HomeMy WebLinkAboutAgenda Report - July 2, 2008 E-03E4
AGENDA ITEM
A� CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for
Heating, Ventilation, and Air Conditioning (HVAC) Installation Project for
Lodi Public Library
MEETING DATE: July 2,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve plans and specifications and authorize advertisementfor
bids for the Heating, Ventilation, and Air Conditioning (HVAC)
Installation Project for the Lodi Public Library.
BACKGROUND INFORMATION: The Library's Heating, Ventilation, and Air Conditioning (HVAC)
system is scheduled for replacement beginning in October 2008.
Specifications and advertising for bid for the HVAC equipmentwas
approved at the June 18 Council meeting. The installation project
consists of installing the new energy efficient 120 -ton chiller, cooling tower, tower filter, boiler, and plate
and frame heat exchanger that will be needed to replace the Library's aging HVAC system. It also
includes modifying/replacing ductwork, variable air volume (VAV) boxes and diffusers, replacing supply
air fans, adding variable frequency drives, replacing pumps, and coordinating the installation of a total
temperature controls energy management system (EMS).
The equipmentwas bid separately from the installation contract in order to meet the City's schedule for
fall installation, to accommodate the eight to ten week lead time necessary in procuring the equipment,
and to save an estimated 15-20% mark-up that would be added if the equipment was otherwise provided
by the installation contractor.
The specifications are on file in the Public Works Department.
FISCAL IMPACT: Replacing the HVAC system will save operational costs currently associated
with the outdated, failing HVAC equipment. In addition, energy consumptions
savings of over $40,000 per year are anticipated over the 25 -year life of the
new HVAC system. Having the equipment as "Owner Supplied" in the HVAC
Installation contract will save the City of Lodi the typical contractor mark-up.
FUNDING AVAILABLE: The money for this project is budgeted in the Library Renovations Phase I
Fund (211813).
Project Estimate: $300,000
Budgeted: 2008109 fiscal year
Planned Bid Opening Date: August 13, 2008
F. Wally S Jelin
Public Works Director
Prepared by Dennis J. Callahan. Fleet and Facilities Manager
FWS/DJClpmf
cc: Purchasing Nancy Martinez, Library Services Director
Wes 1=ujit2ni, Senior Civil Engineer Fred Rolfes, Roifes Engineering, Inc.
APPROVED:
Blair King, City Manager
CITY COUNCIL
JOANNE L. MOUNCE, Mayor
LARRY 0. HANSEN,
Mayor Pro Tempore
SUSAN HITCHCOCK
BOBJOHNSON
PHIL KATZAKIAN
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LOOI. CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@Iodi.gov
http:Xkwww.lodi.gov
June 26,2008
Rolfes Engineering, Inc.
1036 W. Robinhood Drive, Ste. 201
Stockton, CA 95207-5627
BLAIR KING
City Manager
RANDIJOHL
City Clerk
O.STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Approve Plans and Specifications and Authorize Advertisement for Bids for
Heating, Ventilation, and Air Conditioning (HVAC) Installation Projectfor
Lodi Public Library
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, July 2, 2008. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to till out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
F you have any questions about the item itself, please call Dennis Callahan.
Fleet and Facilities Manager, at (209) 333-6800, extension 2690.
F. Wally Sandelin
-Cpr Public Works Director
FWSlpmf
Enclosure
cc: City Clerk
MCPS&A.DOC