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HomeMy WebLinkAboutAgenda Report - February 4, 2009 I-01 PHAGENDA ITEM T40-1 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Conduct a Public Hearing to consider the Community Development Block Grant Program Consolidated Plan and Action Plandevelopment process and to receive input regarding community needs and funding priorities. MEETING DATE: February4,2009 PREPARED BY: Community Development Department RECOMMENDED ACTION: Conduct a Public Hearing to consider the Community Development Block Grant Program Consolidated Plan and Action Plan development process and to receive input regarding community needs and funding priorities. BACKGROUND INFORMATION: This Public Hearing is required as part of the Federal requirements of the Community Development Block Grant (GDBG) program. No action on the part of the City Council is sought at this time. Staff will consolidate any public comment as part of the input process. In June 2008, the Council authorized staff to pursue becoming an entitlement community under the Community Development Block Grant (CDBG) Program, beginning with the 2009110 fiscal year. By becoming an entitlement community, the City has the opportunity to receive a larger annual CDBG allocation, but must comply with additional administrative requirements. Lodi has received CDBG funding since 1985 as a part of San Joaquin County. San Joaquin County staff has typically allowed the City to select projects and assist with implementing them. Each year, Lodi funds a mix of public works projects (including infrastructure and parks and facilities improvements), non- profit capital projects, economic development activities, and public services. Project eligibility requirements will remain the same when the City becomes an entitlement community. Funding Allocation According to HUD, Lodi's preliminary CDBG allocation for 2009110 is $743,500. Final allocations are typically released by HUD in February or March. Allocations are not currently anticipated to differ significantly from the estimates provided by HUD. CDBG Planning There are three documents that are required by HUD of any jurisdiction seeking to receive CDBG funds, collectively called the Consolidated Plan documents. The Consolidated Plan is a five-year plan for identifying and addressing community needs. The Plan contains an assessment that defines housing and community development needs for low-income persons and families, as well as a variety of special needs populations, including homeless, elderly, and APPROVED: Blair ity Manager disabled persons. The needs assessment is based on Census data, other available data sources, and input from community residents and service providers. The second component of the Consolidated Plan is a strategic plan, which lays out the City's method for expending CDBG funds over the five-year period and sets goals and prioritiesfor each type of eligible activity. The Action Plan is the Consolidated Plan's annual implementing document. The Action Plan provides a detailed description of each activity proposed for the fiscal year. It also contains the City's CDBG budget and goals for the fiscal year. The Citizen Participation Plan provides the policies and procedures for ensuring public access to CDBG program documents, including noticing and publication requirements. The goal of the Citizen Participation Plan is to give all citizens adequate opportunity to provide comments on CDBG goals, activities, budgets, and reports. Public Participation HUD encourages public participation throughout the Consolidated Plan process in order to identify community needs and priorities. City staff plans several opportunities for public involvement throughout the process. There will be three public hearings, one public meeting, an online survey, and opportunities to submit written comments on needs and the draft Plans. Next Steps The adopted Consolidated Plan documents must be submitted to HUD no later than May 15, 2009 in order to receive funding beginning July 1, 2009. City staff is actively working on a draft Consolidated Plan, and, as in past years, the City will offer an application process for nonprofit projects. Highlights of the planned schedule include the following: • February11 Public meeting on community needs; subrecipient application training • Feb. 13- March 13 Online survey available • March 11 Subrecipient application deadline • March24 City Council shirtsleeve session to review applications • April 1 Public hearing to review draft Consolidated Plan documents • April 6 - May 6 Public review period • May6 Public hearing to adopt Consolidated Plan documents Up to this point as part of the Urban County designation, this Consolidated Plan process has been handled by San Joaquin County. Through that process we simply provided information and feedback specific to our needs here in Lodi and the County, in tum, incorporated that information into the Plan for the entire Urban County. The point being that this is the same processthat has taken place in previous years, only now with City staff rather than the County. FISCAL IMPACT: The Consolidated Plan documents are anticipated to be completed using the City's 2008/09 CDBG administrative allocation through San Joaquin County. Up to 20 percent of the 2009/10 CDBG allocation maybe used for planning and administration. FUNDING AVAILABLE: N/A onradt Bartlam Interim Community Development Director KBIW CDBG Entitlement Process Presented by Community Development Department February 2009 CDBG Entitlement Process ■ Lodi has received Federal CDBG/HOME Program funding through San Joaquin County (SJC). Lj Cooperative Agreement since 1985 ■ In June 2008, Council authorized staff to pursue status as an Entitlement Community. o Receive Federal CDBG funding directly from HUD. Lj Requires that City staff take on administrative role and CDBG planning process. CDBG Entitlement Process ■ Consolidated Plan Process Three Required Documents ■ Consolidated Plan (Con Plan) ❑ Five-year plan for identifying and addressing community needs. • Housing • Homeless • Community Development CDBG Entitlement Process ■ Consolidated Plan Process Three Required Documents ■ Consolidated Plan ■ Action Plan ❑ Annual plan providing detail of each activity proposed for the fiscal year. ❑ City's CDBG budget and goals for that fiscal year. CDBG Entitlement Process ■ Consolidated Plan Process Three Required Documents ■ Consolidated Plan ■ Action Plan ■ Citizen Participation Plan ❑ Policies and procedures for ensuring public access to CDBG program documents. ❑ Give all citizens adequate opportunity to provide comments on CDBG goals, activities, budgets and reports. CDBG Entitlement Process ■ Consolidated Plan Process Three Required Documents ■ Consolidated Plan ■ Action Plan ■ Citizen Participation Plan ■ Annual Review Process o Five-year goals to be quantifiable. :j Progress measured in annual report. ■ Consolidated Annual Performance and Evaluation Report (CAPER) The Consolidated Plan Document ■ Previous Goals& Objectives 2005-2010 Li Goals ■ Provide Decent Housing ■ Provide a Suitable Living Environment ■ Expand Economic Opportunities The Consolidated Plan Document ■ Previous Goals& Objectives 2005-2010 Objectives ■ Increase supply of affordable housing to low- income households. ■ Maintain safe and sanitary housing for low-income households. ■ Ensure long-term affordability of units. ■ Promote homeownership. ■ Provide shelter for the homeless. The Consolidated Plan Document ■ Previous Goals& Objectives 2005-2010 Li Objectives ■ Provide supportive services for: ❑ Homeless; ❑ Persons at risk of homelessness; ❑ Those with special -needs; and ❑ Low-income households. ■ Increase supply of transitional housing. ■ Increase resources available to address housing - related needs, including the number of community based housing organizations, both for-profit and non-profit. The Consolidated Plan Document ■ Previous Goals& Objectives 2005-2010 o Objectives ■ Eliminate physical barriers that deny access to public and community facilities to those with limited mobility. ■ Provide essential social services, such as food and clothing, crisis intervention, anti -gang alternatives, and day care and recreational opportunities to low- income persons. ■ Encourage economic development activities to create and retain jobs, especially in downtown areas that are in need of physical revitalization and have stagnant rental and high vacancy rates. The Public Partidpetion Plan ■ Current schedule is an example of the degree of public involvement that is to be expected. 3 Public Hearings 2 Public Meetings An on-line survey o Soliciting written comments from the public, local agencies, service providers, organizations and the business community. CDBG Entitlement Process ■ Consolidated Plan documents approved and submitted to HUD by May 15th,2009. ■ Questions? f � I CITY OF LODI P. O. BOX 3006 LODI, CALIFORNIA 95241-1910 ADVERTISING INSTRUCTIONS SUBJECT: PUBLIC HEARING TO CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CONSOLIDATED PLAN AND ACTION PLAN DEVELOPMENT PROCESS AND TO RECEIVE INPUT REGARDING COMMUNITY NEEDS AND FUNDING PRIORITIES PUBLISH DATE: SATURDAY, JANUARY 24,2009 TEAR SHEETS WANTED: One (11 please SEND AFFIDAVIT AND BILL TO: RANDI JOHL, CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 DATED: THURSDAY, JANUARY22.2009 ORDERED BY: RANDI JOHL CITY CLERK S)pi� JF46MFER M ERRIN, CMC ASSISTANT TY CLERK formsladvius.dm MARIA BECERRA ADMINISTRATIVE CLERK DECLARATION OF POSTING PUBLIC HEARING TO CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CONSOLIDATED PLAN AND ACTION PLAN DEVELOPMENT PROCESS AND TO RECEIVE INPUT REGARDING COMMUNITY NEEDS AND FUNDING PRIORITIES On Friday, January 23, 2009, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing to consider Community Development Block Grant Program Consolidated Plan and Action Plan development process and to receive input regarding community needs and funding priorities (attached and marked as Exhibit A), was posted at the following locations: Lodi Public Library Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum I declare under penalty of perjurythat the foregoing is true and correct. Executed on January 23, 2009, at Lodi, California. JI6IIFER IO PERRIN, CMC ASSISTANT CITY CLERK N:1Administration\CLERK\Fonms1DECP0$T.DOC ORDERED BY: RANDIJOHL CITY CLERK MARIA BECERRA ADMINISTRATIVE CLERK THE CITY OF LODI COMMUNITY DEVELOPMENT DEPARTMENT 1EXHIOBIT Al Notice of Public Hearing for Discussion of the Community Development Block Grant Program NOTICE S HEREBY GIVEN that a public hearing will be held on Wednesday, February 4,2009 at 7:00 p, m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the Community Development Block Grant (CDBG) Program Consolidated Plan and Action Plan development process and to receive input regarding community needs and funding priorities. The City anticipates receiving approximately $743,500 in 2009-10 and $3.7million over the Consolidated Plan period. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. In order to secure CDBG funding, the City must complete three planning documents. The Consolidated Plan is a five-year plan for identifying and addressing community needs. The Plan contains an assessment that defines housing and community development needs as well as a strategic plan, which lays out the City's method for expending CDBG funds over the five-year period and sets goals and priorities for each type of eligible activity. The Action Plan is the Consolidated Plan's annual implementing document, and contains the City's budget and goals for the fiscal year. The Citizen Participation Plan provides the policies and procedures for ensuring public access to CDBG program documents, including noticing and publication requirements. Planning documents will be made available to the public for at least 30 days before adoption by the City Council. The documents are anticipated to be released in April 2009 for public review and comment. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding community needs and potential activities to be funded underthe CDBG Program. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. The City promotes fair housing and makes all its programs available to low- and moderate -income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. 7:Corarmniry AL120091CC - 24 CDBG PHNotice - Consolidated Plan Process Postin&dm DECLARATION OF MAILING PUBLIC HEARING TO CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CONSOLIDATED PLAN AND ACTION PLAN DEVELOPMENT PROCESS AND TO RECEIVE INPUT REGARDING COMMUNITY NEEDS AND FUNDING PRIORITIES On Friday, January 23, 2009, in the City of Lodi, San Joaquin County, California, I deposited in the United States mail, envelopes with first-class postage prepaid thereon, containing a Notice of Public Hearing to consider Community Development Block Grant Program Consolidated Plan and Action Plan development process and to receive input regarding community needs and funding priorities, attached hereto marked Exhibit A. The mailing list for said matter is attached hereto marked Exhibit B. There is a regular daily communication by mail between the City of Lodi, California, and the places to which said envelopes were addressed. declare under penalty cf perjurythat the foregoing is true and correct. Executed on January 23, 2009, at Lodi, California. 17 J&NIFER M ERRIN, CMC ASSISTANT CITY CLERK Forms/decmail.doc ORDERED BY: RANDIJOHL CITY CLERK, CITY OF LODI MARIA BECERRA ADMINISTRATIVE CLERK CITY OF LODI Carnegie Forum 305 West Pine Street, Lodi NOTICE OF PUBLIC HEARING Date: February 4, 2009 Time: 7:00 p.m. For information regarding this notice please contact: Randi Johl Ex i # b City Clerk Telephone: (209) 333-6702 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that on Wednesday, February 4, 2009, at the hour of 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to consider the following item: a) Community Development Block Grant Program Consolidated Plan and Action Plan development process and to receive input regarding community needs and funding priorities. Information regarding this item may be obtained in the Community Development Department, 221 West Pine Street, Lodi, (209) 333-6711. All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the City Clerk, City Hall, 221 West Pine Street, 2n4 Floor, Lodi, 95240, at any time prior to the hearing scheduled herein, and oral statements may be made at said hearing. If you challenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. Zf the Lodi City Council: City Clerk Dated: January 21,2009 i D. Stephen Schwabauer City Attorney CLERK%PUBHEAR1NOTiCESWOTCDD.DOC 1/21MO PH for CDBG Program Consolidated Plan and Action Plan development proces E X H 113, 1 T B1 Contact Company Address City State Robina Asghar, Community PO Box 1569 Stockton CA Executive Partnership for Director Families of San Joaquin County Tim Viall, Emergency 7 W. Scotts Stockton CA Executive Food Bank Avenue Director Ted Van Alen, The Salvation PO Box 1388 Lodi CA Business Army, Lodi Administrator corps Wendy Moore, San Joaquin PO Box Stockton CA Deputy County Human 201056 Director Services A enc Paul Rengh, Second Harvest 704 E. Manteca CA Executive Food Bank Industrial Director Park Drive Jonathan Senior Service 224 S. Sutter Stockton CA Quinn, Agency of San St. Development Joaquin County Administrator Valerie Sims, VBR Foster 1852W, 11th Tracy CA Administrator/ Family Agency Street, 4699 CEO Jo Ann SunHouse PO Box 348 Lodi CA Rimmer LOEL Senior Tracy Williams 105S. Lodi CA Center Washington Lodi House Suzanne 801S. Lodi CA Mangum Washinaton Mary Graham PO Box Stockton CA Children's 201056 Shelter Foundation Habitat for C/O Pete P.O. Box Stockton CA Humanity Chadwick 7429 Lodi Boy's & 275 Poplar Lodi CA Girl's Club Street Child Abuse P.O. Box Stockton CA Prevention 1257 Kate Macek, Women's 620 North San Stockton CA Development Center of San Joaquin Street Council Joaquin County Zi 95201 95201 95203 95241 95241 95201-3066 95337 ,5203 )5376 ,5241-0348 )5240 )5240 ?5201-3006 95267 95240 95201-1257 95202 PH for CDBG Program ConsolidatedPlan and Action Plan developmentprocess Director 95240 One -Eighty 17 W. Teen Center Lockeford Street Housing 448 S. Center Stockton CA 95203 A�thori Street Lodi Adopt -A- PO Box 2479 Lodi CA 95241-2479 Child Council for the 308 N. Stockton CA 95202 Spanish California Speaking Street Lodi Unified 1305 E. Vine Lodi CA 95240 School District Street