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Home My WebLink AboutAgenda Report - June 4, 2008 E-06AGENDA ITEM •6 CITY OF LODI W COUNCIL COMMUNICATION IM AGENDA TITLE: Adopt Resolution Ratifying the San Joaquin Council cf Governments' Annual Financial Plan for Fiscal Year 2008109 MEETING DATE: June 4,2008 PREPARED BY: Public Works Director RECOMMENDEDACTION: Adopt a resolution ratifying the 2008109 Annual Financial Plan (AFP) for the San Joaquin Council of Governments (COG). BACKGROUND INFORMATION: Attached is a summary of COG's AFP for fiscal year 2008109. The COG Board adopted the AFP on April 24, 2008. Pursuantto COG's Joint Powers Agreement, the budget is to be ratified by the City of Lodi and the other agencies in the County following adoption by the COG Board. Staff would like to acknowledge both the importance of the work COG performs and the significant and excellent assistance their staff provides in delivering transportation projects in the City and the entire County. FISCAL IMPACT: This is the operating plan for COG. COG oversees Measure K funding for several projects in Lodi, including street maintenance and Transit, as well as the administration of several federal funding sources. FUNDING AVAILABLE: Not applicable. VX F 4 SaMelikki Public Works Director Prepared by Tiffani M. Fink. Transportation Manager FWSfTFlpmf Attachment cc: D. Stephen Schwabauer, CityAttorney Steve Dial, C 0 G Deputy Executive Director/Chief Financial Officer APPROVED air Ki , Ci Manager KIWPIGOUNClL1081C0GFinancial Plan doc 5/29/2008 Moor Alms ( HAIR illeubr; :l rnries (.MF; M. S CA 1,1)N. M A" 1 i( A, All' IAN IOA(11'IN SAN JOAQUIN COUNCIL OF GOVERNMF'.N 'S »> E. I*ber.11wnlie a Srrrklon, (:;tli(, , ;r ,. 95202 209,468-391-3 . -'09--768- I08zl (frt.cl ulrr�xt.l Jrritr. m April 29, 2008 Mr. Blair King City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 Dear Mr. King: Enclosed is a summary of the San Joaquin Council of Governments' Annual Financial Plan (AFP) for Fiscal Year 2008-2009. The Board unanimously adopted the Plan on April 24, 2007. A copy of the adopting resolution is enclosed. Pursuant to SJCOG's Joint Powers Agreement, following adoption of the budget by the SJCOG Board, it is to be delivered to member agencies for ratification by each governing body. Therefore, SJCOG requests you place SJCOG's Annual Financial Plan for Fiscal Year 2008-2009 on a forthcoming agenda prior to June 30,2008 for your Council's approval. The Annual Financial Plan implements the FY 2008-2009 Overall Work Program (OWP) that was also adopted by the SJCOG Board on April 24,2008. The attached Annual Financial Plan summary provides a detail of expenditures by cost category and line item comparing the proposed budgets with the current year (FY 2007/08) adopted budget (as amended) and the actual expenditures for FY 2006/07. The following assumptions are incorporated in the budget: 1. Work will not begin and expenses will not be incurred unless anticipated revenue sources are secured. 2. SJCOG anticipates being fully staffed for the entire fiscal year, therefore the Salaries and Benefits cost category is fully funded. No additional staff is being requested. 3. Duplicating the process from previous years, 12% of total current salaries is included in Salaries and Benefits for the pay for performance pool (approximately $282,614). (By way of background, SJCOG does not award cost of living adjustments or have the traditional 5% step increases for its staff. All raises are considered on the basis of merit in the achievement of goals set annually.) Mr. Blair King April 29, 2008 Page 2 REVENUES SJCOG operating revenues are down 6.3% or $:534,567 lower. Overall, federal funding for operating is virtually the same as 2007/08 and includes obligating additional FHWA PI funds beyond the current year's obligation in order to meet the aggressive work activities of the Overall Work Program. State funding sources are down 31.1% due to the completion of several planning projects. Local revenues are 4.7% higher reflecting the flatting out of the sales tax generated resources, the Local Transportation Fund and Measure K. EXPENDITURES Salaries and Benefits are proposed to increase 9.9%. Salaries increase 9.86% and benefits increase 10.18%. No new positions are being requested. The proposed budget includes the adjustments in certain staff as a result of the Compensation and Classification adopted by the Board in December 2007. (SJCOG's salary ranges had not been adjusted for eight years resulting in entry-level salaries being considerably lower than comparable, market level positions. The adopted new ranges increased the minimum salaries of most positions, without increasing the maximum salary. When the minimum salaries were adjusted higher, a number of staff salaries need to be raised to the new minimum.) Services and Supplies is proposed to be 1.4% higher than the current year. In raw dollars, the most significant change is in Office Expense with the largest share of that change going toward software and licenses. Professional Services is decreasing 23.2% reflecting the completion of significant amounts of consulting work in the OWP. Fixed Assets remains the same as approved in 07/08 at $80,500. SJCOG staff would be pleased to appear before your policymakers to answer any questions they might have regarding this matter. We request ratification prior to June 30,2008. Please let me know when this will be on your agenda. If you have any questions regarding this matter, don't hesitate to contact me at 468-3913. Thank you for your assistance. Sincerely, 1' STEVE DIAL Deputy Executive Director/Chief Financial Officer RESOLUTION SAN JOAQUIN COUNCIL OF GOVERNMENTS R-08-031 RESOLUTION APPROVING THE ADOPTION OF THE 2008-2009 ANNUAL FINANCIAL PLAN FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget (Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification. NOW THEREFORE BE ]TRESOLVED, that the San Joaquin Council of Governments adopts the FY 2008-2009 Annual Financial Plan and directs the Executive Director to transmit it to the member agencies for ratification. PASSED AND ADOPTED this 24th day of April 2008, by the following vote of the San Joaquin Council of Governments, to wit: AYES: Councilman Bestolarides, Stockton; Mayor Chavez, Stockton; Councilman Chapman, Stockton; Councilman DeBrum, Manteca; Mayor Ives, Tracy; Supervisor Mow, San Joaquin County; Mayor Sayles, Lathrop; Supervisor Vogel, San Joaquin County; Vice Mayor Winn, Ripon. NOES: None. ABSENT: Councilman Hansen, Lodi; Mayor Haskin, Escalon; Supervisor Ornellas, San Joaquin County. Chairman San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2008/09 Adopted April 24,2008 CHAIR Supervisor Victor Mow, County cf San Joaquin VICE -CHAIR Mayor Ed Chavez, City cf Stockton BOARD OF DIRECTORS Mayor Gary Haskin Mayor Kristy Sayles Mayor Pro Tempore Larry Hansen Councilmember Steve DeBrum Vice Mayor Chuck Winn Supervisor Ken Vogel Supervisor Leroy Ornellas Councilmember Steve Bestolarides Councilmember Dan Chapman Mayor Brent Ives City cf Escalon City of Lathrop City of Lodi City of Manteca City of Ripon County of San Joaquin County of San Joaquin City of Stockton City cf Stockton City cf Tracy EX OFFICIO DIRECTORS Ken Baxter, Deputy Director -Planning Caltrans District 10 Duane Isetti, Director San Joaquin Regional Transit District Steve Herum, Commissioner Port of Stockton SUBMITTED BY: Andrew T. Chesley Executive Director Steve Dial Deputy Executive Director/ Chief Financial Officer San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2008/09 Adopted April 24,2007 Excess (Deficit) Revenues $559,434 $0 -$0 Over Expenditures (Operating) FY 2006-07 FACTUAL FY 2007-08 FY 2008-09 % REVENUES Amend. #2 1/24/2008 Adopted 4/24/08 Chan e Federal Grants $2,765,889 $2,775,785 0.4% State Grants $2,268,513 $1,563,4653 -31.1% Local $3,384,419 $3,545,000 4.7% interest $10,000 $10,000 0.0% Other $30,000 $30,000 0.0% SJCOG OPERATING REVENUES $5,242,275 $8,458,821 $7,924,254 -6.3% Federal Pass -Through $64,209,000 $125,381,000 $125,381,000 0.0% State Pass -Through $2,889,767 $8,755,012 $8,277,984 -5.4% Local Pass -Through $78,563,150 $80,653,900 $68,546,000 -15.0% CnmmercialPaoer $167,000,000 $167,000,000 $'167,000,000 0.0% -3.4% TOTAL SJCOG REVENUE $317,904,192 $390,246,733-$277� 92 "`'� � EXPENDITURES Salaries & Benefits $2,442,358 $3,319,963 _ $3,647,633 9.9% Services& Supplies $1,014,007' $1,256,500 $1,274,500 1.4% Office Expense $249,495 $345,000 $362,000 4.9% Communications $45,624 $60,000 $60,000 0.0% Memberships $30,553 $42,000 $42,000 0.0% Maintenance - Equipment $4,606 $13,000 $13,000 0.0% Rents & Leases- Equipment $157,653 $210,000 $210,000 0.0% Transportation,Travel & Training (In & Out of State) $125,015 $110,000 $110,000 0.0% Allocated Service Cost $9,339 $3,000 $4,000 33.3% Publications 8 Legal Notices $26,657 $27,000 $27,000 0.0% Insurance $70,250 $85,000 $85,000 0.0% Building Maintenance $107,255 $120,000 $120,000 0.0% Rents - Structures & Grounds $187,560 $241,500 $241,500 0.0% Professional Services $1,186,112 $3,801,858 $2,921,621 -23.2% Fixed Assets $40,366 $80,500 $80.500 0.0% Unallocated/Reserve $0 0 0 SJCOG OPERATING EXPENDITURES $4,682,841 $8,458,821 $7,924,254-6.3% Pass-Throucji $312,661,917 $381,789,912 $369,204,984 -3.3% TOTAL SJCOG EXPENDITURES $317,904,192 $390,248,733 $377,129,2381 -341/6 Excess (Deficit) Revenues $559,434 $0 -$0 Over Expenditures (Operating) RESOLUTION NO. 2008-103 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING THE SAN JOAQUIN COUNCIL OF GOVERNMENTS 2008-09 ANNUAL FINANCIAL PLAN WHEREAS, the San Joaquin Council of Governments (SJCOG) has approved its fiscal year 2008-09 budget by adopting Resolution No. R-08-031, as shown on the attached marked Exhibit A; and WHEREAS, SJCOG is required to forward such Resolution to its member governments for their review and ratification. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby ratifies the 2008-09 Annual Financial Plan for SJCOG. Dated: June 4, 2008 hereby certify that Resolution No. 2008-103 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 4, 2008, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Hitchcock, and Katzakian NOES: COUNCIL MEMBERS — None ABSENT COUNCIL MEMBERS—Johnson and Mayor Mounce ABSTAIN: COUNCIL MEMBERS— None 2)_ ANDI JOHL City Clerk 2008-103 EXHIBIT A RESOLUTION SAN JOAQUIN COUNCIL OF GOVERNMENTS R-08-031 RESOLUTION APPROVING THE ADOPTION OF THE 2008-2009 ANNUAL FINANCIAL PLAN FOR THE S A N JOAQUIN COUNCIL OF GOVERNMENTS WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget (Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification. NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments adopts the FY 2008-2009 Annual Financial Plan and directs the Executive Director to transmit it to the member agencies for ratification. PASSED AND ADOPTED this 24th day of April 2008, by the following vote of the San. Joaquin Council of Governments, to wit: AYES: Councilman Bestolarides, Stockton; Mayor Chavez, Stockton; Councilman Chapman, Stockton; Councilman DeBrum, Manteca; Mayor Ives, Tracy; Supervisor Mow, San Joaquin County; Mayor Sayles, Lathrop; Supervisor vogel, San Joaquin County; Vice Mayor Winn, Ripon. NOES: None. ABSENT: Councilman Hansen, Lodi; Mayor Haskin, Escalon; Supervisor ornellas, San Joaquin County. VICTOR MOW Chairman 63 San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2008109 Adopted April 24,2008 CHAIR Supervisor Victor Mow, County of San Joaquin VICE -CHAIR Mayor Ed Chavez, City of Stockton BOARD OF DIRECTORS Mayor Gary Haskin Mayor Kristy Sayles Mayor Pro Tempore Larry Hansen Councilmember Steve DeBrum Vice Mayor Chuck Wnn Supervisor Ken Vogel Supervisor Leroy Ornellas Councilmember Steve Bestoiarides Councilmember Dan Chapman Mayor Brent Ives City of Escalon City of Lathrop City of Lodi City of Manteca City of Ripon County of San Joaquin County of San Joaquin City of Stockton City of Stockton City of Tracy EX OFFICIO DIRECTORS Ken Baxter, Deputy Director -Planning Caltrans District! 0 Duane Isetti, Director San Joaquin Regional Transit District Steve Herum, Commissioner Port of Stockton SUBMITTED BY: Ar ckuw T. Chesley Executive Director Steve Dial Deputy Executive Director/ Chief Financial Officer 64 San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Year 2008109 Adopted April 24,2007 FY 2066.07 FY 2007-08 FY 2008.99 °% REVENUES ACTUAL Amend. #2 1/24/2008 Adopted 4/24/08 Chan e State Grants $2,268,513 $1,563,46$ -31.1% Local $3,384,419 $3,545,000 4.7% interest $10,00 $10,000 0.0°% Caner 530.0001 $30,DD0 00% SJCOG OPERATING REVENUES S5,242,2751 $8,458,821 $7,924,254 6.3°% Federal Pass -Through $64,209,000 $125,381,000 3125,381,000 0.4& State Pass -Through $2,889,757 $8,755,012 $8,277,984 -5.4% Local Pass -Through $78,563,150 $80,653,900 $68,546,000 -15.0°% Commercial Paper $167,000,000 $167,000,000 $16.7,W0,000 0.0% TOTAL SJCOG REVENUE $317,904,192 $390,249,733 $377,129,238 -3.4% EXPENDITURES Salaries Benefits $2,442,356 $3,319,963 _ $3,547,633 9.9% Services 8 Supplies $1,014,007 $1,256,500 $1,274,500 1.4% Office Expense $249.495 $345.000 $362.000 4.9% Communication $45.624 $60.000 $60,000 0.0% Memberships $30.553 $42.000 $42.000 0.0°% Maintenance- Equipmeni $4.606 $13,000 $13,000 0.01/0 Rents& Leases- Equipment $157,653 $210.000 $210.000 0.0% Transportation,Travel 8 Training (In 8 Out of State) $125.015 $110.000 $110,000 0.00/0 Allocated Service Cost $9,339 $3,000 $4,000 33.3% Publications & Legal Notices $26,657 $27,000 $27,000 0.0% Insurance $70,250 $85,000 $85.000 0.0% Building Maintenance $107,255 $120,000 $120.000 0.0% Rents - Structures & Grounds $187,560 $241,500 $241.500 0.09- .0&Professional ProfessionalServices $1,186,112 $3,801,858 $2,921,621 -23.2% Fixed Assets $40.366 $80,500 $80.500 0.0% Unallooatec/Reserve Sol Sol SO SJCOG OPERATING 1.8211 S7,924,254 -5 3% 89,812 $369,204,984 -3.3% TOTAL SJCOG EXPENDITURES 5317,9D4,1921 $390,248,733 1 $377,129,238 -3.4% Excess (Deficit) Revenues $559,434 $0 40 Over Expenditures (Operating) 65 CITY COUNCIL JOANNE L MOUNCE, Mayor LARRY O. HANSEN, Mayor Pro Tempore SUSAN HITCHCOCK BOBJOHNSON PHIL KATZAKIAN CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LOOI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 E MA I L p ept@IOdI.gOV http:C\www.logi.gov May 30,2008 San Joaquin Council of Governments Steve Dial, Deputy Executive Director/Chief Financial Officer 555 E. Weber Avenue Stockton. CA 95202 BLAIR KING City Manager RANDI JOHL City Clerk D. STEVEN SCHWABAUER City Attorney F. WALLY SANDELIN Public Works Director SUBJECT: Adopt Resolution Ratifying the San Joaquin Council of Governments' Annual Financial Plan for Fiscal Year 2008109 Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, June 4, 2008. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Randi Johl, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Tiffani Fink, Transportation Manager, at (209) 333-6800, extension 2678. F. Wally Sandelin y '• Public Works Director FWSlpmf Enclosure cc: City Clerk NCOG FINANCIALPLAN DOC