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HomeMy WebLinkAboutAgenda Report - April 15, 2009 K-01AGENDA ITEM K-01 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for Improvementsat the Grape Bowl, 221 Lawrence Avenue, and Provide Additional Funding to Fully Leverage County Grant Funds and Consider the Recommendationof the Recreation Commission Regarding Field Turf MEETING DATE: April 15,2009 PREPARED BY: Interim harks and Recreation Director RECOMMENDED ACTION: 1) Approve pians and specifieabons and authorize advertisement for bids for Americans with Disabilities Act (ADA) Improvementsat the Grape Bowl, 221 Lawrence Avenue. 2) Identify source of funds —the Parks Impact Fee program or one- time proceeds from Lockeford Street property sale —and appropriate $150,000 to fully leverage the San Joaquin County grant match requirementof a 1.5 -to -I funding ratio. 3) Considerthe recommendation of the Recreation Commission to appropriate $1.2 million from the Park Impact Mitigation Fee program to install an artificial turf field at the Grape Bowl. BACKGROUND INFORMATION: In order to fully leverage the $323,000 available from San Joaquin County discretionary funds, and meet the County's April 17 deadline, the City Council must take two steps. The first, approving the plans and specifications and authorize advertisements for bids, meets the County's requirementthat the project is readyto bid. The second, identifyingthe source of an additional $150,000 in City funds, allows the City to meet the County's 1.5 -to -I local match requirementand take full advantage of County funding. The prgW M11 make the Grape Bowl partially accessible to disabled visitors by meeting Americanswith Disabilities Act standards. The work consists Cf constructing new ramps to the Grape Bowl's upper concourse and providing ADA parking in the East lot. Plans and specifications are on file in the Parks and Recreation office. In addition to the ADA improvements it has been determined by the Recreation Commission that the installation of a synthetic turf field would significantly increase year-round field inventorywhile generating additional revenuefor the Parks and Recreation Departmentthrough extended use of the Grape Bowl facility. The City has been collecting Park Impactfees designated for an artificial turf field. Appropriating $1.2 million from the impact fund is consistent with that charge. The synthetic turf project would allow for an upgrade of both security and lighting of the facility as components of the installation project. Funding for these improvements will come from Parks and Recreation Development Impact Fees, which as of June 30, 2008 had a cash balance of $2.5 million. Appropriation of the funds will occur at the time of contract award. APPROVED: Blair ity Manager Approve Plans and Specificationsand Authorize Adverbsementfor Bids for Improvementsat the Grape Bowl, 221 LawrenceAvenue, and ProvideAdditional Fundingto Fully Leverage County Grant Fundsand Considerthe Recommendation of the Recreation Commission Regarding Field Turf. April 15, 2009 Page 2 The improvementsto the Grape Bowl and the installationof the synthetic turf field are being presented together in order for both projects to be staged in a manner as to minimize the impact on the facility and the users. If the City Council appropriates funds for an artificial turf field, the playing surface could be installed as early as late summer. The improvement project timeline is dependent upon the County grant funds, which cease to be available if the project is not approved for bid by April 17, 2009. FISCAL I M PACT Appropriating $150,000 for the County match will reduce the balance available for other Park projects or the General Fund balance, depending on which source the City Council chooses. Appropriating $1.2 million from the Park Impact Fee program for an artificial turf field will reduce that fund in half, but the expense is consistent with the impact fee program's goals. Approving the ADA -related work, as well as the field improvements, will result in reduced maintenance costs, and result in the potential for additional Parks and Recreation Department revenue from increased Grape Bowl use. FUNDING: *Community Development Block Grant Funds $225,000 Donated Funds $118,000 Other City Funds (Park Impactor other) $150,000 County Discretionary Funds $323,000 Total Available Funds Available for ADA $816,000 Park Impact Fees Requiredfor Synthetic Turf $1,200,000 Total Project Cost $2,016,000 *These funds have already been encumbered, but are shown hereto illustrate the City's commitmentto meetthe County match requirement. mes KL RodaM Interim Parks and Recreation Director Prepared by James M. Rodems F. Wally Olin Public W s Director April 13,2009 COUNTY OF SAN JOAQUIN Office of the County Administrator County Courthouse, Room 707 222 East Weber Avenue Stockton, Califomia95202-2778 (209) 468-3203, Fax (209) 468-2875 Mr. Blair King, City Manager City of Lodi City H311,221 West fine Street Lodi, CA 95240 MANUEL LOPEZ Oaxity Ad!rni abntw ROSALEE Assistant QmrAy AdmWl*ator Dean` County Contribution for Lodi Grape Bowl Project In April 2007, the County Board o f 9*ervi.scm approved a contribution of $450,000 from Supervisorial District 4 Special Project Fund for ADA improvements at Lodi Grape Bowl (see Board Order B-07431). Subsequently, at the 2008-09 Final Budget Hearing, the Board reduced this contribution from $450,000 to $323,356 (seeBoard Order B-08-690). The release of the County's contributionis contingent on receiving notification flan the City of Lodi thEt the project is ready forbids. our -office received your ]ether, dated April 7,2009, notifyingthe Countythat the Inch City Council will consider staff recommendations to proceed with soliciting bids for the Lodi Grape Bowl improvement proj ect at its April 15* mwtirg. Based on your letter, enclosed is the County warrant in the amount of $323,356 which n st be used toward ADA improvementsat Lodi Crape Bowl. It should also be noted that Board Order B-07431 stipulatesthat the matching funds from the City of loth must be at least 1.5 times the County's contribution and the construction costs mst be at least $1,144,375. Further, if the construction costs are Less, the County's contribution will be reduced proportionately and the City of Lodi is expected tD return the savings to the County. Please provide the County Administrator's Office with the estimated timetable for the initiation and completion of construction of the ADA improvements at the Lodi Grape Bowl. Also, when the work is completed, provide our office with a summary of the costs showing the City's contribution and total cost of the ADA improvements. Good luck with your project. If you have questions, please contact Assistant County Administrator Rosa Lee at 468-3217. Very tndy yowrs, mamuel Lopez County Administrator ML�iSIJA c: Board of Supervisors Auditor -Controller RSL04-02 Before the Board of Supervisors County cf San Joaquin, State of California B-07-431 MOTION Gu6WnwAtWwftftr Attachment A This Board of Supervisors does hereby approve the request for W= for needed improvements and renovation to the Lodi Grape Bowl Festival using District Far Discretionary Funds and that the conditions for funding include: 1. The City cE Lodi w11 be the lead agency and must have matching money of at least 15 to 1. 2. lT,e$45DOW Is a one-time catalyst fundIng. 3. The City of Lodi designate $225.000 of its CDBG entitlement to the Grape Bawl Project. 4. The City cE Lodi must provideany additional Funding beyond the $1,144,375 budget. If the cost of phase one dam. then the conMbution from the District Fou -funds would proportionately decrease. 5. The County would notparffcipate In anyaddttional phases of the pr©jee, The $4M.000 is one-time funding. 6. The $45DA00 will be returned to the County if actual construction work on the project has not started within 24 months from approval date. The Board of Supervisors also requeststhat Supervisor Vogel come back to the Board to adcmess the concems aE the Board expressed at the Aprli 17, 2007 Board Meeting. HEREBY �^`ck W' that the above order was passed and adopted on April 17, 2007 by the following vote of the Board of Supervisors, to wit: AYES: VOGEL, RUHSTALLER, G Ti RREZ NOES: ORii aRLAS, MOW ABSENT: NONE LOM K SAMUN Qwk grew sold a(SWWWism Cooley ds..lagaio ABSTAIN: NONE C0812(mg) Attachment B Before the Board of Supervisors County cf San Joaquin, Stade cf California B-08- 690 2008-2009 Final Budget Adjustments MOTION: GutierrezlMow This Board of Supervisors hereby adopts the Final Budget with the modifications summarized on AttachrnenIs A and B as the Final County Budget for fiscal year 2008-2009. Farther, this Board of Supervisors approves to defer Resolution R-88-1061, which would have provided a rental rate adjustment for individuals in all living situations under the General Relief Pmgidn:. AYES: Ruhstaller, Omeilas, Gutierrez, Mow, Vogel NOES: None ABSENT: None ABSTAIN: None LOIS M. SAHYOUN Clerk of the Board of Supervisors' County of Sart Joaquin State of California Uaw. Lois Sahyoun (COD IM AttachmentA Final Budget Adjustments Fiscal Year 2008-2009 Char in AippropMialons AgVenture $10, 000 Probation Officers on Campus" 463,485 (VIIGRC %.7IUVG r'01 R �3I VUI IUVV0LU, Recharge 570,000 American -Freeport Element 250,000 American -'F eeporl Ciemenib' 1,000,000 Drug Court (one-year only) 328,894 EI Joven Noble (one-year only) 55,000 Child Abuse Prevention Council (one-year only) 92,000 ODmmunilY Partnership for Families (one-year only) 100,000 Womerls Center (ori year on ly) 9,340 Reduce Reserve for Contingencies to $38.1 M (802,379) Total Budget Adjustments $2,076,340 Funding Sources Reservefor Infrastructure Match $570,000 Loan from Road Fund for American -Freeport Element 1,250,000 Supervisoriai District Project Funds 247,000 Domestic Violence Trust Fund 9,340 Total Funding Sources $2,076,340 a. Funding and hiring of fhe additional Probation Officers are contingent on an agreement with Stockton Unified School District on cost sharing. b. Continent on Board approval of feasibility1riscal study. Supervisorial District Project Funds Lodi Grape Bowl Renovation $323,356 Graft Abatement Program 100,000 Veterans Stand Down 10,000 Lodi Community Center Bus Passes 1,000 Total Supervisorial District Project Funds $434 356 EW* Dr4k' 009 VendorNiumber: 000000809- No. 00493867 --- PU LOMRAPFBOWL4/09 Apx007MW 00902062 P,C.EISE GILL JOYCE JOHNSON WHEN READYFOOR PLC" @ 8-3114 09 APR 13 AN 9: 09 COUNTY ADMINISTRATOR 0.00 323,35600 v �FAQU F 0049386. fi COUNTY OF AN �Q � SAN1[OAQU p Auditorw(:) -- . x 2!1+ diet, l3 ' �toc7tto,"C20 K .960878 Daft AW1312Q09 Pay Au°aut :.323;336:00 , 'yONiFn<2 �` �� � � 4ry�MIl�RANrVGOagITki1:0ATlOF�IS.`� e ****nn UD TAi�EN fY:THREB Td30USAND i'HR E 11NUZ_ tED FIFi"Y=$IX A?!ID 7IX 1 ] OQ DOLI.ARtttt, a "1"HRE�.��D _ a : ,r � W i, �yS�jy��0�-1-• 3 /�T /�� ��/�}�� 1 4 I - � � ` tl V W L I.ik_� d�lLr �� 4 - I �� +�- - - -. �. 212 it .'Pm UM3: .Cll ADS ...AIVbpQUtD1i,CPA A Tl4lt-CflNTA ,mm iwp sod ir0049386?r 1:0 Le 12 0 38241 9600084 2?8Il' f � I I - x �j yr . 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''` �� s ��.. e �•..--. tm +-�� _ r ddi 1 Idmop ritjr 009 i. ago °r* 1 � x ,;'k4r4t,�•v �� -- Recommended Actions ----- �777:-_ ■ A �r��r� project plans and specifications far=ADQ fp�-o�r��nts ■ Leverage �o�nty fur�ds: ---- ------------ 1 ,5 -to -1 _match == ------------- Consider Recreation Commission's ------------------- ___ r_ �€�mr�endation to install SII -weather field -Plans and Spec'if'ications ■ Pl---------- a-n-----------�__d s���ifications on file - ---------- --- ■ Ad-d,r-e-s-s--e---,-, rr�i�� a� SDA �hanges Project incl uct� ramps, r6- ss stroo�n a and seating Leveraging County Funding ------------- • ----- We need to commit $485,034 to leverage County grant of $323,356 • Current-l-und-------------------- ------------ s: • $225,000 2007-08--CDBG Funds •$118,000 donations - ------------- --- --------------- ----------- ---- - --------------- • $142,034 needed to complete the match .. - - _..._�.--------------- -- ---______________________________________________________________________________________________________________________________________ -- ,,,,,,,,,,,, -„;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ---------------------------------------------------------------------------------------------------------------------------- - ____________________________________________________________________----_,--______ x T - T- ,- __ T-______ T_ - _ ------------------------------------------------------------------------------- ---------------------------------------------------- �y--------------------------- XK.7z� ssues -- ----------- rexpenditures justified without -------------- Uti - - - - - - - - - - - -J - - - - - - - - - - - - -- ---------------- - -------------------------------------- ------- --------- -Z-On- ----------------- --- --------- ----------- *0 ----------------- ------- a __- „__ - _--------------------------------,, , - - _--------------------------------------------====-- -------------------- ---------------------- ---------- --- l ,-__--------,- -.------- -,