HomeMy WebLinkAboutAgenda Report - April 15, 2009 E-06AGENDA ITEM E-06
CITY OF LODI
COUNCIL COMMUNICATION
?M
AGENDA TITLE: Adopt Resolution Approving Appropriation of Funds for Raw Water Intake Pipe
Construction and Temporary Construction Easement ($864,000)
MEETING DATE: April 15, 2009
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution approving the appropriation of funds for the raw
water intake pipe construction and purchase of temporary
construction easement in North Lower Sacramento Road.
BACKGROUND INFORMATION: At the December 17,2008 City Council meeting, approval was
given to enter into agreement with San Joaquin County for the
construction of the raw water intake pipe in conjunction with the
County's project to reconstruct North Lower Sacramento Road
from Woodbridge Irrigation Canal to the north City limit during the summer of 2009. The prior action by
Council recognized the cost savings of having the County project construct the pipeline. The savings
are estimated to be more than $400,000. A copy of the December 17, 2008 minutes are provided in
ExhibitA for reference.
The plans and specifications have been prepared by HDR Engineering, Inc., and have been incorporated
into the County's project. A sketch of the improvements is provided in Exhibit B. The estimated cost of the
raw water intake pipe is $864,000, which includes contingencies, construction management, and purchase
of a temporary construction easement across a private parcel for $1,000. The actual cost of pipeline
construction will be determined when the County opens its bids for the North Lower Sacramento Road
project in May 2009. Contract award by the County is expected to take place in June 2009.
Our agreement requires the City to remit to the County 50% ($432,000) of the estimated total
construction cost of the pipeline prior to contract award on the project. The final payments will be made
concurrent with project construction.
Funding for the raw water intake pipe construction will come from Water Capital (181). Proceeds from
the sale of banked Woodbridge Irrigation Districtwater could also be used to fund the project if a sale
were to occur in the nearfuture. The advance of funds from Water Capital would be accounted for in the
financing plan for the Surface Water Treatment Facility project. Staff recommends that the Council
appropriate funds for the construction of the pipeline and purchase of the temporary construction
easement.
Not appropriating the funds at this time would delay the construction of the raw water intake pipe. It
would then likely be constructed concurrently with the Surface Water Treatment Plant. As mentioned, the
added cost of delaying construction is estimated to be more than $400,000.
The plans and specifications are on file in the Public Works Department.
APPROVED: /
Blair Kirin; -6' Manager
'IanMawWahwPioinolCCWaWntakePioe.dO 411012009
Adopt Resolution Approving Appropriation of Funds for Raw Water Intake Pipe Construction and
Temporary Construction Easement ($864,000)
April 15, 2009
Page 2
FISCAL IMPACT: An increase in maintenance cost will occur when the pipeline is placed into
service.
FUNDING AVAILABLE: Requested Appropriation: Water Utility Capital Fund (181) $864,000
C�.w.
Jordan Ayers
Deputy City Managerllnternal Services Director
F. Wally S delin
Public Works Director
Prepared by Lyman Chang. Senior Civil Engineer
FWSILClpmf
Attachments
cc: Water Services Manager
Senior Civil Engineer Chang
San Joaquin County Public Works Department
HDR Engineering, Inc.
K:NVVMPROJECTSIWATER1SuAaceWaterPlantlRawwMrPipinglCCWaberintakePipe.doc 411012009
Continued December 17,2008
Exhibit A
K-2 apt RPGolution Authorizing the (ity Manager to ExPrutP AgrPPmPnt� with San loanuin
nty for and I
Trpatmpnt Plant Raw,Water Poup-linp( o " Pr SaCramen
City Manager King briefly introduced the subject matter of the executive agreement with the
County for storm water service and surface water treatment pipeline.
Public Works Director Wally Sandelin provided a presentation regarding the proposed
agreements with the County. Mr. Sandelin specifically discussed the memorandum of
understanding for storm drainage service to Woodbridge, the area location in the City's sphere of
influence for utilities, calculations for the area, the eight-acre size of the property, partnership
between the City and County along Lower Sacramento Road, the benefit to the City of no
additional drainage occurrences, the position of the Woodbridge Irrigation to not allow additional
discharge, permit requirements, County payment of related fees and maintenance of facilities
outside City limits, cooperative agreement for construction of Lower Sacramento Road, the water
plant not being constructed prior to road construction, detailed design information, City
responsibility of pipeline, and the matter being brought back to Council for payment options.
In response to Mayor Hansen, Mr. Sandelin stated the County is paying $15,000 for operations
and maintenance costs for a ten-year period, which will be reconciled at the end of the
agreement.
In response to Council Member Mounce, Mr. Sandelin stated Woodbridge Irrigation District (WID)
is probably, not allowing additional discharge in light of the down hill farmers and the City.
In response to Council Member Mounce, Mr. Sandelin stated that, with respect to future
residential development, development of the area would be restricted to current planning for the
County, which is comparable to that of the City. The County representative also referenced that
the area incorporates a cemetary and is designated as residential rural.
In response to Council Member Hitchcock, Mr. Sandelin stated currently the storm water sits
along the roadway and there is a need to provide some improvements for safety reasons and to
move the water. The County representative stated Woodbridge uses the Mokelumne River as its
main discharge source.
Discussion ensued between Council Member Hitchcock and Mr. Sandelin regarding the ability of
WID to refuse to allow additional discharge, winter and summer month flows, and the application
to Lodi Lake and the route to the canal.
In response to Council Member Hitchcock, Mr. Sandelin stated the funding options will be brought
back to Council, the proposed pipeline will connect what the City Council already approved for
construction in relation to the surface water treatment facility.
In response to Council Member Johnson, Mr. Sandelin stated the 3.55 acres reflects the existing
mobile park, a portion of which is used for storage, the engineering run off is characteristic
of multi -family, and the trailer park is not in the current designation.
In response to Council Member Johnson, the County representative indicated the trailer park
could be designated as a mobile home park technically; although, there is a higher level of
pavement and asphalt with the park to the east. Mr. Schwabauer stated the cost may be higher
with such a designation as well.
In response to Mayor Hansen, Mr. Schwabauer stated summer drainage into Lodi Lake is pretty
remote and WID's main concern is with capacity, which is why it would be opposed to a storm
drainage facility unless it were somehow using the water.
In response to Mayor Pro Tempore Katzakian, Mr. Sandelin stated the discharge from
DeBenedetti goes to Beckman and then to WID.
In response to Mayor Hansen, Mr. Sandelin stated the County is in the position of having to do
this and the City is taking advantage of the opportunity to put the line in, which will be more costly
to do at a later date, and would delay the water plant construction until 2015 if the City waited
more than five years.
Continued December 17,2008
Mayor Hansen made a motion, second by Council Member Johnson, to adopt Resolution
No. 2008-251 authorizing the City Manager to execute agreements with San Joaquin County for
provision of storm water service for a portion of the Woodbridge community and construction of
the Lodi Surface Water Treatment Plant raw water pipeline in Lower Sacramento Road.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Johnson, Mayor Pro Tempore Katzakian, and Mayor Hansen
Noes: Council Member Hitchcock, and Council Member Mounce
Absent: None
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EXHIBIT B
North Lower Sacramento Road
San Joaquin County
City of Lodi. -Proposed Raw Water Intake Frp
RESOLUTION NO. 2009-36
A RESOLUTION OF THE LODI CITY COUNCIL
APPROPRIATING FUNDS FOR RAW WATER INTAKE PIPE
CONSTRUCTIONAND PURCHASE OF TEMPORARY
CONSTRUCTION EASEMENT
WHEREAS, at the December 17, 2008, City Council meeting, approval was given to
enter into agreement with San Joaquin County for the construction of the raw water intake pipe
in conjunction with the County's project to reconstruct North Lower Sacramento Road from
Woodbridge Irrigation Canal to the north City limit during the summer of 2009. The prior action
by Council recognized the cost savings of having the County project construct the pipeline. The
savings are estimated to be more than $400,000; and
WHEREAS, the plans and specifications have been prepared by HDR Engineering, Inc.,
and have been incorporated into the County's project. The estimated cost of the raw water
intake pipe is $864,000, which includes contingencies, construction management. and purchase
of a temporary construction easement across a private parcel for $1,000. The actual cost of
pipeline construction will be determined when the County opens its bids for the North Lower
Sacramento Road project in May 2009. Contract award by the County is expected to take place
in June 2009; and
WHEREAS, our agreement requires the City to remit to the County 50% ($432,000) of
the estimated total construction cost of the pipeline prior to contract award on the project. The
final payments will be made concurrent with project construction; and
WHEREAS, staff recommends that funds for the construction of the pipeline and the
purchase of the temporary construction easement in North Lower Sacramento Road be
appropriated from the Water Utility Capital Fund.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
appropriate funds in the amount of $864,000 from the Water Utility Capital Fund for the
construction of the pipeline and the purchase of the temporary construction easement in
North Lower Sacramento Road.
Dated: April 15, 2009
hereby certify that Resolution No. 2009-36 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 15, 2009, by the following vote:
AYES: COUNCIL MEMBERS – Hitchcock, Johnson, Katzakian, and
Mayor Hansen
NOES: COUNCIL MEMBERS–None
ABSENT: COUNCIL MEMBERS– Mounce
ABSTAIN: COUNCIL MEMBERS – None
3—
J�O H
City Clerk
2009-36
CITY COUNCIL
LARRY D. HANSEN, Mayor
PHIL KATZAKIAN.
Mayor Pro Tempore
SUSAN HITCHCOCK
BOBJOHNSON
JOANNE L. MOUNCE
CITY OF LODI
PUBLIC WORKS DEPARTMENT
San Joaquin County
Public Works Department
P.O. Box 1810
Stockton, CA 95201
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\kwww. l o d i. g ov
April 10, 2009
BLAIR KING
City Manager
RANDIJOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
HDR Engineering, Inc.
2365 Iron Point Road, Ste. 300
Folsom. CA 95630
SUBJECT: Adopt Resolution Approving Appropriation of Funds for Raw Water Intake
Pipe Construction and Temporary Construction Easement ($864,000)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, April 15, 2009. The meeting will be held at 7 p.m, in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letterto City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910, Be sure to allow time for the
mail. Or, you may hand-deliverthe letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to till out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the Council,
please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Lyman Chang,
Senior Civil Engineer, at (209) 333-6800, extension 2665.
F. Wally Sandelin
Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
MGMATERINTAKEPPE. DOC