HomeMy WebLinkAboutAgenda Report - February 4, 2009 E-03AGENDA ITEM
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CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Purchaseof John Deere Backh oel Load erfrom
Pape Machinery, of French Camp, for Replacementof Vehicle No. 04-128 and
Appropriating Funds ($100,000)
MEETING DATE: February4,2009
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of a John Deere
Backh oel Load erfrom Pape Machinery, of French Camp, for the
replacement of Vehicle No. 04-128 and appropriating funds in the
amount of $100,000.
BACKGROUND INFORMATION: Backhoe/Loader Unit No. 04-128 was purchased in 1991 and
currently has 5,519 hours of service logged. The utility of the
backhoelloaderis primarilyfor sidewalk and concrete replacement
work. Over the past two years, the unit has experienced over a
month of down time. The cost of repairs has been $57,000 since its purchase, with $37,800 accumulated
over the past two years. It is one of 90 pieces of equipment for the Streets and Drainage Division that is
overdue for replacement.
The Streets and Drainage Division recommends replacing the backhoelloader with a more robust unit
capable of meeting the demands of the work. The recommended unit has a larger backhoe size, and it
accommodates optional equipment that may be purchased in the future. The purchase of a John Deere
backhoewould be accomplished underthe California MultipleAward Schedule (CMAS). The actual cost
of the backhoe is $90,619 plus tax and approximately 2% must be paid to the State for use of the CMAS
contract price. The purchase of the equipment though CMAS is accomplished by a purchase order to the
supplierwhich takes care of the paperwork to the State of California.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by City Manager and City Council,
to use contracts that have been awarded by other California public agencies, provided that their award
was in compliance with their formally -adopted bidding or negotiation procedures. Staff recommends
purchase of the John Deere backhoe using CMAS Contract Number 4-08-23-0022A.
FISCAL IMPACT: Replacementof Vehicle No. 04-128 will save in repair costs and create a
safer and more efficient working environmentfor the equipment operators.
FUNDING AVAILABLE: Appropriation from the Street Vehicle Replacement Fund (Measure K)
(32 a amount of $100,000.
51
c v s, Budget Manager
j"'
F. Wally S Jelin
Public Works Director
Prepared by Curtis Juran, Assistant Streets & Drainage Manager
FWSIGMB/CS/dsg
cc: George M. Bradley. Streets & Drainage Manager Curtis Juran, Assistant Streets & Drainage Manager
Dennis Callahan. Fleet and Facilities Manager
APPROVED:
Blair Kin anager
K:IWPICOUNCILkOgOackhoePurchase.doc 1/22/2009
RESOLUTION NO. 2009-12
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE OF JOHN DEERE BACKHOE/LOADER AND
FURTHER APPROPRIATING FUNDS
WHEREAS, Backhoe/Loader Unit No. 04-128 was purchased in 1991 and currently has
5,519 hours of service logged. The utility of the backhoe/loader is primarily for sidewalk and
concrete replacement work. Over the past two years, the unit has experienced over a month of
down time. The cost of repairs has been $57,000 since its purchase, with $37,800 accumulated
over the past two years; and
WHEREAS, the Streets and Drainage Division recommends replacing the
backhoe/loader with a more robust unit capable of meeting the demands of the work. The
recommended unit has a larger backhoe size and it accommodates optional equipment that
may be purchased in the future; and
WHEREAS, per Lodi Municipal Code §3.20.045, "State and Local Agency Contracts,"
the bidding process may be waived when it is advantageous for the City, with appropriate
approval by City Manager and City Council, to use contracts that have been awarded by other
California public agencies, provided that their award was in compliance with their formally -
adopted bidding or negotiation procedures; and
WHEREAS, the purchase of a John Deere backhoe would be from Pape Machinery, of
French Camp, California, through the California Multiple Award Schedule (CMAS) with the
actual cost of the unit being $90,619 plus tax and approximately 2% would be paid to the State
for use of the CMAS contract.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of a John Deere Backhoe/Loader from Pape Machinery, of French Camp,
California, in the amount of $90,619 plus tax, through CMAS Contract No. 4-08-23-0022A, with
approximately 2% being paid to the State of California for use of the CMAS contract; and
BE IT FURTHER RESOLVED that the City Council does hereby appropriate funds in the
amount of $100,000 from Street Vehicle Replacement Fund (Measure K) monies for this
purchase.
Dated: February4, 2009
I hereby certify that Resolution No. 2009-12 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February4, 2009, by the following vote:
AYES: COUNCIL MEMBERS— Hitchcock, Johnson, Katzakian, Mounce, and
Mayor Hansen
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
0"JOHL
Clerk
2009-12