee all
crewmembers at no cost to the Customer. The Contractor agrees to provide the
trainer(s)/supervisor(s) to the Customer at no additional charge to the Customer. The
trainer(s)/supervisor(s) will remain on-site, in the immediate work area while crewmembers
are present. The Contractor has the sole responsibility of all Workers' Compensation and
wages paid to each crewmember and staff assigned to the work site.
4. The Contractor and not the Customer, will pay all crewmember wages; all personnel costs
and liabilities (e.g., Workers' Compensation, insurance, state and federal taxes as well as any
reimbursement costs), associated with the "Parking Lot Cleaning" services rendered.
5. Detailed tracking documents, time studies and the invoice will be submitted to the Customer
on a monthly basis.
6. The Contractor will properly maintain all equipment and supplies to ensure that the project
services associated with the daily operations not negatively effected. If the Contractor
damages any property due to negligence, or causes harm to persons through negligence, the
Contractor will be responsible for all liabilities including repairing or replacing the
Customer's property.
7. Notwithstanding the provisions of section 5 below under the Customer's responsibilities, all
crewmembers will comply with the health and safety regulations establishedby the Customer
while performing the contract services.
8. The Contractor will make up the lost hours due to holidays, the following business day.
The Customer's Responsibilities
1. The Customer will reimburse the Contractor by the fifteenth (15th) working day of each
month, after submission of invoice for services of $46.50 for each hour associated with the
"Parking Lot Cleaning".
2. The Customer will provide all Contractor crewmembers with "Parking Lot Cleaning"
supplies and equipment specific to 'Special Services' as outlined in the proposal, to ensure the
production and productivity of the contract is performed to the Customer's standards.
3. The Customer, within reason, will assist the Contractor crewmembers in locating and
centralizing tools and equipment specific to the contract on an as needed basis.
4. The Customer will maintain confidentiality of all records and transactions with the
Contractor.
5. The Customer will indemnify and hold harmless the State of California, its offices, agents
and employees from any and all claims and losses occurring or resulting to any persons, firm
or corporation that may be injured or damaged by the Contractor in the performance of this
contract. This indemnity shall not apply to on the job injuries caused by the Contractor's
Workers' Compensation injuries incurredby the Contractor's crewmembers.
The Contractor and the agent employees of the Contractor, in the performance of the contract, are
acting in all independent capacity and not as officers or elnpl.oyees of the State of California.
Parking Lot Cleaning Cost Projection
FY 09-09
July
August
Sept
Oct
Nov
Dec
Jan
Feb
March
April
May
June
Total
! lirs.
! 74
66
71
73
64
75
69
64
71
71
66
71
835
serviced
Parking
546.50
$46.5{I
546.50
S4.50
546.5{j
$46.50
$46.50
$40.50
i $46.50
546.50
546.50
546.50
Lot Cost
Per 11%
Parking
53,441.tN7
Si.069,0fi
i 53.30150
1 5:,394.50
S-2,976.00
53.487.50
53.70850
$3,976.00
%3.301.50
$3.301.50
53.009.00
$3.361.50
S38,827.50
j
Lot cost
Per Month
By binding signatures, United Cerebral Palsy of' San Joaquin, Calaveras, & Arnador Counties and
the City of Lodi agree to all the stipulations in this agreement and its attachments:
I
,signature. U, 'Contr`actor Representative Date
CITY OF LODI, a municipal corporation
Signature of Customer Representative
Blair King, City Manager
ATTEST:
Randi Johl, City Clerk
Approved as to Fornl;
19 �-cquer, City Attorney
Date
Date
RESOLUTION NO. 2008-138
A RESOLUTION OF THE LODI CITY COU NCI LAPPROVING
CONTRACT FOR DOWNTOWN PARKING LOT CLEANING
FOR FISCALYEAR 2008-09 AND FURTHER AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACT
WHEREAS, the United Cerebral Palsy (UCP) has been cleaning Downtown public
parking lots since 2000. Since that time, it has been successfully used at several City facilities.
UCP provides meaningful work for the disabled. This program provides transportation and
direct supervision for the UCP crew. In addition to strengthening the self-esteem of these crew
members, the citizens of Lodi receive a service not otherwise provided. UCP has been called in
the past from time to time to address one-time needs as well; and
WHEREAS, a UCP crew is composed of four persons plus a supervisor. The contract
rate for a crew is $46.50 per hour. UCP is the only non-profit organization that pays the
disabled minimum wage. All others pay the crew members less and cite additional benefits
such as training, transportation, supervision, and overhead as reasons for below -minimum
wage; and
WHEREAS, the contract is to remove trash and litter from Downtown Public Parking Lots
1, 2, 3, 4, 5, City Hall, Lodi Station, and Lodi Station Parking Structure. This service is provided
Mondaythrough Friday in the evenings with some locations being serviced multipletimes during
the week. This contract reflects a 1% decrease of $46. Funding will come from Transit and
Street Funds.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
a Downtown parking lot cleaning contract with UCP of San Joaquin and Amador Counties, of
Stockton, California, for fiscal year 2008-09 in the amount of $38,828; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager
to execute the contract.
Dated: July 16, 2008
hereby certify that Resolution No. 2008-138 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 16, 2008, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
&JCOHL
City Clerk
2008-138
CITY COUNCIL
JOANNE L. MOUNCE. Mayor
LARRY O. HANSEN,
Mayor Pro Tempore
SUSAN HITCHCOCK
BOBJOHNSON
PHIL KATZAKIAN
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
July 11, 2008
Downtown Lodi Business Partnership
P.O. Box 1565
Lodi, CA 95241-1565
BLAIR KING
City Manager
RANDIJOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Adopt Resolution Approving Downtown Parking Lot Cleaning Contractwith
United Cerebral Palsy of San Joaquin and Amador Counties, of Stockton,
for Fiscal Year 2008109 and Authorizing City Manager to Execute the
Contract ($38,828)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, July 16, 2008. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City cf Lodi, P. O. Box 3006, Lodi. California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at 333-6702.
If you have any questions about the item itself, please call George Bradley,
Streets and Drainage Manager, at 333-6740.
F. Wally Sandelin
Public Works Director
FWSlpmf
Enclosure
cc: City Clerk
NUCp PARKINGLOTCLEANUP.DOC