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Home My WebLink AboutAgenda Report - March 18, 2009 B-01 SMAGENDA ITEM Zowl A& CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Council Workshop — PreliminaryTask and Expenditure Priorities for Fiscal Year 2009-2010 MEETING DATE: March 18, 2009 City Council Meeting PREPARED B Y City Manager RECOMMENDED ACTION: Council direction requested. BACKGROUND INFORMATION: It is respectfully requested that the Council participate in an informal workshop priorto the regular Council Meeting. This is a time of fiscal austerity. As the budget for Fiscal Year 2009-2010 begins to be prepared, direction is sought with regard to the relative value of activities, tasks, and expenditures. This workshop is intended to elicit direction concerning those activities or projects that are relatively more important to the Council and also those activities for which reductions should be considered first. As a note of interest, this type of exercise is a basic element of zero -based budgeting. Again, the workshop is informal and will be completed prior to the regular Council Meeting. Blair King City Manager APPROVED: Blair Kin Manager r V 0 F07 V tiWork-Plan and Budget PrioritiesF 4j/FO Please indicate those programs, projects, tasks, or activities that are relatively more important. Please post a green sticker t next to the tasks or activities you think are relatively more important and a red • sticker next to the tasks or activities you think are relatively less important. You will also be given blue • stickers to respond to the last two questions. 11 "41 Work -Plan and Budget Prioritie Economic Development - f Direct& Contra Lodi Conference and Visitor's Bureau Downtown Lodi Business Partnership San Joaquin Business Partnership San Joaquin Enterprise Zone Administration Public Works - Development Services Community Development Support Electric Utility Key CustomerAccount Representative Downtown Clean-up 03 ccO} U � Work -Plan and Budget Priorities 0 *V Sustainable and Livable Communi Fireworks and Fourth of July Parade of Lights Celebration on Central Grants for the Arts FridayArt Hop/Art on the Square Community Improvement- Code Enforcement Park Maintenance Hutchins Street Square Pool Maintenance Blakely Park Pool Maintenance General Fund Recreation Division support General Fund Hutchins Street Division support Library Support Senior Services Programs Graffiti Abatement Mistletoe Maintenance Weed, Litter, and Median Maintenance CDBGAdmin istration GWorkmPlan and Budget Prioritie Law Enforcement Animal Control Animal Shelter Crime Prevention Gang Awareness Patrol and Investigations Downtown Bike Patrol Parking Enforcement Dispatch and Communications Jail Volunteers and Cadets Program School Resource fxw '(40 O Work -Plan and Budget PrioritiesI ),��r fp0TrJ Fire and Emera-encv Prewredness Four Engine Companies One Truck Company Four Stations Public Education Medical Response Emergency Preparedness/EOC Exercise Engine Company Inspection and Services f2- Work -Plan and Budget Priorities General Government Revenue Collection Accounting and Financial Services Budget and Performance Information Systems Human Resources Division Employee Recognition Programs Boards and Commissions Training & Travel City Protocol Account City Attorney City Manager City Clerk Liability and Insurance Staff to various Council Appointed Advisory Bodies and Boards ...o ` Work -Plan and Budget Priorities Cadtal. Infrastructure & SDecial Projects Vehicle Replacement Water Treatment Plant Water Meters PCE/TCE Pavement Maintenance Facilities Replacement Utilities Replacement De6enedetti Park Roget Park/Senior Housing Playground Safety Pigs Lake Embankment Grape Bowl General Plan Lodi/Stockto n Separator Lodi Energy Center Electric Transmission Line Pixley Park Public Safety Communications Major Street Reconstruction and Improvements Sustainable Communities Sidewalk Replacement in Front of City Properties.., Should the amount of money the General Fund spends on various services expressed as a percentage of expenditures remain the same for Fiscal Year 2009-10 as it was in Fiscal Year 2008-09? (In other words, although itwill be a smaller pie, should the shape of the pie remain the same?) YES NO &I1 By policy the minimum unrestricted General Fund reserve should equal 15% or $6 million for Fiscal Year 2009-10. The anticipated June 30,2008 figure was $4.5million C11.3%), the actual June 30, 2008 figure was $4.2 million (10.5%), the projected June 30, 2009 figure is $3.8 million (9.6g) . Should the June 30,2010 short-term goal be: $3.8 million $4.2 million $4.5 million 1.2 1 A: L 0.6 L LL W" 0.2 I Fire (Sworn) Personnel per 1,000 Stockton Lodi Manteca City $350.00 $300.00 $250.00 .CL $200.00 V a� CL ♦- $150.00 0 0 $100.00 $50.00 Economic Development Cost per Capita Stockton Tracy Lodi Manteca Galt City ME O. 7k N 6.0 0 CL E 5.0 W 10 4.0 d E 3.0 z 2.0 1.0 Wif Building 100,000 Stockton Tracy Lodi Manteca Galt City �� U: r,�, a a a t 4 5 £ i } Reserve Percentage Survey Agency Policy? Percent Actual Percent Notes Agoura Hills Yes 40% Alhambra No 10% No "formal" policy Aliso Viejo Yes 35% 15% GF Stabilization, 10% Economic Uncertainty, 10% Continency (not 100% sure I got this right) Angels Camp Yes 35% Atwater Yes 25% 32% Benicia Yes 20% 5% economic uncertainty, 5% liability, 10% disaster Beverly Hills Yes 40% Brisbane Yes 50% Carlsbad Yes 30% 30% minimum, with 40% to 50% target Colton Yes 1596 8% Dipping into reserve this year and expect to finish June 30th at 8% Culver City Yes 30% 40% 25% requirementwith 5% for'emergency' Davis Yes 15% EI Cajon Yes 20% Also maintain a fluctuating 'rainy day' reserve, but no policy on that EI Centro Yes 10% EI Cerrito Yes 10% 10% policy, 15% informal practice Elk Grove Yes 15% -20% Fresno Yes 5% 6.70% Fullerton Yes 10% Goleta Yes 33% Kerman No 50% Target 25%, currently at 50%, no formal policy La Mesa Yes 1596 May be revising upwards Lafayette Yes 50% Laguna Niguel Yes 50% Lake Forest Yes 40% 40% plus $3 million disaster reserve Laverne Yes 15% Lawndale Yes 100% Lomita Yes 50% Mill Valley Yes 15% Try to keep an additional 10% in reserves Milpitas Yes 15% Modesto Yes 8% Monterey Yes 15% 11% Morro Bay No 27.50% They have a target, not a formal policy Mt. Shasta Yes 8% to 10% Oakley Yes 20% Orange Yes 25% Orland Yes 13.33% Plus some fixed amounts for economic downturn and natural disaster Palos Verdes Estates Yes 50% Pismo Beach Yes 20% Pittsburg Yes 15% Poway Yes L5% 50% Poway Yes 15% Rancho Cordova Yes 20% Rancho Mirage Yes 100% Policy is reserve equal to 1 year of budget Rancho Palos Verdes Yes 50% Plus $3 million capital improvements projectfund reserve Redwood City Yes 15% to 20% Based on anticipated revenues Relands Yes 12% Riverside Yes 15% Roseville Yes 10% Net out indirect charges to utilities prior to calculating Sacramento Yes 10% 2.50% Based on revenues; they have used substantial reserves over the last few years San Dimas No 100% Have been saving for a large project, looking to adopt a 50% reserve policy San Francisco No 4% San Juan Capistrano Yes 50% San Luis Obispo Yes 20% San Mateo Yes 25% 12% San Rafael Yes 10% Santa Barbara Yes 25% 10% budget reserve, 15% disaster reserve Santa Clara Yes 25% 14% Santa Clarita Yes 15% Santa Monica Yes 10% Also have other fund balance designations, including $8.2million for economic uncertainty Santee Yes 25% Sierra Madre Yes 50% Just reached recently South Lake Tahoe Yes 26% 25% reserve, plus 1% contingency reserve Susanville Yes 20% Thousand Oaks Yes 20% 15% operating reserve, 5% emergency reserve Truckee Yes 16.70% 80% Twentynine Palms Yes 50% Union City Yes 7.50% Vacaville No 15% Not a formal policy, but try to reserve this amount Waterford No 33% Not a formal policy, but have maintained about 113 reserve for last 10 years Westminster No Yorba Linda Yes 50% Yucaipa Yes 15% 85% 15% requirement, 85% to 95% goal, currently at 85% City of Lodi Percentageof General Fund FY 2008109 Department % City Clerk 1.35% City Manager 1.39% Information Systems 2.54% Budget and Treasury 1.50% Financial Services 3.95% City Attorney 1.22% Human Resources 1.45% Economic Development 1.24% Police 36.84% Fire 21.99% Public Works 8.06% Parks 5.74% Library 3.45% Community Development 0.54% Community Center 2.98% Recreation 1.26%