HomeMy WebLinkAboutAgenda Report - July 16, 2008 E-05AV
AGENDA ITEM E
• CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Negotiate and Purchase Four
Type 2 Medium Bus (Dial -A -Ride) Transit Vehicles Off of the State Contract,
Authorizing Conversion of the Four Vehicles to Compressed Natural Gas
(CNG) and Appropriating Funds ($380,000)
MEETING DATE: July 16,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to negotiate and
purchasefour Type 2 medium bus transit vehicles off of the State
contract, authorizing conversion of the four vehicles to compressed
natural gas (CNG), and appropriating funds as shown below.
BACKGROUND INFORMATION: The City of Lodi currently operates numerous CNG vehicles and a
fueling station. The Transit Division operates a fleet of 33 CNG
transit vehicles. The City has received $1 million in Proposition 1 B
funds for the replacementof seven transit vehicles. The four
vehicles staff is proposing to purchase at this time are standard Dial -A -Ride style transit vehicles. Staff
will return to Council later this year to procure the remaining three vehicles, which will be thirty-foot
fixed -route vehicles.
Whereas, Lodi Municipal Code §3.20.070 authorizes use of other agencies' bids to secure the lowest
price, staff is recommending that the four new gas -powered vehicles be procured off of the State contract
due to the limited availabilityof CNG vehicles and the ease of procurement it provides. Those four
vehicles will then be converted to CNG prior to the City taking possession to comply with the grant
funding requirements. The vehicles will be identical to the thirteen vehicles received in the past two
years and will allow for simplicity of repairs and stocking of parts. The $380,000 for these vehicles will be
from the Proposition 1 B funds. The $1 million dollars in Proposition 1 B funds has already been received
by the City and is only eligible for the vehicle purchases.
FISCAL IMPACT: The cost of four vehicles has been included in the budget for the Transit
system. Failure to award the agreement could result in loss of the grant
funding, which could result in higher maintenance costs.
FUNDING AVAILABLE: Req
Prepared by Tiffani M. Fink, Transportation Manager
FWSITMFIpmt
cc: Fleet and Facilities Manager
Transportation Manager
ropriation: $380,000 from Proposition 1 B funding (Fund 1252)
, Budget Manager
t
F_ Waliv S delin
PublicWorks Director
APPROVED:
Blair Kina. anaaer
K IWP TRANSIT1C5MBuses08.doc 71812008
RESOLUTION NO. 2008-136
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO NEGOTIATEAND PURCHASE FOUR
TYPE 2 MEDIUM DUTY TRANSIT VEHICLES THROUGH THE
STATE OF CALIFORNIA CONTRACT, AUTHORIZING
CONVERSION OF THE VEHICLES TO COMPRESSED
NATURAL GAS, AND FURTHER APPROPRIATING FUNDS
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the City of Lodi currently operates numerous compressed natural gas
(CNG) vehicles and a fueling station; and
WHEREAS, the City received Proposition 1 B grant funding to replace vehicles in fiscal
year 2008-09; and
WHEREAS, staff recommends purchasing four new gasoline vehicles to be procured
through the State of California contract due to limited availability of CNG vehicles and the ease
of procurement provided by the State contract; and
WHEREAS, staff further recommends that the City Council authorize the City Manager
to negotiate a change order with Bus West to convert the vehicles to CNG.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to negotiate and purchase four Type 2 medium duty bus
(Dial -A -Ride) transit vehicles through the State of California contract; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager
to negotiate a change order with Bus West to convert the vehicles to CNG prior to the City
taking possession; and
BE IT FURTHER RESOLVED that the funds be appropriated as follows:
Proposition 1 B Transit Capital Funds $380,000
Dated: July 16, 2008
hereby certify that Resolution No. 2008-136 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 16, 2008, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS—None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
RANDI JOHL
City Clerk
2008-136