HomeMy WebLinkAboutAgenda Report - March 18, 2009 E-05 ERAGENDA ITEM Fa' 5
tat CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDATITLE: Receive Report Regarding Final Costs for the November 4, 2008, General
Municipal Election
MEETING DATE: March 18,2009
PREPARED BY: City Clerk
RECOMMENDED ACTION: Receive report regarding final costs for the November 4, 2008,
General Municipal Election.
BACKGROUND INFORMATION: On May 21,2008, the City Council approved entering into a contract
with the County of San Joaquin for the County Registrar of Voters to
provide certain services for the November 4, 2008, General
Municipal Election.
Preliminary estimates from the Registrar's Office projected the election costs at $66,120. The actual cost
totaled $52,090.95, as detailed on the attached invoice marked Exhibit A.
NOTE: The costfor candidates'statements cf qualifications in the amount cP $2.754.07 was billed directly to the
candidates.
FISCAL IMPACT:
FUNDING AVAILABLE:
Attachment
$55,000 was budgeted for the November 4, 2008, General Municipal
Election, which resulted in a savings to the City of approximately $2,900.
$55,000 — Election Account (100102.7323)
Jar n ers, Deputy City Managerllntefnal Services Manager
Ran
City Clerk
APPROVED: _ r
Blair Ity Manager
COUNTY OF SAN JOAQUIN
w: a
REGISTRAR OF VOTERS OFFICE
212 NORTH SAN JOAQWN ST
rf<.�oN:P P.O. BOX 810
STOCKTON CA 95201
AUSTIN G. ERDMAN
REGISTRAR OF VOTERS
(209) 468-3194
aerdrnanCMsjgov.org RECEIVED
r B 2 7 2009
February 26,2009 c�ry C Lodi
Randi Johl
City Clerk
City cE Lodi
R0.13ox 3006
Lodi. CA 95241
Re:
Dear Ms. Johl:
Invoice No. 3293
w x
L
PHONE (209) 468-2885
FAX (209) 468-2889
TTY (209) 953-1070
www.sjcrov.org
The cost for conducting the City cf Lodi Election (City Council) consolidated with the General Election held on
November 4 ,2008 is $ 52,090.95.
Please remit this amount to:
Registrarof Voters
San Joaquin County
P.O. Box 810
Stockton, CA 95201
This invoice is now due and payable. The attached statement gives you the breakdown of the costs. If you
have any questions regarding this billing, please call Raul Ochoa at (209) 953-1073.
Very truly yours,
r
Austin G. Erdman
Registrarc£ Voters
AGE:fm
enclosures
REGISTRATION (209) 468-2890 —BUSINESS ADM IN ISTRATION (209) 468-8942
CANDIDATES FILINGAND FINANCIAL DISCLOSURES (209) 468-8945—PRECINCT OPERATIONS (209) 468-2892
ITEMIZED COST
Invoice Number: 3293
Agency/District: City of Lodi
Title of Election: Statewide General Election
Date of Election: November 4, 2008
Registered Voters: 27,532 Number of Ballot Types: 4
Cost Per Registered Voter: $1.89
Description
Amount
Sample Ballot Booklets (Not Including Stmt of Qual's)
$
8,390.98
Official Paper Ballots
$
2,101.25
Miscellaneous Charges
$
3,309.92
Polling Place Rental
$
547.54
Postage
$
1,474.50
Publications
$
432.80
Transportation
$
454.24
Computer Run Time
$
54.89
Election Officers'/Field Insp. Payroll
$
7,447.72
Election Night Workers' Payroll
$
361.55
Office Salaries' Payroll Permanent Employees
$
3,120.60
Office Salaries' Payroll Temp Employees
$
4,527.02
EmployementAgencylContract Employees
$
7,123.77
Fringe Benefit (FY 2007-08) 86.35%
$
2,440.00
Utility & Equipment (2007-08) 80.10%
$
3,509.49
Duplicating Services
$
51.62
Security Svcs. (Sheriffs Office)
$
102.17
Precinct Supplies
$
631.83
Mileage (Motor Pool)
$
248.69
Unit cost for the Electronic Voting System
(at $1.28 divided by 2 per Dist. Registered Voter)
$
3,006.31
Candidate's Stmt. Of Qualif
Additional Publications
Spanish Translation
2,754.07
Total Amount $ 52,090.95