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HomeMy WebLinkAboutAgenda Report - June 4, 2008 E-05AGENDA ITEM E6*5 Am CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding the Purchase of a Hydraulic Underground Cable Pullerto the Lowest Responsive BidderAllquip Universal, Inc. of West Sacramento, CA ($87,945.14) (Replacement)(EU©) MEETING DATE: June 4,2008 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution awarding the purchaseof a Hydraulic Cable Pullerto the lowest responsivebidderAllquip Universal Incof West Sacramento, CA in the amount of $87,945.14. BACKGROUND INFORMATION: On May 7,2008, the City Council approved specifications and authorized advertisement for bids for the Hydraulic Underground Cable Puller. The following bids were received and opened on May 22,2008. BIDDER AMOUNT AlIquip Universallnc, West SacrameritoCA $87,945.14 Global Machinery West LLC, Sac ramentD CA $92,557.25 Sherman & Reilly Inc, ChaftanoogaTN $93,300.73 Holt of California, Stockton CA $100,173.02 The hydraulic underground cable puller is a highly specialized piece of equipment used by the Electric Utility Department's (EUD's) construction crews when installing medium voltage cable in underground ductivault systems. The pulling equipment comes trailer -mounted with a gas/diesel engine operated hydraulic power unit that provides a highly controllable pulling speed and tension through a special steel "pulling cable". The new hydraulic underground cable pullerwill come with an air compressor mounted on the trailer so that the steel pulling cable can be blown into the duct system. This eliminates the need for a compressor at the job site — a savings in time and labor. Overthe years, cable manufacturers have developed parameters within which the cable installation must be performed in order to avoid damaging the cable during this process. To obtain the maximum cable life, these standards need to be followed. No other piece of equipment in the utility fleet can be used as a substitutefor this application to meet the manufacturer's cable installation requirements. FISCAL IMPACT: Long term savings will be realized by having underground cable installed properly' APPROVED: BlairKi @, Manager Adopt Resolution Awarding the Purchase of a Hydraulic Underground Cable Pullerto the Lowest Responsive Bidder Allquip Universal, Inc. of West Sacramento, CA (387,945.14) (EUD) June 4 2008 Page 2 of 2 FUNDING: Cost of the purchase is $87,945.14 and is included in the EUD 2007/08 budget in Ac omi t,110b.1611201. c(lum ? Georqe F. Mdrrow Electric Utility Director rJ Prepared By: Barry Fisher, Construdion/Maintenance Supervisor G F MIBF/AMS/lst RESOLUTION NO. 2008-102 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE PURCHASE OF A HYDRAULIC UNDERGROUND CABLE PULLER WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, four sealed bids were received and publicly opened on May 22, 2008, 11:00 a.m., for the purchase of a hydraulic underground cable puller for the Electric Utility Department as described in the specifications approved by the City Council on May 7, 2008; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Allquip Universal, Inc., West Sacramento, CA $ 87,945.14 Global MachineryWest LLC, Sacramento, CA $ 92,557.25 Sherman & Reilly, Inc., Chattanooga, TN $ 92,651.30 Holt of California, Stockton, CA $100,173.02 WHEREAS, staff recommends that the City Council award the bid to Allquip Universal, Inc., of West Sacramento, California, in the amount of $87,945.14. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the bid for the purchase of a hydraulic underground cable puller for the Electric Utility Department to Allquip Universal, Inc., of West Sacramento, California, in the amount of $87,945.14; and BE IT FURTHER RESOLVED that funds be appropriated from the unencumbered bond proceeds (Electric Utility Department 1999 Certificate of Participation Series A) for this purchase. Dated: June 4, 2008 hereby certify that Resolution No. 2008-102 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 4, 2008, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Hitchcock, and Katzakian NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS—Johnson and Mayor Mounce ABSTAIN: COUNCIL MEMBERS— Naie 4v�)_ RANDIJOHL City Clerk 2008-102