HomeMy WebLinkAboutAgenda Report - February 4, 2009 E-09AGENDA ITEM E-09
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE: February4,2009
PREPARED BY: RandyLipelt Buyer
RECOMMENDED ACTION: Information only. This report is made to the City Council in
accordance with Lodi Municipal Code §2.12.060.
BACKGROUND INFORMATION: During the 4th calendar quarter of 2008, the following purchases
were awarded. Background informationfor each purchase is
attached as Exhibits through AA
Exh Date Contractor Project Award Amt.
A
10101108
Coombs -Hopkins & DC Frost
White Slough UV Lamp Replacement
$18,252.00
B
10/03/08
Intraline Inc
Electric Inventory
$6,596.02
C
10/06/08
Survalent Technology
city Utility SCADA System
$5,320.28
D
10/15/08
IKON Office Solutions
Purchase of Photocopy Machine
$5,416.60
E
10/22/08
General Pacific
Purchase Electric Meters
$19,179.50
F
11/03/08
WGR Southwest Inc
PCE/TCE Remediation Project
$9,781.00
G
11/05/08
Steam Cleaners Stockton
Transit Shop Pressure Washer
$7,600.00
H
11/06/08
Tim Muhlbeir Painting
Lodi Lake Park Painting Improvements
$8,400.00
1
11/03/08
General Pacific
Purchase Electric Meters
$9,766.46
J
11/17/08
D & V Machine Shop & Pump
White Slough Irrigation Pump Repair
$6,315.99
K
11/05/08
Envelope Products Company
Utility Bill/Payment Envelope
$8,020.22
L
11/05/08
Transformer Testing & Repair
Transformer Repair
$6,400.00
M
11/07/08
Golf Ventures West
Cushman Utility Vehicle
$19,152.57
N
10/13/08
Exterior Design Inc.
Landscape Plant Replacement
$9,420.00
O
11/13/08
Coombs -Hopkins & DC Frost
White Slough UV Lamp Replacement
$18,252.00
P
Statewide General Waste Discharge
11/14/08
Holmes International
Requirements -Sanitary Sewer
$13,262.00
Management Plan Development Phase 2
0
11/17/08
GEXPRO
Electric Inventory
$18,717.04
R
11/17/08
Bobcat Central Inc.
Kubota Utility Vehicle
$19,254.67
S
11/21/08
Airgas NCN
Safety Supplies
$7,473.71
T
11/21/08
Pyro Combustion of California
Annual Boiler Maintenance Contract
$5,575.00
U
11/20/08
Netversant-Sacramento
Lodi Lake Boat House/Discovery Center
$5,351.73
Improvements
V
12/02/08
E.F. Kludt and Sons
White Slough Emergency Generator
$17,724.88
Diesel Purchase
W
12/02/08
Commerce Printing Services
The City of Lodi -Community Arts
$10,679.00
Directory/Winter-Spring 2009 Issue
x
12/11/08
David F O'Keefe Company
p y
Lodi Lake Boat House/Discovery Center
$9,560.97
Improvements
Y
12/11/08
Cybernetics
Storage Area Network
$14,032.00
Z
12/16/08
Angus Hammer Inc
Antivirus Renewal
$5,644.00
AP
12/17/08
Pyro Combustion of California
White Slough Boiler Re -tube
$7,450.00
APPROVED:
Blair i
g, ity Manager
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2008-2009
Financial Plan.
FUNDING: Funding as indicated on Exhibits.
Budget Manager
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2008-2009
Financial Plan.
FUNDING: Funding as indicated on Exhibits.
Kirk Evans, Budget Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
White Slough UV Lamp Replacement
Public Works
Coombs -Hopkins & DC Frost
$18,252.00
September 4, 2008
Coombs -Hopkins & DC Frost $18,252.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
UV Lamps, ballast, and quartz sleeves are used in the wastewater treatment process to
disinfect treated wastewater before it is discharged to Dredger Cut or used by our customers
(NCPA and San Joaquin Vector Control District). Coombs -Hopkins & DC Frost are the
manufacture's representatives for Trojan Technologies, Inc., who is the manufacture of our UV
system and the sole supplier for all the parts utilized in their system. The UV lamps being
purchased will be part of an ongoing operations and maintenance costs as they near their
operational life expectancy of 12,000 hours. Future purchases will follow as the remaining
lamps reach their life expectancy. The lamp replacement costs have been anticipated and are
included in the 2008-2009 Wastewater Budget.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: Wastewater Treatment
Superintendent
Reviewed by:
Purchase Order No.: 17988
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Inventory
Electric Utility Department
Intraline Inc.
$6,596.02
DATE OF RECOMMENDATION: October 3, 2008
BIDS OR PROPOSALS RECEIVED:
Intraline Inc
Gexpro
HD Supply Portland
HD Supply Benicia
"NO BID" or NO RESPONSE RECEIVED:
Wesco Distribution
General Pacific Inc.
Wire & Bolts
$6,596.02
EXHIBIT B
Wire Only
$6,443.45
$6,896.00
$7,439.06
$6,465.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new construction. They will
also be used for maintenance of the City of Lodi Electric system. Intraline Inc. was the low
responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No.: 17995
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Survalent Technology
City Utility SCADA System
Electric Utility Department
Survalent Technology
$5,320.28
October 6, 2008
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
There is a need for advance training and modifications to the SCADA System. The system has
advanced features that would be beneficial to the Utility additionally the system operators need
further training to get comfortable with the new system. We also need to make modifications to
the system to allow interfacing to the new RTU's currently being installed at the Substations.
FUNDING: 160653.7323
Prepared by: Abel Palacio
Title: Utility Operations Supervisor EUD
Reviewed by:
Purchase Order No.: 17999
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Purchase of Photocopy Machine
Purchasing
IKON Office Solutions
$5,416.60
October 15, 2008
BIDS OR PROPOSALS RECEIVED:
IKON Office Solutions is honoring the same price as bid
In 2007 for the original Master Sale Agreement dated
07/19/07 as approved by Resolution No. 2007-127
"NO BID" or NO RESPONSE RECEIVED:
$5,416.60
EXHIBIT D
BACKGROUND INFORMATION & BASIS FOR AWARD:
Canon IR 3025 Copier is replacing an existing copy machine for Purchasing. The current
machine has reached the end of its lifespan, causing frequent paper jams and breakdowns.
This machine is unable to have a maintenance contract due to its age.
FUNDING: 1220501.7701
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No.: 18018
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Meters Purchased
Electric
General Pacific
$19,179.50
DATE OF RECOMMENDATION: October 22, 2008
BIDS OR PROPOSALS RECEIVED:
General Pacific -Per Meter Price
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier (Per Council Res 99-124)
FUNDING:
Purchase Order No.: 18039
160613.7319
Prepared by: Ken Berg
Title: LEUD Metering
Reviewed by:
$445.00
EXHIBIT E
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
PCE/TCE Remediation Project
Public Works
WGR Southwest Inc
$9,781.00
November 3, 2008
BIDS OR PROPOSALS RECEIVED:
WGR proposal and scope of work letter
dated 10/29/08 for Remediation Project Review and
Evaluation of PCE/TCE Groundwater Plume running
underneath the downtown area.
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Work to be performed includes initial project meeting and discussion; data reduction and initial
analysis; assessment evaluation; pilot test evaluation; remedial design evaluation; remedial
system installation evaluation; analysis summary and report
FUNDING: 184010.7323
Prepared by: F. Wally Sandelin
Title: Public Works Director
Reviewed by:
Purchase Order No.: 18050
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Transit Shop Pressure Washer
Public Works, Fleet Services
Steam Cleaners Stockton, Inc.
$7,600.00
November 5, 2008
BIDS OR PROPOSALS RECEIVED:
Steam Cleaners Stockton, Inc
Air & Lube Systems, Inc.
Bagley Equipment, Inc.
"NO BID" or NO RESPONSE RECEIVED:
$7,600.00
$10,710.59
$9,063.42
EXHIBIT G
BACKGROUND INFORMATION & BASIS FOR AWARD:
A new Hot Pressure Washer is required for the new Fleet Transit Shop currently under
construction, and should be ordered now so that it can be installed as construction is
completed. The construction documents specified that this new piece of equipment would be
owner -furnished, contractor -installed to save the City of Lodi paying additional contractor
mark-up.
FUNDING: 125079.7709
Prepared by: Dennis J. Callahan
Title: Fleet & Facilities Manager
Reviewed by:
Purchase Order No.: 18058
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Lodi Lake Park- Painting Improvements
Parks and Recreation
Tim Muhlbeier Painting
$8,400.00
November 6, 2008
Tim Muhlbeier Painting
Flatlander Painting Company
Habitat Painting & Finishing
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
$8,400.00
$11,200.00
$14,175.00
EXHIBIT H
The project consists of painting the shade structures and guard railing in the beach area and
Dauber fishing dock, along with painting the Discovery Center. The scope of work includes
pressure washing, spot priming all rust pits and applying finish paint and clean-up. The project
is being funded through the State grant funds for the Lodi Boat House and Discovery Center
Improvements. There is no direct impact on the Parks and Recreation Budget.
FUNDING:
Purchase Order No.: 18059
1212808.1836.2400
Prepared by: Steve Virrey
Title: Parks Project Coordinator
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Meters Purchased
Electric Utility
General Pacific
$9,766.46
DATE OF RECOMMENDATION: November 3, 2008
BIDS OR PROPOSALS RECEIVED:
General Pacific -Per meter price
General Pacific -Per meter price
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Supplier (per Council Res 99-124)
FUNDING:
Purchase Order No.: 18062
160613.7352
Prepared by: Ken Berg
Title: LEUD Metering
Reviewed by:
$318.00
$358.00
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough Irrigation Pump Repair
Public Works
D & V Machine Shop and Pump Inc.
$6,315.59
November 17, 2008
BIDS OR PROPOSALS RECEIVED:
D & V Machine Shop and Pump Inc.
Unico Mechanical Corp
"NO BID" or NO RESPONSE RECEIVED:
Pump Repair Service
BACKGROUND INFORMATION & BASIS FOR AWARD:
$6,315.59
$9,320.00
EXHIBIT J
The White Slough irrigation structure and pumps were installed during the 1975 construction
project. There is one small and three large pumps at this structure, which are needed to supply
irrigation water to our tenants throughout the growing season. Irrigation pump #3 is one of the
larger pumps and last was overhauled approximately ten years ago. This pump is in need of
significant repairs as noted in the quote.
FUNDING:
Purchase Order No.: 18063
170403.7331
Prepared by:
Del Kerlin
Title: W. T. Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Envelope Products
Cenveo
Response Envelope
Utility Bill/Payment Envelopes
Purchasing
Envelope Products Company
$8,020.22
November 5, 2008
"NO BID" or NO RESPONSE RECEIVED:
$8,020.22
$8,573.41
$9,273.72
BACKGROUND INFORMATION & BASIS FOR AWARD:
Increasing and restocking inventory of utility bill.payment envelopes..
FUNDING:
Purchase Order No. 18065
100505.7301
Prepared by: Sherry R. Moroz
Title: Purchasing Technician
Reviewed by:
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Transformer Repair
Electric Utility
Transformer Testing & Repair Inc.
$6,400.00
November 5, 2008
BIDS OR PROPOSALS RECEIVED:
Transformer Testing & Repair Inc
KofFler Repair Inc
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
For repair and service of two transformers
FUNDING:
Purchase Order No.: 18066
160651.7711
Prepared by: Lance Mauck
Title: Apparatus Mechanic
Reviewed by:
EXHIBIT L
$6,400.00
$12,992.00
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Cushman Utility Vehicle
Parks and Recreation
Golf Ventures West
$19,152.57
November 7, 2008
BIDS OR PROPOSALS RECEIVED:
Golf Ventures West LLC
The current GSA Vehicle Contract was used for this
purchase. #GS -07F -0013M
"NO BID" or NO RESPONSE RECEIVED:
$19,152.57
EXHIBIT M
BACKGROUND INFORMATION & BASIS FOR AWARD:
The is a purchase of a 2008 utility vehicle that is used by park staff to transport employees,
equipment, materials and prepair sports field. The funding is through the General Fleet Vehicle
Replacement Fund.
FUNDING: 1207511.7851
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed by:
Purchase Order No.: 18080
EXHIBIT N
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Public Right of Way Landscape Plant Replacement
DEPARTMENT: Public Works -Streets and Drainage Division
CONTRACTOR Exterior Design, Inc.
AWARD AMOUNT: $9,420.00
DATE OF RECOMMENDATION: October 13, 2008
BIDS OR PROPOSALS RECEIVED:
Exterior Design, Inc.
Valley Crest
"NO BID" or NO RESPONSE RECEIVED:
Pride Landscape & Concrete
$9,420.00
$21,065.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Odyssey Landscape Company, Inc. is the current provider for contract maintenance of City
landscape sites. The contract requires the reporting of dead or dying plant material, or
replacement at contractor's expense. Odyssey has failed to report dead plant material and has
not replaced dead plant material in spite of several requests.
Funding for this replacement will come from deductions to the on-going landscape maintenance
contract.
FUNDING:
Purchase Order No.: 18093
3215036.7335
Prepared by: George M. Bradley
Title: Streets & Drainage Manager
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
White Slough UV Lamp Replacement
Public Works
Coombs -Hopkins & DC Frost
$18,252.00
September 4, 2008
Coombs -Hopkins & DC Frost
"NO BID" or NO RESPONSE RECEIVED:
$18,252.00
EXHIBIT O
BACKGROUND INFORMATION & BASIS FOR AWARD:
UV Lamps, ballast, and quartz sleeves are used in the wastewater treatment process to
disinfect treated wastewater before it is discharged to Dredger Cut or used by our customers
(NCPA and San Joaquin Vector Control District). Coombs -Hopkins & DC Frost are the
manufacture's representatives for Trojan Technologies, Inc., who is the manufacture of our UV
system and the sole supplier for all the parts utilized in their system. The UV lamps being
purchased will be part of an ongoing operations and maintenance costs as they near their
operational life expectancy of 12,000 hours. Future purchases will follow as the remaining
lamps reach their life expectancy. The lamp replacement costs have been anticipated and are
included in the 2008-2009 Wastewater Budget.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title
Reviewed by:
Purchase Order No.: 18097
Wastewater Treatment
Superintendent
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Statewide General Waste Discharge Requirements - Sanitary
Sewer Management Plan Development — Phase 2
DEPARTMENT: Public Works
CONTRACTOR Holmes International
AWARD AMOUNT: $13,262.00
DATE OF RECOMMENDATION: November 14, 2008
BIDS OR PROPOSALS RECEIVED:
Holmes International
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This work is a continuation towards a complete Sanitary Sewer Management Plan (SSMP)
mandated by the State Water Resources Control Board. Final adoption of the City's SSMP is
scheduled for completion by August 2009
In this phase of work, Holmes International has proposed to assist the City in preparing a Fats,
Oils, and Grease (FOG) Program; established sewer system performance metrics; and initiate
a public communication program designed to educate customers on various wastewater related
topics. Over 70% of the work effort will be focused on the FOG program.
No other consultants were requested to provide proposals for this work. Holmes International
was chosen from a group of three consultants that proposed to prepare the initial phase of work
(Gap Analysis & Plan and Schedule). Their work product for this phase was excellent and
performed at a very reasonable rate.
FUNDING: 170403.7323
Prepared by: Charlie Swimley
Title: Water Services Manager
Reviewed by:
Purchase Order No.: 18105
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
GEXPRO
All Phase Electric Supply
General Pacific Supply
HD Supply Utilities -Benicia
HD Supply Utilities -Portland
Electric Inventory
Electric Utility
GEXPRO
$18,717.04
November 17, 2008
"NO BID" or NO RESPONSE RECEIVED:
Ace Supply Company
Rexel Norcal Valley
Kortick Manufacturing
Platt Electric Supply
WESCO Distribution
Intraline Inc.
Buckles -Smith Electric Company
EXHIBIT Q
$18,717.04
$21,214.90
$23,062.59
$26,671.14
$23,181.34
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new construction. They will
also be used for maintenance of the City of Lodi Electric system. GEXPRO was the low
responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
Purchase Order No.: 18106
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Kubota Utility Vehicle
Parks and Recreation
Bobcat Central
$19254.67
DATE OF RECOMMENDATION: November 17, 2008
BIDS OR PROPOSALS RECEIVED:
Bobcat Central Inc
Industrial Power Products
Green Valley Tractor, Inc
"NO BID" or NO RESPONSE RECEIVED:
$19,254.67
$19,924.49
$20,440.61
EXHIBIT R
BACKGROUND INFORMATION & BASIS FOR AWARD:
An additional utility vehicle was required to be purchased as the parks division aquired the
maintenance responsibilities of our first Landscape and Lighting District park. Funding is
through the LL&D account.
FUNDING: 1207511.7851.559 E
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed by:
Purchase Order No.: 18110
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Safety Supplies
Public Works
Airgas NCN
$7,473.71
November 21, 2008
Airgas NCN
Industrial Safety Supply Corp.
Hagemeyer
"NO BID" or NO RESPONSE RECEIVED:
$4,473.71
$7,892.15
$8,356.91
EXHIBIT S
BACKGROUND INFORMATION & BASIS FOR AWARD:
The safety supplies detailed in the Purchase Order and quote are needed by White Slough
staff to safely and effectively enter the tanks, channels and other difficult to reach locations
at White Slough that need to be entered by staff as part of their duties at the Facility. The
equipment purchased is specialized for the confined spaces and fall protection
requirements associated with the White Slough facility.
FUNDING:
Prepared by:
Title:
Reviewed by:
Purchase Order No.: 18124
EXHIBIT T
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Annual Boiler Maintenance Contract
Public Works
Pyro Combustion of California
$5,575.00
November 21, 2008
BIDS OR PROPOSALS RECEIVED:
Pyro Combustion of California $5,575.00
R.F. Mac Donald Company $6,287.40
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The boilers at White Slough are needed to supply the hot water essential to maintaining proper
operating temperature in the Facility's anaerobic digesters. If not maintained within the proper
range the digesters would fail to operate and the Facility would risk non-compliance of the
solids handling process. To properly run, the boilers need an annual contract to be cleaned
and maintained within industry standards to meet the San Joaquin Valley Air Pollution Control
District regulations. Equally important, the boilers need maintenance to ensure the safety of
City staff working around them on a daily basis.
FUNDING: 170403.7335
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed by:
Purchase Order No.: 18125
EXHIBIT U
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Lodi Lake Boat House / Discovery Center Improvements
DEPARTMENT: Parks & Recreation
CONTRACTOR NetVersant
AWARD AMOUNT: $5,351.73
DATE OF RECOMMENDATION: 11/24/08
BIDS OR PROPOSALS RECEIVED:
NetVersant
"NO BID" or NO RESPONSE RECEIVED:
Bid proposals were handeled through the I.S.
Department.
$5,351.73
BACKGROUND INFORMATION & BASIS FOR AWARD:
The purchase will provide new underground cabling for voice and data at the Beach House,
Discovery center and New Boat House. The funding for the cabling is through a State grant.
FUNDING:
Purchase Order No. 18126
1212808.1836.2400
Prepared by: Steve Virrey
Title: Parks Proiect Coordinator
Reviewed by:
EXHIBIT V
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: White Slough Emergency Generator Diesel Purchase
DEPARTMENT: Public Works
CONTRACTOR E. F. Kludt and Sons, Inc.
AWARD AMOUNT: $17,724.88
DATE OF RECOMMENDATION: December 2, 2008
BIDS OR PROPOSALS RECEIVED:
E. F. Kludt and Sons, Inc.
Ramos Oil Company
Van De Pol Enterprises, Inc.
"NO BID" or NO RESPONSE RECEIVED:
$17,724.88
$17,778.75
$20,472.50
BACKGROUND INFORMATION & BASIS FOR AWARD:
It was recently confirmed by Northern California Power Agency (NCPA), that due to new
Electrical standard PRC -005, Relay and Protective Equipment Maintenance Regulation for
power plants, that they will need to shut down their system December 7, 2008 until
December 13, 2008. Because NCPA is the City's primary power source, we will need to run our
onsite emergency generator. This diesel purchase is to replenish the fuel tank for the
emergency generator used to supply backup power to run the White Slough Water Pollution
Control Facility. To ensure the diesel is delivered in a timely manner, we are selecting the
vendor on a current quote and have estimated usage, although the actual cost of the diesel will
be assessed at the time of delivery.
FUNDING: 170403.7355
Prepared by: Del Kerlin
Title: Wastewater Treatment
Superintendent
Reviewed by:
Purchase Order No.: 18146
EXHIBIT W
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: The City of Lodi -Community Arts Directory/Winter-Spring 2009
Issue
DEPARTMENT: Division of Arts & Culture/Community Center
CONTRACTOR Commerce Printing
AWARD AMOUNT: $10,679.00
DATE OF RECOMMENDATION: December 3, 2008
BIDS OR PROPOSALS RECEIVED:
Commerce Printing — Layout & Design, mail prep, $10,679.00
postage, printing and Web upload
Folger Printing — Layout & Design, mail prep, printing, $9,487.15
postage not included
Casey Printing — Layout & Design, mail prep printing, $9,157.00
postage not included
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Commerce Printing offers a complete production and a high quality product at the lowest
competitive price.
FUNDING: 345026.7301
Prepared by: Diane C. Amaral
Title: Program Coordinator
Reviewed by:
Purchase Order No: 18148
EXHIBIT X
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Lodi Lake Boat House / Discovery Center Improvements
DEPARTMENT: Parks & Recreation
CONTRACTOR David F O'Keefe Company
AWARD AMOUNT: $9,560.97
DATE OF RECOMMENDATION: 12/11/08
BIDS OR PROPOSALS RECEIVED:
David F O'Keefe Company $9,560.97
GameTime Recreation $9,700.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The purchased patio furniture (benches, tables, trash receptacles and planters) will be installed
as part of the project noted above. The funding for the furniture is through a State grant.
FUNDING:
Purchase Order No. 18175
1212808.1836.2400
Prepared by: Steve Vi
Title: Parks Project Coordinator
Reviewed by:
EXHIBIT Y
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Storage Area Network
ISD
Cybernetics
$15,035.00
12/11/08
BIDS OR PROPOSALS RECEIVED:
Cybernetics $15,035.00
Dell $30,812.80
HP $16,161.43
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Equipment provides abundant, expandable data storage and archiving facility. It also allows the
City to begin virtualizing its server assets in an effort to reduce the footprint of its computer
room. Cybernetics was chosen because of price and value as compared to other bidders.
FUNDING:
Purchase Order No. 18178
123001.7715
Prepared by: Steve Mann
Title: I.S. Man
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Antivirus Renewal
ISD
Angus -Hammer
$5,644.00
DATE OF RECOMMENDATION: December 16, 2008
BIDS OR PROPOSALS RECEIVED:
Angus -Hammer, Inc.
"NO BID" or NO RESPONSE RECEIVED:
$5,644.00
EXHIBIT Z
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City annually renews its Symantec anti-virus basic maintenance contract through one of
their recognized resellers.
FUNDING:
Purchase Order No.: 18186
123001.7359
Prepared by: Steve Mann
Title: I.S. Manager
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
White Slough Boiler Re -tube
Public Works
Pyro Combustion of California
$7,450.00
DATE OF RECOMMENDATION: December 17, 2008
BIDS OR PROPOSALS RECEIVED:
Pyro Combustion of California
"NO BID" or NO RESPONSE RECEIVED:
$7,450.00
EXHIBIT AA
BACKGROUND INFORMATION & BASIS FOR AWARD:
No other bids were pursued as Pyro Combustion is our contracted supplier for our annual
operation & maintenance of our boilers. They have considerable familiarity with our boilers and
are a local service representative for the Cleaver Brooks brand.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed by:
Purchase Order No.: 18194