HomeMy WebLinkAboutAgenda Report - April 15, 2009 E-03AGENDA ITEM E"3
CITY OF LODI
%W COUNCIL COMMUNICATION
AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and
MEETING DATE: April 15, 2009
PREPARED BY: Randy Lipelt Buyer
$20,000
RECOMMENDED ACTION: Information only. This report is made o the City Council in
accordance with Lodi Municipal Code i2.12.060.
BACKGROUND INFORMATION: During the 1st calendar quarter of 20C ), the following purchases
were awarded. Background informati for each purchase is
attached as Exhibits A through Z.
Exh Date Contractor
B 1/12/09
Green Electric
C 1/20/09
Electrical Reliability Service
D 1/21/09
West Coast Arborists
E 1/23/09
Tri -American Inc
F 1/26/09
Golf Ventures West, LLC
G 2/03/09
Sparks Distributing
H 2/03/09
Municipal Maintenance
Equipment Inc.
1 2/03/09
Bagley Enterprises, Inc.
J 2/09/09
Hewlett Packard
K 2/10/09
Custom Iron Works
L 2/13/09
Siemens
M 2/18/09
AM Stephen Construction
Company
N 2/19/09
DC Frost Associates Inc.
0 2/24/09
Eaton Corporation
P 3/03/09
Gaylord
Q 3/16/09
Demco Inc
R 3/17/09
DC Frost Associates
S 3/23/09
Xerox Corporation
T 3/23/09
CENVO
U 3/24/09
Tab Office Planning Group
V 3/25/09
Bekins-Pacific Storage
Company
W 3/25/09
Golden State Flow
Measurement
X 3/26/09
Commerce Printing Services
Y 3/29/09
Ace Supply Company
Z 3/29/09
GEXPRO
Approved:
Project
Electric Inventory
Automatic Transier Switch Inst Ration
OSHA Electrical Safety Trainin
Annual Tree Planting Fiscal Yr '008-2009
Purchase of Roadsaver Low T2 :k hot melt
crack filler
Jacobsen 526, 26" Walk Reel IN )wer
Transit Shop 12,0001b 2 -Post L t
Transit Shop Repair of Existing Portable
Lifts
Municipal Service Center (MSC Phase II
Enhanced Vapor Recovery (EV I)
Upgrades
Storage Area Network
Animal Shelter Drain Covers
Remote Racking Device
Adjust Manhole & Water Valve rame &
Covers to Grade at Citv Design ited
Locations
White Slouah UV LamD Replac ment
UPS Replacement Project
Lodi Public Library Renovation 'hase 1
Lodi Public Library Renovation 'hase 1
White Slough UV Lamp Replac ment
Copy Paper
Utility Bill Envelopes/Letterhea,
Envelopes
Finance Department Relocatior
Finance Department Relocatior
Water Inventory
The City of Lodi Community Ac
Spring/Summer 2009
Electric Inventory
Electric Inventory
Blair King, CitJ Whager
Award Amt.
$7,200.00
$9,212.63
$11,000.00
$6,912.40
$6,249.50
$6,399.50
$9,233.37
$19,974.66
$14,578.97
$5,099.17
$8,205.17
$20,000.00
$18,930.83
$7,135.20
$12,119.33
$19,930.50
$19,901.49
$7,745.07
$5,123.40
$6,403.58
$12,106.48
$8,474.23
/ity Guide $10,295.00
$6,971.43
$6,271.05
FISCAL IMPACT: Varies by project. All purchases wereI budgetdd the 2008-09
Financial Plan.
FUNDING:
Funding as indicated on Exhibits.
�)Af A
Jo an yers
Deputy City Managerllntemal
RIAPAR
Services Director
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Electric Inventory
DEPARTMENT: Electric Utility
CONTRACTOR GEXPRO
AWARD AMOUNT: $5,565.29
DATE OF RECOMMENDATION: January 9, 2009
BIDS OR PROPOSALS RECEIVED:
GEXPRO
All Phase Electric Supply
Intraline Inc
"NO BID" or NO RESPONSE RECEIVED:
Rexel Norcal Valley
Kortick Manufacturing
Platt Electric Supply
WESCO Distribution
General Pacific
HD Supply Portland
HD Supply Benicia
EXHIBIT A
$5,565.29
$6,348.85
$7,750.03
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new construction. They will
also be used for maintenance of the City of Lodi Electric system. GEXPRO was the low
responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No.: 18133
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Automatic Transfer Switch Installation
Electric Utility
Green Electric
$7,200.00
January 12, 2009
EXHIBIT B
BIDS OR PROPOSALS RECEIVED:
Green Electric $7,200.00
Holt of California $9,374.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Green Electric's bid is less that Holt of California and is familiar with Caterpillar Equipment.
They have also been involved in other installations for Public Works Department.
FUNDING:
Purchase Order No.: 18238
161354.1827.17
Prepared by: Gerald M King
Title: Distribution Planner
Reviewed
by:
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: OSHA 1910 & NFPA 70E Electrical Safety Training
DEPARTMENT: Electric Utility
CONTRACTOR Electrical Reliability Services
AWARD AMOUNT: $9,212.63
DATE OF RECOMMENDATION: January 20, 2009
BIDS OR PROPOSALS RECEIVED:
AVO Institute (Online prices/per person)
Electrical Reliability Services (32 people)
"NO BID" or NO RESPONSE RECEIVED:
$1,450.00
$9,212.63
BACKGROUND INFORMATION & BASIS FOR AWARD:
This electrical safety training meets both OSHA & NFPA required safety training. Electrical
Reliability Services quote is for 32 people to attend the training at $287.89 per person, for a
total of $9,212.63, whereas AVO Institute costs $1,450.00 per person to attend the training.
FUNDING:
Purchase Order No.: 18248
160601.8099
Prepared by: D. Rogers
Title: Senior Administration Clerk
Reviewed
by:
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Annual Tree Planting Fiscal Year 2008-2009
DEPARTMENT: Public Works
CONTRACTOR West Coast Arborists
AWARD AMOUNT: $11,000.00
DATE OF RECOMMENDATION: January 22, 2009
BIDS OR PROPOSALS RECEIVED:
This is an included part of the annual tree trimming
contract awarded to West Coast Arborists for Fiscal
Year 2008-2009. The contract cost for planting 15
gallon trees is $125 @; there is an additional $500 for
miscellaneous related work
"NO BID" or NO RESPONSE RECEIVED:
$11,000.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
This contract was approved by Council on March 5, 2008, resolution 2008-32
FUNDING: Streets & Drainage tree maintenance 3215036.7335
Prepared by: Curtis Juran
Title: Assistant Streets & Drainage Manager
Reviewed
by:
Purchase Order No.: 18252
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Purchase of Roadsaver Low tack hot melt crack filler
DEPARTMENT: Public Works
CONTRACTOR Tri -American
AWARD AMOUNT: $6,912.40
DATE OF RECOMMENDATION: January 22, 2009
BIDS OR PROPOSALS RECEIVED:
Tri -American $6,912.40
Environmental Concepts $7,105.93
Crafco $7,187.40
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a maintenance material for the Street's hot melt crack fill applicator. The bids were
handled on an informal bid basis.
FUNDING:
Purchase Order No.: 18263
Streets & Drainage Measure K maintenance 325028.7352
Prepared by: Curtis Juran
Title: Assistant Streets & Drainage Manager
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Golf Ventures West
Jacobsen 526, 26" Walk Reel Mower
Parks and Recreation
Golf Ventures West
$6,249.50
January 26, 2009
"NO BID" or NO RESPONSE RECEIVED:
Acme
A- 1 Saw
$6,249.50
EXHIBIT F
BACKGROUND INFORMATION & BASIS FOR AWARD:
Several years ago the parks division purchase a very inexpensive reel mower that is now no
longer serviceable. Its existing condition would require more of our limited funds to repair
the unit than it is valued.
FUNDING:
Purchase Order No.: 18268
$3,450 from 1207511.7851 and $2,799.50 from 107531.7359
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Sparks Distributing
Air & Lube Systems Inc.
Bagley Equipment Inc.
Transit Shop 12,000 LB, 2 -Post Lift
Public Works, Fleet Services
Sparks Distributing
$6,399.50
February 3, 2009
"NO BID" or NO RESPONSE RECEIVED:
N/A
EXHIBIT G
$6,399.50
$6,635.45
$7,588.13
BACKGROUND INFORMATION & BASIS FOR AWARD:
The existing 2 -Post Lift used in the Fleet Services Shop is worn out. A new 12,0001b 2 -Post
Lift is needed for the new Fleet Transit Shop currently under construction. This was not
included in the construction contract so that the City of Lodi could purchase the equipment
directly and provide it for the contractor to install, saving the City the 15- to 20 -percent mark-
up that the contractor would add
FUNDING:
Purchase Order No.: 18289
173356.1825.2250; 182356.1825.2250; 332356.7709
Prepared by: Dennis J. Callahan
Title: Fleet & Facilities Manager
Reviewed
by:
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Transit Shop Repair of Existing Portable Lifts
DEPARTMENT: Public Works, Fleet Services
CONTRACTOR Municipal Maintenance Equipment Inc
AWARD AMOUNT: $9,233.37
DATE OF RECOMMENDATION: February 3, 2009
BIDS OR PROPOSALS RECEIVED:
Municipal Maintenance Equipment Inc
"NO BID" or NO RESPONSE RECEIVED:
N/A
$9,233.37
BACKGROUND INFORMATION & BASIS FOR AWARD:
The existing Portable Lifts used in the Fleet Services Shop are worn and in need of repair.
Shop staff can fix the lifts themselves, but parts are needed to do so. This purchase is for
parts only from the local SOLE SUPPLIER dealer, Municipal Maintenance Equipment Inc.,
of Sacramento. The Portable Lifts repairs are required prior to moving into the new Fleet
Transit Shop currently under construction.
FUNDING
Purchase Order No.: 18226
125079.7709 (50%); 260561.7331 (50%)
Prepared by
Dennis J. Callahan
Title: Fleet & Facilities Manager
Reviewed
by:
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Municipal Service Center (MSC) Phase II Enhanced Vapor
Recovery (EVR) Upgrades
DEPARTMENT: Public Works, Fleet Services
CONTRACTOR Bagley Enterprises, Inc.
AWARD AMOUNT: $19,974.66
DATE OF RECOMMENDATION: February 3, 2009
BIDS OR PROPOSALS RECEIVED:
Bagley Enterprises, Inc. $19,974.66
*Elite IV Contractors $19,415.00
*note: Elite IV's proposal was received after the
submittal deadline, and included an exclusion that they
would not guarantee completing the work before the
California Air Resources Board mandatory deadline.
"NO BID" or NO RESPONSE RECEIVED:
JP Petroleum
BACKGROUND INFORMATION & BASIS FOR AWARD:
The California Air Resources Board (CARB) has mandated that all fuel dispensing facilities
with underground storage tanks subject to Phase II vapor recovery upgrade to Phase II
Enhanced Vapor Recovery (EVR) by April 1, 2009. The City of Lodi, anticipating this
upgrade, budgeted funds for this work to be done in the current fiscal year. A Request for
Quotes was sent out to known local vendors/contractors licensed to perform the work. Two
proposals were received, but one was non-compliant.
FUNDING:
Purchase Order No.: 18294
260561.7709
Prepared by
Dennis J. Callahan
Title: Fleet & Facilities Manager
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Storage Area Network
ISD
Hewlett-Packard
$14,578.97
February 9, 2009
EXHIBIT J
BIDS OR PROPOSALS RECEIVED:
Cybernetics $15,035.00
Dell $30,812.80
HP $14,578.97
"NO BID" or NO RESPONSE RECEIVED:
None
BACKGROUND INFORMATION & BASIS FOR AWARD:
Equipment provides abundant, expandable data storage and archiving facility. It also allows
the City to begin virtualizing its server assets in an effort to reduce the footprint of its
computer room. This vendor was selected because of price, reputation and equipment
reliability.
FUNDING:
Purchase Order No.: 18305
123001.7715
Prepared by: Steve Mann
Title: I.S. Manager
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Custom Iron Works
Vic Meyers
Animal Shelter Drain Covers
Police Department
Custom Iron Works
$5,099.17
February 10, 2009
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Low Bid
FUNDING:
Purchase Order No.: 18310
12110169.1825.2250
Prepared by: John Munoz
Title: Facilities Supervisor
Reviewed
by:
EXHIBIT K
$5,099.17
$7,653.00
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Siemens
Remote Racking Device
Electric Utility
Siemens Energy Inc.
$8,205.17
February 13, 2009
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT L
$8,205.17
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier: Needed to operate Siemens Switchgear at Killelea Substation.
Council Resolution 2007-97
FUNDING: 160652.7720
Prepared by: Jess Kerekes
Title: Electric Technician
Reviewed
by:
Purchase Order No.: 18313
EXHIBIT M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Adjust Manhole and Water Valve Frames and Covers to
Grade at City Designated Locations
DEPARTMENT: Public Works
CONTRACTOR AM Stephens Construction Company
AWARD AMOUNT: $20,000.00
DATE OF RECOMMENDATION: February 18, 2009
BIDS OR PROPOSALS RECEIVED:
AM Stephens Construction Company $4,800.00
Fagundes and Son $4,950.00
DDS Construction $6,600.00
"NO BID" or NO RESPONSE RECEIVED:
None
BACKGROUND INFORMATION & BASIS FOR AWARD:
There are numerous manhole and water valve frames and covers in the City of Lodi that
have been damaged by traffic and need repair. The three contractors listed above provided
the City of Lodi with a quote to adjust three manholes to grade. Based on these quotes, we
have expanded the scope of work to include additional manholes and also water frames and
covers.
FUNDING: 160652.7720
Prepared by: Wes Fujitani
Title: Senior Civil Engineer
Reviewed
by:
Purchase Order No.: 18323
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough UV Lamp Replacement
Public Works
Coombs -Hopkins & DC Frost
$18,930.83
February 19, 2009
BIDS OR PROPOSALS RECEIVED:
Coombs -Hopkins & DC Frost
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT N
$18,930.83
BACKGROUND INFORMATION & BASIS FOR AWARD:
UV Lamps, ballast, and quartz sleeves are used in the wastewater treatment process to
disinfect treated wastewater before it is discharged to Dredger Cut or used by our
customers (NCPA and San Joaquin Vector Control District). Coombs -Hopkins & DC Frost
are the manufacture's representatives for Trojan Technologies, Inc., who is the manufacture
of our UV system and the sole supplier for all the parts utilized in their system. The UV
lamps being purchased will be part of an ongoing operations and maintenance costs as they
near their operational life expectancy of 12,000 hours. Future purchases will follow as the
remaining lamps reach their life expectancy. The lamp replacement costs have been
anticipated and are included in the 2008-2009 Wastewater Budget.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title
Reviewed by:
Purchase Order No.: 18324
Wastewater Treatment
Superintendent
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
UPS Replacement Project
Electric Utility
Eaton Corporation
$7,135.20
February 2, 2009
BIDS OR PROPOSALS RECEIVED:
Eaton Corporation Federal Systems
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT O
$7,135.20
BACKGROUND INFORMATION & BASIS FOR AWARD:
The current UPS is aging and no longer serviceable by the manufacture
The UPS is a key component of our emergency preparedness plan. Complimented by our
existing emergency generator, the two systems, work in tandem to provide several days of
emergency power.
The UPS provides power to critical equipment such as the Supervisory Control and Data
Acquisition base radio system, computer servers/workstations etc.
FUNDING:
Purchase Order No.: 18339
160612.7715
Prepared by: Abel Palacio Sr.
Title: Utility Operations Supervisor
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Gaylord
Lodi Public Library renovation Phase 1
Library
Gaylord
$12,119.33
March 3, 2009
"NO BID" or NO RESPONSE RECEIVED:
None
EXHIBIT P
$12,119.33
BACKGROUND INFORMATION & BASIS FOR AWARD:
Library furnishings are highly specialized items. The library has selected these pieces for
their suitability and worked with company representatives to customize the pieces. A
conference discount of 25% has been applied to the pricing.
FUNDING:
Purchase Order No.: 18342
1218003.1829.2275
Prepared by: Nancy Martinez
Title: Library Services Director
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Lodi Public Library Renovation Phase 1
DEPARTMENT: Library
CONTRACTOR DEMCO
AWARD AMOUNT: $19,930.50
DATE OF RECOMMENDATION: March 10, 2009
BIDS OR PROPOSALS RECEIVED:
Demco
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT Q
$19,930.50
BACKGROUND INFORMATION & BASIS FOR AWARD:
Library furnishings are highly specialized items. The library staff has selected these pieces
for their suitably and worked with company representatives to customize and finalize the
furniture specifications to meet the needs of the library renovation project.
FUNDING:
Purchase Order No.: 18402
1218003.1829.2275
Prepared by: Nancy Martinez
Title: Li
Reviewed
by:
Services Director
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough UV Lamp Replacement
Public Works
Coombs -Hopkins & DC Frost
$19,901.49
March 17, 2009
BIDS OR PROPOSALS RECEIVED:
Coombs -Hopkins & DC Frost
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT R
$19,901.49
BACKGROUND INFORMATION & BASIS FOR AWARD:
UV Lamps, ballast, and quartz sleeves are used in the wastewater treatment process to
disinfect treated wastewater before it is discharged to Dredger Cut or used by our
customers (NCPA and San Joaquin Vector Control District). Coombs -Hopkins & DC Frost
are the manufacture's representatives for Trojan Technologies, Inc., who is the manufacture
of our UV system and the sole supplier for all the parts utilized in their system. The UV
lamps being purchased will be part of an ongoing operations and maintenance costs as they
near their operational life expectancy of 12,000 hours. Future purchases will follow as the
remaining lamps reach their life expectancy. The lamp replacement costs have been
anticipated and are included in the 2008-2009 Wastewater Budget.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title
Reviewed by:
Purchase Order No.: 18404
Wastewater Treatment
Superintendent
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
20# White Bond Multipurpose Paper
Purchasing
Xerox
$7,745.07
DATE OF RECOMMENDATION: March 23, 2009
BIDS OR PROPOSALS RECEIVED:
Xerox $7,745.07
Office Depot $8,042.46
OfficeMax $9,309.60
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Restocking inventory of white paper.
FUNDING:
Purchase Order No. 18414
100.1447
Prepared by: Sherry R. Moroz
Title: Purchasina Technician
Reviewed by:
EXHIBIT S
EXHIBIT T
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Utility Bill/Payment Envelopes and Letterhead Envelopes
DEPARTMENT: Purchasing
CONTRACTOR Cenveo
AWARD AMOUNT: $5,123.40
DATE OF RECOMMENDATION: March 23, 2009
BIDS OR PROPOSALS RECEIVED:
Cenveo
Envelope Products
Response Envelope
"NO BID" or NO RESPONSE RECEIVED:
$5,123.40
$5,170.33
$5,409.05
BACKGROUND INFORMATION & BASIS FOR AWARD:
Restocking inventory of utility bills, payment envelopes and letterhead envelopes
FUNDING:
Purchase Order No. 18417
100505.7301, 100.1447, 210810.7301
Prepared by: Sherry R. Moroz
Title: Purchasina Technician
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Finance Department Relocation
Public Works
Tab Office Planning Group, Inc.
$6,403.58
DATE OF RECOMMENDATION: March 24, 2009
BIDS OR PROPOSALS RECEIVED:
Tab Office Planning Group, Inc
"NO BID" or NO RESPONSE RECEIVED:
None
EXHIBIT U
$6,403.58
BACKGROUND INFORMATION & BASIS FOR AWARD:
Tab Office Planning Group, Inc is the only authorized entity that can relocate the existing
Tab File System to the new Finance Department Relocation at 310 West Elm Street.
FUNDING:
Purchase Order No.: 18425
1211035.1825.2300
Prepared by: Gary Wiman
Title: Construction Manager
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Finance Department Relocation
Public Works
Bekins-Pacific Storage Company
$12,106.48
DATE OF RECOMMENDATION: March 25, 2009
BIDS OR PROPOSALS RECEIVED:
Bekins-Pacific Storage Company
Low Bidder for Library Move
"NO BID" or NO RESPONSE RECEIVED:
None
EXHIBIT V
$12,106.48
BACKGROUND INFORMATION & BASIS FOR AWARD:
Bekins Pacific Storage Company has relocated numerous City Offices and Departments.
Most recently, the Library was moved in January 2009. Their knowledge of the Finance
Department and familiarity with City needs makes for an easy transition.
FUNDING:
Purchase Order No.: 18421
1211035.1825.2300; 16104.1825.2250
Prepared by: Gary Wiman
Title: Construction Manager
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Water Inventory
Public Works
Golden State Flow Measurement
$8,474.24
DATE OF RECOMMENDATION: March 25, 2009
BIDS OR PROPOSALS RECEIVED:
Golden State Flow Measurement
Sole Supplier
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT W
$8,474.24
BACKGROUND INFORMATION & BASIS FOR AWARD:
These meters are for the Water Inventory. They will be used in new construction and
maintenance of the City of Lodi Water System. Golden State Flow is the only approved
vendor for these meters.
FUNDING:
Purchase Order No.: 18426
180.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by:
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: The City of Lodi -Community Activity Guide/Spring-Summer
2009
DEPARTMENT: Division of Arts & Culture/Community Center
CONTRACTOR Commerce Printing
AWARD AMOUNT: $10,295.00
DATE OF RECOMMENDATION: March 31, 2009
BIDS OR PROPOSALS RECEIVED:
Commerce Printing
Seeger's Printing
Casey Printing
"NO BID" or NO RESPONSE RECEIVED:
$10,295.00
$12,497.00
$10,296.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Commerce Printing offers a complete production and a high quality product at the lowest
competitive price.
FUNDING:
Purchase Order No.: 18435
345026.7301
Prepared by: Diane C. Amaral
Title: Proqram Coordinator
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Inventory
Electric Utility
Ace Supply Company
$6,971.43
DATE OF RECOMMENDATION: March 30, 2009
BIDS OR PROPOSALS RECEIVED:
Ace Supply Company
General Pacific Inc
Intraline Inc
"NO BID" or NO RESPONSE RECEIVED:
All Phase Electric Supply
GEXPRO
Rexel Norcal Valley
Kortick Manufacturing Company
Wesco Distribution
HD Supply Portland
HD Supply Benicia
EXHIBIT
$6,971.43
$7,122.28
$8603.84
BACKGROUND INFORMATION & BASIS FOR AWARD:
These meter locking rings are for the Electric Utility Inventory. They will be used on new
and on replacement meter installations. Ace Supply Company was the low responsible
bidder.
FUNDING:
Purchase Order No.: 18442
160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Inventory
Electric Utility
GEXPRO
$6,271.05
DATE OF RECOMMENDATION: March 30, 2009
BIDS OR PROPOSALS RECEIVED:
GEXPRO
All Phase Electric Supply
"NO BID" or NO RESPONSE RECEIVED:
Intraline Inc
EXHIBIT Z
$6,271.05
$9,675.95
BACKGROUND INFORMATION & BASIS FOR AWARD:
These streetlights are for the Electric Inventory. They will be used to replace streetlights
that have failed in service. They can also be used in new construction. GEXPRO is the low
responsible bidder.
FUNDING
Purchase Order No.: 18447
160.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by: