HomeMy WebLinkAboutAgenda Report - July 2, 2008 E-13AGENDA ITEM IR -1 3
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OUR CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing Charter Service for the Listed Annual Events
in Accordance with Charter Policy
MEETING DATE: July 2,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing Charter Service for the annual events listed
below should no willing andlor able private provider exist; and authorize
the Transportation Manager to post the notices on the Federal Transit
Administration Charter Website in accordance with the Charter Policy to
determine if a willing and/or able provider exists (except for up to 80 hours of service for City Officials).
BACKGROUND INFORMATION: At the June 18,2008 meeting, the City Council adopted policies and
procedures for Charter Service. Included in the adopted policy was
specific language identifying the procedure for utilizing the City's transit
services for Charter Service. The policy calls for the City's
Transportation Manager to post the event on the national Charter website maintained by the Federal Transit
Administration to determine if any other operator is willing andlor able to perform the service. An administrative fee
of $50 per event is charged, should the City provide the service, along with the fully allocated rate. The current fully -
allocated rate (contract cost plus maintenance, depreciation, etc.) is $60 an hour per bus.
The following is a list of annual community events which have previously requested transit charter service:
Sandhill Crane Festival
4th of July Fireworks
Leadership Lodi Ag Day
Leadership Lodi Non -Profit Day
Storm Drain Detectives
Hutchins Street Square Performances
Parade of Lights
Grape Festival
Leadership Lodi Government Day
Leadership Lodi Education Day
ZINFEST
Assorted City Department and Council Events
In addition, a number of requests have been submitted for use of transit charter services for non -community events to
accommodate business groups, tour groups and weddings. Staff would follow the same Charter procedures above, and
the $50 administrative fee would be charged. Staff recommends a higher rate of $75 an hour per bus be charged to
cover administrative costs (25%) for these non -community event requests.
FISCAL IMPACT: All services provided will be charged at the fully -allocated rate. There should not
be any fiscal impact on the Transit fund.
FUNDING AVAILABLE: None required. All s rvices will rdance with the adopted City policy
Wally S delin
Public Works Director
Prepared by Tiffani M. Fink, Transportation Manager
FWS/TMFlpmt
APPROVED: C
air King, City Manager
K 1W P%TRANSITCSpeciaiServices08_09 doc
612512008
RESOLUTION NO. 2008-129
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING CHARTER SERVICE FOR ANNUAL
EVENTS IN ACCORDANCE WITH THE CITY'S
CHARTER POLICY
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby authorize Charter Service for the following annual events at the City's fully -
allocated hourly rate plus a $50 administrative fee:
Sandhill Crane Festival
4th of July Fireworks
Leadership Lodi Ag Day
Leadership Lodi Non -Profit Day
Storm Drain Detectives
ZI N FEST
Events
Parade of Lights
Grape Festival
Leadership Lodi Government Day
Leadership Lodi Education Day
Hutchins Street Square Performances
Assorted City Departmentand Council
And the following events at a rate of $75 an hour plus a $50 administrative fee:
Weddings
Business Groups
Tour Groups
BE IT FURTHER RESOLVED that the Transportation Manager is hereby
authorized to post the notices on the Federal Transit Administration Charter Website to
determine if a willing and/or able provider exists.
Dated: July 2, 2008
hereby certify that Resolution No. 2008-129 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 2, 2008, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
A IJOHL
City Clerk