HomeMy WebLinkAboutAgenda Report - June 18, 2008 E-05AGENDA ITEM E4S
CITY OF LODI
COUNCIL COMMUNICATION
FM
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Heating,
Ventilation, and Air Conditioning (HVAC) Equipmentfor Lodi Public Library
MEETING DATE: June 18,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve the specifications for the Heating, Ventilation, and Air
Conditioning (HVAC) Equipment for the Lodi Public Library and
authorize advertising for bids.
BACKGROUND INFORMATION: This project consists of providing the new 120 -ton chiller, cooling
tower, tower filter, boiler, and plate and frame heat exchanger that
will be needed to replace the Library's aging HVAC system.
This equipment is being bid separately from the installation contract in order to meet the City's schedule
for fall installation, to accommodatethe eight to ten week lead time necessary in procuring the
equipment, and to save an estimated 15-20% mark-up that would be added if the equipment was
otherwise provided by the installation contractor.
Staff will return to Council in the nearfuture for approval of plans and specifications for the installation of
the HVAC equipment and to approve purchase of the Energy Management System from a sole -supplier.
The specifications are on file in the Public Works Department.
FISCAL IMPACT: Replacing the HVAC system will save operational costs currently associated
with the outdated, failing HVAC equipment. Having the equipment as "Owner
Supplied" in the HVAC Installation contract will save the City of Lodi the
typical contractor mark-up.
FUNDING AVAILABLE: The money for this project will be coming from the Library Renovations
Phase I Fund (211813).
Project Estimate: $177,630
Budgeted: 2008109 fiscal year
Planned Bid Opening Date: July 16, 2008
F. Wally S delin
Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
FWSIDJCIpmf
cc: Purchasing Officer
Nancy Martinez, LibraryServices Director
Wes Fujitani, Senior Civil Engineer
Fred Rolfes, Rolfes Engineering. Inc.
APPROVED
K\WPIPROJECTSWISCILIBRARYIHVACIEquipmentlCS&A doc
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Blair ity Manager
8111!2008
CITY COUNCIL
JOANNE L. MOUNCE, Mayor
LARRY D. HANSEN,
Mayor Pro Tempore
SUSAN HITCHCOCK
BOBJOHNSON
PHIL KATZAKIAN
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:XXwww.lodi.gov
June 13,2008
Rolfes Engineering, Inc.
Attn: Mr. Fred Rolfes
1036 W. Robinhood Drive, Ste. 201
Stockton, CA 95207-5627
BLAIR KING
City Manager
RANDIJOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Approve Specifications and Authorize Advertisement for Bids for Heating,
Ventilation, and Air Conditioning (HVAC) Equipmentfor Lodi Public Library
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, June 18, 2008. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately priorto the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Dennis Callahan. Fleet and
Facilities Manager, at (209) 333-6800, extension 2690.
F. Wally Sandelin
r . Public Works Director
FW5/pmf
Enclosure
cc: City Clerk
NCS&A.DOC