HomeMy WebLinkAboutAgenda Report - June 4, 2008 E-03AGENDA ITEM EOP5
&Q� CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Asphalt Materials for Fiscal Year
2008109 to Granite Construction Company, of Stockton ($225,198)
MEETING DATE: June 4,2008
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding contract for asphalt materials for fiscal
year 2008109 to Granite Construction Company, of Stockton, as
follows:
Item A. 2,000 Tons 3/8 Max Medium Type A, PG 64-16, Granite Construction Stockton $76.50
Item B. 1,000 Tons 1/2" Max Medium Type A, PG 64-16, Granite Construction Stockton $72.19
BACKGROUND INFORMATION: This contract provides asphalt materials for various street
maintenance projects carried on throughout the City during the fiscal
year.
Specifications for this project were approved on April 2, 2008. Bid packets were mailed out to three
vendors. On May 14, 2008, the City received only one bid, from Granite Construction Company, of
Stockton, for the asphalt materials (bid tab attached). This year's contract prices increased by an
average of 34 percent over last year's prices. This significant increase reflects the rising cost of
petroleum products, The quantities of asphalt will be reduced according to funding available.
FISCAL IMPACT: This budget expense will assist the Streets and Drainage Division in its
continuing effort to maintain the City of Lodi's asphalt paving.
FUNDING AVAILABLE: Pi Maintenance Fund
vans, Budget Manager n
vans, Budge{ Manager V
F. Wally Sa elin
PublicWorks Director
Prepared by George M. Bradley, Street and Drainage Manager
FWS/GMBldsg
Attachments
cc: Curt Juran. Assistant Streets and Drainage Manager
APPROVED: /
BI , City Manager
K IWPICOUNCIL108\Asphalt 08-09Award.doc 911912008
Bidder F.QB. Plant per ton Tax Plus Energy Surcharge / Total per ton plus Tax and
AryAddtional Costs AryAddtional Costs
2,000 TONS (318'1 Max Medium Type A PG 6416
Granite Construction Ca7paany $71.00 $5.50 $0.00
George Reed no bid
1,000 TONS (11ZI Max Medium Type A PG 6410
Granite Construction Company $67.00 $5.19 $0.00
George Reed no bid
Bid Opening 5(14/08 @ 11:00 AM
PW Cone. Fan
George Reed
17300 E. Jahant Road
Clements, CA 95227
phone 209-759-3331 fax 209-759-3406
2000 tons 3/8"
1000 tons 1/2"
%lncremefor FY
Merenos 2110IMM 20081MM
$76.50 $20.47 $56.03 370/6
$0.00
$72.19 $17.24 $54.95 31%
$153,005.00
$72,192.50
total of Items 1 & 2 $225,197.50
Granite Cor>stnidion
Oonwny
10500 S. Harlan Road
French Camp, CA 95231
phone 209-982-4750 fax 209-983-0161
CITY OF LODI, CALIFORNIA
200812009
ITEM 1. 9.5mm (3/8") Max Medium Tvae A. PG 64-16 or 64-10
F.O.B. Plant
Estimated Annual Quantity 1,000 Tons
PRICE PER TON: $ C) C)
TAX: $ 4-77-0
ADDITIONAL COSTS
(fuel surcharge, energy
adjustments, etc., if any)
TOTAL COST PER TON
*To bid Item 1, you must own or operate an asphalt supply plant.
ITEM Z 12.5m (112") Max BL-cdurn Type A. PG 64-10
Estimated Annual Quantity
zlqrfll��
M&N
ADDITIONAL COSTS
(fuel surcharge, energy
adjustments etc. if any)
F.O.B. Plant
2,000 Tons
67, `
X5-./49
TOTAL COST PER TON $ "A Z- - 1 19
*To bid Item 2, you must own or operate an asphalt supply plant.
Loads may be six (6), twelve (12) or twenty-five (25) tons
G:\STREETSIASPHAL'R2008.20091revised Specs.doc Proposal Page 7 5/2/2008
Plant Location:
(Street address)
(City, Zip Code)
CW1 cl?Z—q---7�70
(Telephone Number)
(FAX number)
The'following information is requested for those bidding:
Dump Fee forAsphalt Spoils,$ znzc- p e r ton. I No Charge write NC.
G:\STREETSIASPHAL*n.2008-20091,revised Specdcc Proposal Page 8 51212oo8
DECLARATION OF BIDDER
The undersigned declares that the specifications in the attached Notice inviting Bids and this Bid
Proposal have been examined and submits the above schedule cf prices as undersigned's bid. All
representations made herein are true and are made under penalty of perjury.
BIDDER'S COMMENTS:
Date: ,2008
Contractor
.-- V
A tho ' e Signat
Title
TYPE OF OkGAN IZATI ON
individual, Partnership, or Corporation
Address
c
Telephone
CITY OF I_ODI,
A Municipal Corporation
Blair King
City Manager
Attest:
Randi Johl
City Cleric
Approved as to Form:
D. Stephen Saler
City Attorney
G:ISTREETS�ASPHAL^R2008-2009VsvfsedSpecs.doc Proposal Page 9 5/2/2008
RESOLUTION NO. 2008-100
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR ASPHALT
MATERIALS FOR FISCALYEAR 2008-09
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, a single sealed bid was received and publicly opened on May 14, 2008, at
11:00 a.m., for asphalt materials for fiscal year 2008-09 as described in the specifications
therefore approved by the City Council on April 2, 2008; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Description Bidder/Location Bid Amount
Item A. 2,000 Tons 318" Max Medium Type A, PG 6416 Granite Construction, Stockton $153,005.00
Item B. 1,000Tons 112" Max MediumType A, PG 6410 Granite Construction, Stockton $ 72,192.50
WHEREAS, staff recommends awarding Items A and B of the contract for asphalt
materials for fiscal year 2008-09 to the sole bidder, Granite Construction Company, of Stockton,
California, as shown above.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for asphalt materials for fiscal year 2008-09 to the sole bidder, Granite Construction
Company, of Stockton, California, in the amount of $225,197.50.
Dated: June 4, 2008
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...............................................
I hereby certify that Resolution No. 2008-100 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 4, 2008, by the following vote:
AYES: COUNCIL MEMBERS- Hansen, Hitchcock, and Katzakian
NOES: COUNCIL MEMBERS- None
ABSENT: COUNCIL MEMBERS -Johnson and Mayor Mounce
ABSTAIN: COUNCIL MEMBERS -None
City Clerk
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