HomeMy WebLinkAboutAgenda Report - July 2, 2008 E-07AGENDA ITEM E'&7
Out CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt resolution approving contract in the amount of $335, 640with Lodi Unified
School District and the City of Lodi Parks and Recreation Department to provide
after school staff support for the Bridge program at eight locations during fiscal
year 2008-2009
MEETING DATE: July 2, 2008
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: Adopt resolution approving contract in the amount of $335, 640with
Lodi Unified School District and the City of Lodi Parks and
Recreation Department to provide after school staff support for the
Bridge program at eight locations during fiscal year 2008-2009.
BACKGROUND INFORMATION: The Parks and Recreation Department and Lodi Unified School
District ("District") have negotiated an agreement for the City to
operate the Bridge programs at Beckman, Borchardt, Nichols,
Heritage, Woodbridge, Needham, Lawrence, and Washington
Elementary Schools for fiscal year 2008-09. The District is the grantee and the City of Lodi will be the
sub -recipient of the grant funding through the California Department of Education.
In order to provide the recreational component required by Bridgel grant standards, the District has
entered into agreements with participating Community Based Organizations of which the City of Lodi
Parks and Recreation Department is one. Other participating Community Based Organizations are the
City of Stockton Parks and Recreation Department and the Lodi Boys and Girls Club. Each of these
organizations will provide staff and supervision for their respective sites. Costs to provide the
aforementioned services will be reimbursed to the participating Community Based Organizations by the
District as the programs' designated fiscal agent as perthe Agreement.
This contract went before the Lodi Unified School District Board for approval on June 17, 2008.
FISCAL IMPACT: The terms of the agreement include estimated revenues to the City of Lodi
Parks and Recreation Department of $335,640. These revenues will be
received on a reimbursement basis (as costs are incurred by the City the
District will reimburse the City). Therefore, the programs would be
operated on a no cost basis (there will be no general fund contribution for
the operation of these programs).
APPROVED:
lair King, City Manager
Adopt resolution approving contract in the amount of $335,640 with Lod, Unit+ad SchoolD,stnct and the City of Lodi Parks end Recreation
Deparrment to orowde after school staffsupporr for the Bndge pmgram at eight locations dunng fiscal year 2008-2009
juty 2 2008
Page 2
FUNDING AVAILABLE: Funding will be provided by the After School Safety and Enrichment grant
that was awarded to the District.
Steve Dutra
Interim Parks and Recreation Director
SD;ti
cc: City Attomey
LODI UNIFIED SCHOOL DISTRICT
Division of Business Services
SERVICES AGREEMENT
This agreement is entered into between Lodi Unified School District, hereinafter called the District, and Citv of Lodi
Parks and Recreation Department hereinafter called the Contractor. Contractor shall provide the following
services; in coordination with the District to plan a program through a collaborative process that includes parents,
youth, and representatives of participating public school sites, government agencies (e.g., parks & recreation
departments), local law enforcement, community organizations, and the private sector. This contract will be entered
into to provide support for education in a safe, constructive environment offering academic and enrichment
components to assist the District in significantly increasing student performance and eliminating the achievement
gap at Reckman, Rorchardt, Nichols, Heritage, Woodbridge, Needham, Lawrence, and Washington.
The services shall begin on July 21, 2008
and be completed by May 31, 2009
In consideration of the services to be rendered by the Contractor, the District agrees to pay the Independent
Contractor a progress payment every 30 days, upon prior receipt and approval of a work completion statement:
T Not to exceed $335,640.00 Three Hundred Thirty Five Thousand. Six Hundred Forty and No/i 00 Dollars .....................................
Funding/Account Code: 01.6010.9.1110.1000.5800.942.6412
Independent Contractor agrees to comply with all provisions of Education Code Section 45125. I, Prior to
commencing work, Independent Contractor will conduct criminal background check of all employees assigned to
the Lodi Un fed School District and will certify that no employees who have been convicted ae serious or violent
felonies as specified, will have contact with pupils. pursuant to this Agreement. Independent Contractor must
provide the Lodi Unified School District with a list of all employeesproviding servicespursuant to this Agreement.
and designate to which sites they will be assigned. Failure to comply with this law may result in, or District's sole
discretion. termination of this Agreement. The District also has the option to terminate, for convenience or should
the District determine that the Independent Contractor is in default. In the event the District desires the option to
terminatefor convenience. the District will owe the Independent Contractoran amount to cower the amount of work
completed to that date. Independent Contractor warrants and represents that helvh.e understands the scope of the
contracted work to be completed and that he/she represents and warrants to the District that heAhe is qualified to
perform the intendedservices.
This agreement, and any documents referred to on the face hereof, constitutes the entire agreement between the two
parties, and supersedes any prior agreements with respect to the matters herein. By signing this agreement, both
parties agree to the terms and conditions.
Contractor hereby covenants and agrees that the District, its officers, agents, employees, members or representatives shall
not he liable for any loss, damage. injury or liability of any kind person or property arising from the acts, omissions or
negligence of Contractor. Each party agrees to indemnify and hold the other harmless from any and all liability caused by
their respective performance of this agreement, save and except for the others sole negligence.
Independent (contractor District
vate:
Address: Blair King. City Manager
125N. Stockton St., Lodi, CA 95240
Phone: 209.333.6742
Randi Johl.,
Requested by:_
School Site:
Authorized by:
Approved by:
Chief Business Officer
Date of Board Ratification:
(Date)
(Date)
(Bate)
THIS CONTRACT IS NOT VALID UNTIL RA'TIF'IED BY THE BO TRUSTEES
�D.p
7 -rev. 7/20/07
City Clerk chwabauer, aty Attorney
LUSD 2008 2009 Proposed Budget
Site
C:apacit}► Position
Rate
Ave Hr
Site Total
Rec. Ldr
Beckman
60 Rec. Sp.
Rec. Ldr
$15.00
$10.50
900
900
$13,500
$9,450
$10.50
900
Rec. Ldr
$10.50
900
$9,450
120
$2,349
Coord.
$20.00
120
$2,349
$5,468
Rec. Su
$43.00
125
$5,468
$1,113.00
P&R Dir
Admin Sec
$35.00
31.5
$1,113.00
$1,113.00
$18.00
P&R Dir
$80.00
31
Total
$2,544.00
Admin CA
$18.00
31
$573.00
Total
$41,330
$4,230.00
Site
Ca a ity Position
Rate
Ave Hr
Site Total
Borchardt
60 Rec. Sp.
$15.00
900
$13,500
Rec. Ldr
$10.50
900
$9,450
Rec. Ldr
$10.50
900
$9,450
Coord.
$20.00
120
$2,349
Rec.Sup
$43.00
125
$5,468
Admin Sec
$35.00
31.5
$1,113.00
P&R Dir
$80,00
31
Admin Or
$18,00
31
$573.00
Total
$41,330
$4,230.00
Site
Capacity Position
Rate
Ave Hr
Site Total
Nichols
60 Rec. Sp.
$15.00
900
$13,500
Rec. Ldr
$10.50
900
$9,450
Rec. Ldr
$10.50
900
$9,450
Coord.
$20.00
120
$2,349
Rec. Su
$43.00
125
$5,468
Admin Sec
$35.00
$1.5
$1,113.00
$1,113.00
P&R Dir
$60.00
31
$2,544.00
I
Admin CA
$18.00
31
$573.00
Total
1
$41.330
$4,230.00
Heritage 60 Rec. Sp.
$T=
900
$13,500
Rec. Ldr
$10.50
900
$9,450
Rec. Ldr
$10.50
900
$9,450
Coord.
$20.00
120
$2,349
Rec. Su
$43-00
125
$5,468
Admin Sec
$35.00
31.5
$1,113.00
$1,113.00
P&R Dir
$80.00
31
$2,544.00
Admin Cir
$18.00
31
$573.00
Total
$41.330
$4.230.00
"'HR, FINANCE, AND PAYROLL TIME HAS NOT BEEN INCLUDED IN THIS BUDGET
Site Capacity
Position
Rate
Ave Hr
Site Total
Woodbridge 60
Rec. Sp.
$15.00
900
$13,500
Rec. Ldr
$10.50
900
$9,450
Rec. Ldr
$10.50
900
$9,450
Coord.
$20.00
120
$2,349
Rec. Su
$43.00
125
$5,466
Admin Sec
$35.00
31.5
$1,113.00
$1,113.00
P&R Dir
$80.00
31
$2,544.00
Admin Clr
$18.00
31
$573.00
Total
$41,330
$4,230.00
Site Capacity
Position
Rate
Ave Hr
Site Total
Needham 60
Rec. Sp.
$15.00
900
$13,500
Rec. Ldr
$10.50
900
$9,450
Rec. Ldr
$10.50
900
$9,450
Coord.
$20.00
120
$2,349
Rec. Su
$43.00
125
$5,468
Admin Sec
$35.00
31.5
$1,113.00
$1,113.00
P&R Dir
$80.00
31
$2,544.00
Admin Clr
$18.00
31
$573.00
Total
$41,330
$4,230.00
Site Capacity
Position
Rate
Ave Hr
Site Total
Lawrence 60
Rec. Sp.
$15.00
900
$13,500
Rec. Ldr
$10.50
900
$9,450
Rec. Ldr
$10.50
900
$9,450
Coord.
$20.00
120
$2,349
Rec.Sup
$43.00
125
$5,468
Admin Sec
$35.00
31.5
$1,113.00
$1,113.00
P&R Dir
$80.00
31
$2,544.00
Admin Clr
$15.00
31
$573.00
Total
$41,330
$4,230.00
Site Capacity
Position
Rate
Ave Hr
Site Total
Washington 60
Rec. Sp.
$15.00
900
$13,500
Rec. Ldr
$10.50
900
$9,450
Rec. Ldr
$10.50
900
$9,450
Coord.
$20.00
120
$2,349
Rec. Su
$43.00
125
$5,468
Admin Sec
$35.00
31.5
$1,113.00
$1,113.00
P&R Dir
$80.00
31
$2,544.00
Admin Clr
$18.00
31
$573.00
$41,330
$4,230.00
Total $41,330
x 8 sites
$330,640
$33,840.00
Misc.
moneV for
supplies.
$5,000
Site Totals
Misc. Supplie
w/o match
In kind match total wl match
Grand Totals
$330,640
$5,000
$335,640
1 $33,840.00 $369,480
"HR. FINANCE, AND PAYROLL TIME HAS NOT BEEN INCLUDED IN THIS BUDGET,
RESOLUTION NO. 2008-124
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGERTO EXECUTEA CONTRACT BETWEEN
LODI UNIFIED SCHOOL DISTRICTAND THE CITY OF LODI
TO PROVIDE THE BRIDGE PROGRAM AT EIGHT LOCATIONS
DURING FISCALYEAR 2008-09
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a contract between Lodi Unified School District
(Grantee) and the City of Lodi (Sub-recipient)to provide after school staff supportfor the
Bridge program at eight elementary school locations during fiscal year 2008-09, in the
amount cf $335,640.
Dated: July 2, 2008
hereby certify that Resolution No. 2008-124 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 2, 2008, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
r •
2008-124