HomeMy WebLinkAboutAgenda Report - December 19, 2007 E-04AGENDA ITEM E
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CITY OFLODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing Additional Task Orders for West Yost &
Associates to Prepare Work Plans Required by the City's Wastewater
Discharge Permit and for Ongoing Permit Assistance and Appropriating
$317,000 in the Wastewater Fund
MEETING DATE: December 19,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing additional task orders for West Yost &
Associates to prepare White Slough Water Pollution Control Facility
work plans required in the City's discharge permit issued by the
State Central Valley Regional Water Quality Control Board and
for additional ongoing permit assistance and appropriating $317,000 in the Wastewater Fund.
BACKGROUND INFORMATION: The City's new wastewater discharge permit includes requirements
for a number of studies to be conducted and plans or reports to be
developed on various aspects of the City's wastewater treatment
operations. These studies begin with preparation of a work plan
which describes, in some detail, the work to be done, sampling methods and frequencies, reports to be
issued and a schedule. in addition, the City's permit issued by the Central Valley Regional Water Quality
Control Board, has been appealed (the formal term is "petitioned") to the State Water Resources Control
Board by the California Sportfishing Protection Alliance (CSPA).
Our wastewater consultant, West Yost &Associates, has furnished the City with a combined proposal to
address these issues (Exhibit A). The regulatory issues involved include preparing a response to the
CSPA petition, working with the San Joaquin Valley Unified Air Pollution Control District on the new
biosolids rule, and assisting City staff in implementing the various new permit compliance requirements.
The studies/plans that need work plans include the following, which are explained in more detail in
ExhibitA:
• A Corrective Action Plan/Method of Compliance Plan —This pertains to new compliance limits on
aluminum, ammonia, chlorodibromomethaneand dichlorobromomethane.
• Pollution Prevention Plan —This plan includes evaluating sources and potential reduction of the
above constituents plus manganese, nitrate and nitrite (except ammonia).
• Toxicity Reduction Evaluation—This involves the various aquatic life tests that are performed on
the City's effluent.
• Title 22 Report — This is for the required preparation of a report to State Department of Health
Services Standards covering use of recycled water.
• Winter Irrigation Management Plan —This pertains to risks from flooding.
• Temperature Study — This pertains to establishing site-specific discharge requirements for the
temperature of the City's wastewater discharge.
APPROVED:
Blair Kind-eify Manager
K IW PIPROJ ECTSIS EW ERIW SW PCF1C WYA_TaskOrders. doc 121312007
Adopt Resolution Authorizing Additional Task Orders for West Yost &Associates to Prepare Work Plans
Required by the City's Wastewater Discharge Permit and for Ongoing Permit Assistance and
Appropriating $317,000 in the Wastewater Fund
December 19,2007
Page 2
• Industrial Influent Characterization Study—This involves the City's separate industrial (primarily
cannery) wastewater effluent which is land applied.
• Land Discharge Loading Study — This pertains to the new requirement that limits application
rates of industrial wastewater (primarily cannery).
Separate task orders for groundwater studies will be brought to the Council separately.
Staff is recommending that we continue to utilize the services of West Yost & Associates for this work as
they are very familiar with the City's permit and our operations and have performed well for us in the past.
FISCAL IMPACT: The estimated cost for this work is $288,200 and staff would suggest a
contingency amount of approximately 10% in the event of unforeseen
issues, for a total of $317,000. The studies/plans are required in the City's
permit and non-performancewould subject the City to significant fines.
FUNDING AVAILABLE: These costs were not identified during the budget process in early 2007
since the permit was not issued until after the budget was completed but
were accounted for in the recent fiscal analysis prepared for the 2007
Wastewater COP financing. Some of the costs will be directly recovered
through adjustments in Industrial System ciarges as provided in the City's ordinance.
ns, Budget Manager
-LO-J4 `
Ric and C. Prima, Jr.
Public Works Director
RCPtpmf
Attachment
cc: Charlie Swimley. Water Services Manager
Bruce West. West Yost 8 Associates
K:1WPIPROJECTSISEWERIWSWPCRCWYA TaskOrders.doc 121312007
WEST YOST
W bAA0
A S S 0 C I A T E S
Consulting Engineers
November 16, 2007
Mr. Richard C. Prima Jr.
Public Works Director
City of Lodi
221 West Pine Street
Lodi, CA 95240
SUBJECT: Proposal for Engineering Services—NPDES Permit Adoption Support, SWRCB
Petition Response Support, and Permit Compliance Studies for Fiscal Year
2007-2008
Dear Mr. Prima:
West Yost Associates (WYA) appreciates the opportunity to present to you this letter proposal for
engineering services related to ongoing assistance to the City of Lodi (City) in meeting the
compliance requirements for the Lodi Water Pollution Control Facility (WPCF).
The scope of work presented in this proposal includes the development of work plans and other
submittals that are anticipated to be needed within the next six to nine months (through the end of
the 2007/2008 Fiscal Year). The tasks completed under this scope of work will be used to define
the scope for later efforts, thereby resulting in the most efficient use of the City's resources. As
such, each of the tasks outlined below could be expanded to cover additional support efforts
required by the City as the individual studies progress.
Note that the scope of work for some of the efforts described below can only be estimated at
this time, and the associated budget presented below for this task are based on WYA's
knowledge of the City's current permitting concerns. If these budgets are not expended in the
timeframe anticipated for this scope of services, they can be directed toward the completion of
later efforts.
WYA will continue to rely on support from our legal team at Somach, Simmons, and Dunn (SSD)
to complete certain work efforts described in this letter. In addition, Robertson Bryan Inc. (RBI)
will be subcontracted for the tasks that require expertise in accessing toxicity and fish and
aquatic life habitats in the receiving waters; and Dr. Mitchell Johns, a certified agronomist, will
be retained to provide support in assessing the City's land management activities.
OVERVIEW
The Regional Water Quality Control Board (Regional Board) adopted the final NPDES permit and
associated Time Schedule Order (TSO) for the City's WPCF on September 14, 2007. A schedule
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Mr. Richard C. Prima Jr.
November 16, 2007
Page 2
showing the compliance activities required over the entire five year term of this permit is attached
to this scope of work. As shown, there are several tasks that will require development within the
next six to nine months. This scope of work is intended to cover the majority of these efforts.
Note that this scope does not cover any efforts pertaining to groundwater requirements in the
permit. These efforts haven been presented under a separate scope of work. In addition, this scope
of work does not include a separate task to complete the Organic Loading Study. Under the
Regulatory Program Management task, WYA will provide support for completing these efforts;
however, the majority of the study will be funded under a separate contract with the PCP Cannery.
A Petition for Permit Review was filed by the California Sports Fisheries Alliance on
October 14, 2007. This petition requests that the State Water Resources Control Board (State
Board) vacate the recently adopted NPDES permit and remand it to the Regional Board with
instructions prepare and circulate a new tentative order that comports with regulatory
requirements. Assuming this petition is deemed complete and the State Board elects to review the
City's permit, the City will need to develop and submit a comprehensive response to the petition
within the next 60 days. The City may also be required participate in an evidentiary hearing in
front of the State Board. This scope of work includes a task to provide the City with support in
these efforts. This task also includes the development of a response to the State Water Resources
Control Board (State Board) staff issued report "City of Lodi Wastewater Disposal Practices and
Groundwater Impacts" (State Board Report) that was already completed by WYA during the
permit renewal process.
In March 2007, the San Joaquin Valley Air Pollution Control District (SJVAPCD) adopted
Biosolids Operation Rule 4565. This rule requires that the implement additional controls for
Volatile Organic Carbon (VOC) emissions from the City's biosolids land application practices.
The City will not be able to comply with the SJVAPCD Biosolids Operation Rule by the
compliance date of March 2008. Therefore, the City will need to work with SJVAPCD staff to
identify a compliance strategy and timeline that can be incorporated into a temporary variance.
This scope of work includes a task to provide the City with ongoing assistance related to the
SJVAPCD Biosolids Operation Rule 4565, including some efforts that have already completed
by WYA.
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Mr. Richard C. Prima Jr.
November 16, 2007
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SCOPE OF WORK
The proposed scope of services includes the following tasks:
• Task 1. Project Management
• Task 2. State Board Report Response and State Board Petition Support
• Task 3. SJVAPCD Biosolids Rule Compliance
• Task 4. Regulatory Program Management
• Task 5. Land Application Monitoring Coordination
• Task 6: Compliance Studies (Includes Data Review, Compliance Action Plan
Development, and Pollution Prevention Plan Work Plan Development)
• Task 7: Toxicity Reduction Evaluation (Includes Data Review and Work Plan
Development)
• Task 8: Title 22 Report (Includes Work Plan Development)
• Task 9: Wintertime Irrigation Management Plan (Includes Work Plan Development)
• Task 10: Temperature Study (Includes Data Review and Work Plan Development)
• Task 11: Industrial Influent Characterization Study (Includes Work Plan
Development)
• Task 12. Land Discharge Organic Loading Study (Includes Work Plan Development)
These tasks are discussed in more detail below.
Task 1. Project Management
Task 1 includes project management -related activities including general project coordination. In
addition, to ensure continued achievement of consistently high quality work products, and in
accordance with the WYA Quality Assurance/Quality Control (QA/QC) policy, a WYA staff
member at the Principal Engineer level or higher will review progress and significant work products.
Brief descriptions of services performed under this task will be included on monthly invoices.
Task 2. State Board Report Response and State Board Petition Support
This task includes the preparation of a detailed response to the State Board Report. As noted above,
this effort has already been completed.
Additional efforts that will be necessary under this task are difficult to determine at this time,
however, these efforts may include the following:
o Development of a response to the Petition for Permit Review was recently filed by the
California Sports Fisheries Alliance. It is anticipated that this effort will primarily consist
of combining previous submittals completed by WYA.
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November 16, 2007
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o Support in the event that the City is required to participate in an evidentiary hearing in
front of the State Board.
The actual level of effort necessary and the ultimate deliverables are uncertain. Therefore, a
nominal fee (in addition to the efforts already expended) has been assumed for this task. All
work will be performed on a time and material basis. Monthly invoices will detail the efforts and
costs. However, depending on the level of effort required, a scope and budget amendment may
be necessary in the future.
Somach Simmons and Dunn will provide support services related to these efforts.
Deliverable: Report that provides the City's response to the State Board Report.
Tasks 3. SJVAPCD Biosolids Rule Compliance
This task includes the following efforts that have been completed to date:
o Several phone conversations with SJVAPCD staff regarding the rule requirements and
incorporation of this information into Technical Memorandum No. 3: Land Application
System Best Practicable Treatment and Control Assessment.
o Preparation for and participation in an initial meeting with SJVAPCD staff. The purpose
of this meeting was to begin the necessary dialogue regarding the City's compliance
strategies.
Additional efforts that will be necessary under this task are difficult to determine at this time,
however, these efforts may include the following:
o Additional coordination with SJVAPCD staff regarding variance requirements
o Coordination with potential sub consultants regarding assessing the "baseline" VOC
emissions at the City's site
The actual level of effort necessary and the ultimate deliverables are uncertain. Therefore, a
nominal fee (in addition to the efforts already expended) has been assumed for this task. All
work will be performed on a time and material basis. Monthly invoices will detail the efforts and
costs. However, depending on the level of effort required, a scope and budget amendment may
be necessary in the future.
Deliverable: Minutes from initial meeting with SJVAPCD staff.
Task 4. Regulatory Program Management
WYA anticipates that the City will continue to require ongoing assistance related to understanding
general regulatory compliance issues and implementing the measures needed to achieve
compliance. It is difficult to predict the level of effort needed for this task. Assistance under this
task is anticipated to include the following items:
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1. Working with City staff to understand the permit compliance requirements;
2. Presenting an overview of permit requirements and associated issues to City WPCF
staff,
3. Maintaining and updating the attached implementation schedule for the compliance
measures;
4. Developing of presentations for City staff, Council, and/or other consultants to the
City outlining the regulatory compliance concerns;
5. Reviewing permits and other regulatory guidance documents issued by the Regional
Board and SWRCB that would be applicable to the WPCF;
6. Providing assistance to the City, as needed, for developing responses to Regional
Board requests;
7. Providing assistance in developing semi-annual permit compliance progress reports;
8. Coordinating efforts for groundwater analyses, land discharge organic loading study,
and other related cannery discharge issues;
9. Helping the City to develop monitoring programs;
10. Completing analyses of data collected by the City to identify potential future
regulatory concerns;
11. Providing support to the City and the PCP Cannery in completion of the Land
Discharge Organic Loading Study;
12. Attending and preparing for meetings to discuss the results of such activities outlined
above.
All of the specific work efforts and deliverables under this task cannot reasonably be determined
at this time. However, all work will be performed on a time and material basis. For budgeting
purposes, a nominal fee is assumed for this task. Monthly invoices will detail the efforts and
costs. Depending on the level of effort required, a scope and budget amendment may be
necessary in the future. These tasks may require support from our legal consultants (SSD), and a
small budget has also been assumed for these efforts.
It will be critical that the City's regulatory compliance efforts are completed in coordination with
Regional Board staff and other regulatory authorities. It is imperative that these agencies are in
agreement with the study approach and the type and amount of information to be obtained from
the study. Therefore, this task also involves the participation of WYA staff and our
subconsultants, as needed, in meetings with the appropriate regulatory agency staff. As shown in
the attached schedule, meetings are currently anticipated in early February (for the Land
Discharge Organic Loading Study), and in early March (for the Groundwater Monitoring Well
Installation Work Plan and the TRE Work Plan, Method of Compliance Work Plan and Pollution
Prevention Plan, the Title 22 Work Plan, the Wintertime Irrigation Management Plan Work Plan,
the Temperature Study Work Plan, and the Industrial Influent Characterization Study Work Plan).
Other coordination meetings may also be required.
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As the first step of this support program, WYA will develop a technical memorandum
summarizing the permit requirements. This document will provide a complete summary of all
actions, including documentation, monitoring, studies and/or upgrades that the City must
undertake for compliance with the new permit. This summary will be a convenient reference for
the City and will also include the time schedule for completion of each of the required tasks.
In addition, WYA will provide a brief document that outlines the number and frequency of tests,
the laboratory standards, and the testing protocols for the priority pollutants analyses required
under the NPDES permit. This document can be incorporated into a proposal request issued by
the City to identify and select the best laboratory for characterizing the WPCF effluent.
Deliverable: A Technical Memorandum with the summary of permit compliance
actions required from the City. A brief document outlining recommended laboratory
procedures and testing frequencies. Up to five meetings with the City, the Regional
Board, DFG and/or other regulatory authorities regarding the acceptability of the
proposed Work Plans.
Task 5. Land Application Monitoring Coordination
The new NPDES permit requires that the City significantly increase the level of monitoring for
the land application area site. In addition, the City must employ the efforts of a certified
agronomist in the completion of an Annual Cropping and Irrigation Report. This task involves
providing the following tasks related to these efforts:
o Update the spreadsheet management tool to include the new monitoring and reporting
requirements
o Review the 2007 data and help develop the required 2007 Annual Cropping and Irrigation
Report
o Coordination with Dr. Mitchell Johns for review and approval of the 2007 Annual
Cropping and Irrigation Report
o Coordination with City staff and tenant farmers regarding collection of required
monitoring data
o Development of monitoring data worksheets
Deliverables: An electronic version of the updated Spreadsheet Management Tool.
The 2007 Annual Land Management Report with approval by Dr. Mitchell Johns.
Monitoring data collection work sheets.
Task 6. Compliance Studies
The following compliance studies are required under the new NPDES permit:
o Corrective Action Plan/Method of Compliance Work Plan
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o Pollution Prevention Plan
o Treatment Feasibility Study
This task includes the initial efforts that will need to be completed for these studies. Note that
there are not any initial efforts needed for the Treatment Feasibility Study subtask. However, any
efforts necessary in the future could be incorporated into this task.
Subtask 6.1. Corrective Action Plan/Method of Compliance Work Plan
The new NPDES permit requires that the City submit within one year of the effective date of the
permit (or by November 3, 2008) a Corrective Action Plan and Implementation Schedule. The
purpose of this submittal is to outline the City's proposed actions for achieving compliance with
the new effluent limitations for aluminum, ammonia, chlorodibromomethane, and
dichlorobromomethane.
The new TSO requires that the City submit within six months of the effective date of the order (or
by May 2, 2008) a Method of Compliance Work Plan and Schedule. The purpose of this submittal
is to outline the City's proposed actions for achieving compliance with the new effluent
limitations for nitrate, nitrite, and manganese.
This subtask involves the completion of both of these efforts. Note that these two submittals will
contain similar information. Therefore, to reduce the amount of resources needed to complete
these efforts, the City should complete one document that satisfies both of the two requirements
outlined above. As shown in the attached schedule, this document will be provided to the City
such that it can be submitted no later than May 2, 2008.
Note that the City has already identified the actions that will be implemented to achieve
compliance. These efforts, combined with the studies required under the permit, will be described
in the Work Plan completed under this subtask. Following the Executive Office approval of this
Work Plan, the City will need to submit annual reports (August 1) detailing the progress that has
been made toward achieving compliance. Any support provided by WYA in completing these
Annual Reports will be covered under the Regulatory Program Management Task (Task 4)
described above.
Deliverable: Corrective Action Plan/Method of Compliance Work Plan and Schedule
Subtask 7.2. Pollution Prevention Plan
The new NPDES permit requires that the City submit within one year of the effective date of the
permit (or by November 3, 2008) a Work Plan for the completion of a Pollution Prevention Plan
(PPP). The purpose of the Work Plan is to describe the efforts that will be completed by the City
to identify and reduce (if possible) the source loadings of mercury, aluminum,
chlorodibromomethane, and dichlorobromomethane to the WPCF.
The new TSO requires that the City submit within six months of the effective date of the order (or
by May 2, 2008) a PPP for manganese, nitrate, and nitrite.
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This subtask involves the completion of both of these initial efforts. Note that these two
submittals will contain similar information. Therefore, to reduce the amount of resources needed
to complete these efforts, the City should complete one document that satisfies both of the two
requirements outlined above. As shown in the attached schedule, this document will be provided
to the City such that it can be submitted no later than May 2, 2008.
This subtask also involves a detailed review of the City's historic influent and water supply
testing data to initially identify potential sources of these pollutants of concern.
Note that the NPDES permit provides the City with a two year timeline to complete the PPP from
when the PPP Work Plan is approved by the Executive Officer. However, the TSO does not
include a similar timeline (the PPP is essentially due my May 2, 2008). The City cannot be
reasonably expected to complete an entire PPP analysis within this timeframe. Therefore, it is
recommended that following some initial data collection and review, the City meet with the
Regional Board staff to discuss the PPP approach required under both Orders to and to gain
approval for applying the same two-year time schedule for both efforts. This meeting will be
covered under the Regulatory Program Management Task (Task 4) described above.
Following the Executive Office approval of this Work Plan, the City will need to complete
several actions to develop the PPP. The support required by the City to complete these activities
cannot be reasonably identified at this time. Therefore, this task does not currently include any
additional efforts needed for completion of the PPP.
Finally, the City will also need to submit annual reports (August 1) detailing the progress that has
been made toward completion of the PPP. Any support provided by WYA in completing these
Annual Reports will be covered under the Regulatory Program Management Task (Task 4)
described above.
Deliverable: Pollution Prevention Plan Work Plan and Schedule
Task 7. Toxicity Reduction Evaluation (TRE)
The City's NPDES permit requires that the City submit a TRE Work Plan that will:
"...outline the procedures for identifying the
eliminating effluent toxicity. The TRE Work
accordance with USEPA guidance and be o
Discharger to immediately initiate a TRE... "
As described in the permit:
source(s) of, and reducing
Plan must be developed
f adequate detail to allow
or
in
the
"A TRE is a site-specific study conducted in a stepwise process to identify the
sources) of toxicity and the effective control measures for effluent toxicity. TREs
are designed to identify the causative agents and sources of whole effluent
toxicity, evaluate the effectiveness of the toxicity control options, and confirm the
reduction in effluent toxicity. "
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The TRE Work Plan must be submitted to the Regional Board within 90 days of the effective date
of the permit, or by February 1, 2008.
This task involves a detailed review of the City's historic chronic toxicity testing data to identify
potential historic causes of toxicity and the development of a TRE Work Plan in accordance with
the permit requirements described above.
Note that the City may be required to initiate a TRE if the monitoring triggers outlined in the
permit are exceeded. The level of assistance needed by the City in developing the TRE cannot be
outlined at this time. Therefore, this task does not currently include assistance with the TRE
development.
Given their expertise, RBI would serve as the technical lead for this work. However, WYA will
provide support and coordination in completing these efforts. Coordination meetings required
over the next six to nine months in support of completing this task will be covered under the
Regulatory Program Management Task (Task 4) described above.
Deliverable: Toxicity Reduction Evaluation (TRE) Work Plan
Task 8. Title 22 Report
The NPDES permit requires that the City submit a Title 22 Report Work Plan that describes the
actions that will be taken by the City to complete a Title 22 Engineers Report for the current
reclamation practices. The Title 22 Report Work Plan must be submitted to the Regional Board
within six months of the effective date of the permit, or by May 2, 2008.
Note that the City currently is required to treat 100 percent of the reclaimed water to tertiary
standards just to meet the Title 22 water quality requirements for the Northern California Power
Authority (NCPA) power plant cooling water (even though only a portion of the water is directed
to this site). Based on discussions with City staff, the Title 22 Report will be developed based on
the assumption that this practice will continue.
Following the Executive Office approval of this Work Plan, the City will need to complete
several actions over a two-year period to develop the Title 22 Report (including Title 22
verification of the LTV disinfection facilities). The support required by the City to complete these
activities cannot be reasonably identified at this time. Therefore, this task does not currently
include any additional efforts needed for completion of the Title 22 Report.
Deliverable: Title 22 Report Work Plan
Task 9. Wintertime Irrigation Management Plan
The NPDES permit requires that the City submit a Wintertime Irrigation Management Plan Work
Plan that describes the actions that will be taken by the City to identify the appropriate measures
needed to minimize water quality impacts during flooding events that would cause washout of
wastewater or biosolids from the land application area. The Wintertime Irrigation Management
Plan Work Plan must be submitted to the Regional Board within six months of the effective date
of the permit, or by May 2, 2008.
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The permit requires that the Work Plan be approved by the Executive Officer. Therefore, at least
one coordination meeting with Regional board staff is anticipated. WYA participation in
coordination meetings required over the next six to nine months in support of completing this task
will be covered under the Regulatory Program Management Task (Task 4) described above.
Following the Executive Office approval of this Work Plan, the City will need to complete
several actions over a six-month period to develop the Wintertime Irrigation Management Plan.
The support required by the City to complete these activities cannot be reasonably identified at
this time. Therefore, this task does not currently include any additional efforts needed for
completion of the Wintertime Irrigation Management Plan.
Deliverable: Wintertime Irrigation Management Plan Work Plan
Task 10. Temperature Study
The NPDES permit requires that the City submit a Temperature Study Work Plan that describes a
proposed investigation of the City's receiving waters to define what future objectives should be
applied to the receiving water with respect to temperature. Temperature Study Work Plan must be
submitted within six months of the effective date of the permit, or by May 2, 2008.
This task involves both a detailed review of the City's historic effluent and receiving water
temperature data to identify potential issues associated with historic elevated discharge
temperatures, and the development of a Temperature Study Work Plan. In addition, a brief
Technical Memorandum outlining recommended chronic toxicity sampling procedures will be
provided.
Given their expertise in this area, RBI would serve as the technical lead for this work. WYA will
provide support and coordination efforts during the completion of this study.
The Work Plan will require approval by the Regional Board and Department of Fish and Game
(DFG). Therefore, at least one coordination meeting with Regional board staff is anticipated.
WYA and RBI participation in coordination meetings required with these agencies over the next
six to nine months in support of completing this task will be covered under the Regulatory
Program Management Task (Task 4) described above.
Following the Executive Office approval of this Work Plan, the City will need to complete
several actions over a two-year period to develop the Temperature Study. The support required by
the City to complete the Temperature Study activities cannot be reasonably identified at this time.
Therefore, this task does not currently include any additional efforts needed for completion of the
Temperature Study.
Deliverable: Temperature Study Work Plan. Technical Memorandum outlining
recommended chronic toxicity sampling procedures.
Task 11. Industrial Influent Characterization Study
The NPDES permit requires that the City submit an Industrial Influent Characterization Study
Work Plan that describes the actions that will be completed to characterize the wastewater
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influent collected by its industrial line. The Industrial Influent Characterization Study Work Plan
must be submitted within six months of the effective date of the permit, or by May 2, 2008.
The permit requires that the Work Plan be approved by the Executive Officer. Therefore, at least
one coordination meeting with Regional board staff is anticipated. WYA participation in
coordination meetings required over the next six to nine months in support of completing this task
will be covered under the Regulatory Program Management Task (Task 4) described above.
Following the Executive Office approval of this Work Plan, the City will need to complete
several actions over a two-year period to develop the Industrial Influent Characterization Study.
The support required by the City to complete these activities cannot be reasonably identified at
this time. Therefore, this task does not currently include any additional efforts needed for
completion of the Industrial Influent Characterization Study.
Deliverable: Industrial Influent Characterization Study Work Plan
Task 12. Land Discharge Organic Loading Study
The NPDES permit requires that the City submit a Land Discharge Organic Loading Study Work
Plan that describes the actions that will be completed to evaluate the appropriate maximum daily
BOD loading limitations to ensure nuisance conditions will not occur. The City also has the
option of including in this work plan a study to evaluate the site-specific cycle average BOD
loading limit that prevents 1) odorous anaerobic conditions, 2) incomplete removal of organics in
the soil profile, 3) mobilization of iron, manganese, and other compounds, or 4) increases in
bicarbonate in the soil solution via carbon dioxide conditions.
The Land Discharge Organic Study Work Plan must be submitted within six months of the
effective date of the permit, or by May 2, 2008.
WYA will complete this effort in coordination with our subconsultant, Dr. Mitchell Johns. Based
on initial discussions with City staff, the preferred testing procedures will include both the use of
soil columns for determining the appropriate cycle average loading limitations and a field study to
evaluate the potential for nuisance conditions and to verify the soil column results. However, the
use of a soil column approach will be dependent upon the prior -approval by the Regional Board.
Therefore, the experimental work plan will also include a literature review that will support the
proposed soil column approach and methods. All technical, statistical, and experimental
components to be employed will be included in work plan.
The permit requires that the Work Plan be approved by the Executive Officer. Therefore, at least
one coordination meeting with Regional Board staff is anticipated. In addition, coordination
meetings with PCP Cannery staff will be necessary. WYA participation in these coordination
meetings required over the next six to nine months in support of completing this task will be
covered under the Regulatory Program Management Task (Task 4) described above.
Following the Executive Office approval of this Work Plan, the City will need to complete
several actions over a two-year period to develop the study. The support required by the City to
complete these activities cannot be reasonably identified at this time. Therefore, this task does not
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currently include any additional efforts needed for completion of the Wintertime Irrigation
Management Plan.
Deliverable: Land Discharge Organic Loading Study Work Plan
PROJECT BUDGET
The total fee for the scope of work described above is estimated to be $288,200. A summary of
the project costs by task is shown in Table 1, and a detailed breakdown is attached. WYA will
perform all work on an hourly basis at standard company charge rates, and will not exceed the
estimated cost without written authorization. If additional budget is required to complete work
identified herein, WYA will request City authorization prior to exceeding the budget.
West Yost Associates s:\m\c\lodi\lp
Mr. Richard C. Prima Jr.
November 16, 2007
Page 13
Table 1. Fee Estimate for Proposed Scope of Services
SCHEDULE
Work will begin upon notice to proceed from City, and will be completed within six to nine months
of permit adoption, in accordance with the timelines included therein. A detailed schedule showing
all of the permit compliance activities is attached. WYA and our sub -consultants will provide
additional services related to the studies needed under the renewed permit, subject to mutually
agreeable adjustments to the scope, authorized budget, and schedule.
West Yost Associates s:\m\c\lodi\lp
Legal
Technical
Support
Total
WYA
Subconsultant
Budget
Mitchell
Budget,
Budget,
Budget (RBI),
(SSD),
Johns,
Task
dollars
dollars
dollars
dollars
dollars
Task 1. Project Management
16,300
14,100
2,200
Task 2. State Board Support
54,200
33,300
20,900
Task 3. SJVAPCD Biosolids Rule
14,500
14,500
Compliance
Task 4. Regulatory Program
73,500
61,000
5,500
5,500
1,500
Management
Task 5. Land Application
43,500
38,000
5,500
Monitoring Coordination
Task 6: Compliance Studies
14,700
14,700
-
-
-
Task 7: Toxicity Reduction
19,500
2,400
17,100
-
-
Evaluation
Task 8: Title 22 Report
5,600
5,600
Task 9: Wintertime Irrigation
5,600
5,600
Management Plan
Task 10: Temperature Study
19,000
2,500
16,500
-
-
Task 11: Industrial Influent
9,000
9,000
-
-
-
Characterization Study
Task 12: Land Discharge Organic
12,800
6,200
6,600
Loading Study
Total
288,200
206,900
41,300
26,400
13,600
SCHEDULE
Work will begin upon notice to proceed from City, and will be completed within six to nine months
of permit adoption, in accordance with the timelines included therein. A detailed schedule showing
all of the permit compliance activities is attached. WYA and our sub -consultants will provide
additional services related to the studies needed under the renewed permit, subject to mutually
agreeable adjustments to the scope, authorized budget, and schedule.
West Yost Associates s:\m\c\lodi\lp
Mr. Richard C. Prima Jr.
November 16, 2007
Page 14
WYA appreciates the opportunity to provide additional permitting services to the City. Please
contact me if you have any questions or need additional information.
Sincerely,
WEST YOST ASSOCIATES
K;
Senior Engineer
cc: Charles Swimley, City of Lodi
Del Kerlin, City of Lodi
West Yost Associates s:\m\c\lodi\lp
PROPOSED BUDGET for CITY OF LODI
PRQ)ECT: REGULATORY ASSISTANCE - PREL IMNARY DRAFT
11/15/2007
Task 2.0 State Board Assistance
2.01 State Board Report Response
40 8 8
56 $
7,856 0 $
- 0 $ - $
393
$ 4,400
$
12,649
2.02 Petition Response
8 40 16 8
72 $
10,672
$
534
$ 11,000
$
22,206
2.03 State Board Hearing Support
16 60 16
92 $
13,188
$
659
$ 5,500
$
19,347
Subtotal, Task 2 (hours)
24 140 24 32 0
220
0
0
Subtotal, Task 3 ($)
$ - $ 11,760 $ - $ 2,016 $
$
13,776 $
Subtotal, Task 2 ($)
$ 4,536 $ 20,580 $ 3,912 $ 2,688 $
$
31,716 $
$ - $
1,51161$
20,900 1 $
- $
54,202
Task 3.0 SJVAPCD Coordination
3.01 Meetings
16
16 $
2,352
$
118 $
$
1,784
3.02 Incorporate Findings Into TM #3
4 24
28 $
2,604
$
130 $
72
$
3.03 Ongoing Coordination
60
60 $
8,820
$
441 $
$
9,261
Subtotal, Task 3 (hours)
0 80 0 24 0
104
0
0
176
$
$
Subtotal, Task 3 ($)
$ - $ 11,760 $ - $ 2,016 $
$
13,776 $
$ - $
689 1 $ - Is
- $
14,465
ProgramTask 4.0 Regulatory .-
4.01 General Support
160
20 80
260
$
35,680
$
1,784
$ 5,885
$
43,349
4.02 Permit Summary Report
20
12 40
72
$
9,188
$
459
$ -
$
9,647
4.03 Presentation for City Staff
24
9,024
24
$
3,528
$
176
$
$
3,704
4.04 Laboratory Requirements Summary
24
4
28
$
3,864
$
193
$ -
$
4,057
4.05 Meetings (5)
40
1,810
40
$
5,880
$
294
$ 6,600
$
12,774
Subtotal, Task 4 (hours)
0 268 0
36 120
424
0
0
Subtotal, Task 4 ($)
$ - $ 39,396 $
- $ 3,024F$ 15,720
$�58,0
$
$ - $
2,907
$ 12,485 $
- $
73,532
ApplicationTask 5.0 Land
Coordination
5.01 Spreadsheet Tool Update
40
120
160 $
21,600
$
1,080
$ -
$
22,680
5.02 Annual Reports
12
8 24
44 $
5,580
$
279
$ 5,500
$
11,359
5.03 Data Collection Support
40
24
64 $
9,024
$
451
$ -
$
9,475
Subtotal, Task 5 (hours)
0 92 0
8 168
268
0
0
Subtotal, Task 5 ($)
$ - $ 13,524 $
- $ 672 $ 22,008
$
36,204 $
$ - $
1,810
$ 5,500 $
- $
43,514
CADocuments and Settings\kgies\Desktop\Fee for Lodi.xls
1 of 3
$ 2,000
$ - $ 2,000 $
$
4,000 $ 1,350
$
$
1,000 $ 5,000
5,000 $ 5,000 $ 1,350
W E 5 T Y 0 S T
kh-01-bA
ASSOCIATES
Louar.k iuk h+rg:nrc •s
U Y91 asm=1 e1 -A Im =111 an. Rol h WAS]Axe] 0] 1
PRQIEC r REGULATORY ASSISTANCE - PREUMNARY DRAFT
11/15/2007
Task 6.0 Regulatory Compliance Studies
6.01 Method of Compliance Work Plan/Schedule
40 8
48
$
6,552
$
328
$
6.02 Data Review
16
16
$
2,352
$
118
$
6.03 Pollution Prevention Plan Work Plan
12 40
52
$
5,124
$
256
$
$
5,380
Subtotal, Task 6 (hours) 0
68 0 48 0
116
0
0
Subtotal, Task 6 ($) $
- $ 9,996 $ - $ 4,032 $
$
14,028 $
$ - $
701
$ - $
- $
14,729
$ 15,500
$ - $ 15,500 $
Task 8.0 Title 22 Engineering Report
8.01 Work Plan 12 4 24 40 $ 5,244 $ 262 $ $ 5,506
Subtotal, Task 8 (hours) 0 12 0 4 24 40 0 0
Subtotal, Task 8 ($) $ - $ 1,764 $ - $ 336 $ 3,144 $ 5,244 $ $ - $ 262 $ - $ - $ 5,506 $ $
Task 9.0 Wintertime Irrigation Management Plan
9.01 Work Plan 12 4 24 40 $ 5,244 $ 262 $ $ 5,506
Subtotal, Task 9 (hours) 0 12 0 4 24 40 0 0
Subtotal, Task 9 ($) 1 $ -1 $ 1,764 $ -1 $ 336 1 $ 3,144 = $ 5,244 $ $ - $ 262 $ - $ - $ 5,506 $ - $ - $
CADocuments and Settings\kgies\Desktop\Fee for Lodi.xls
$ 15,000
$ - $ 15,000 $
2of3
W E 5 i Y 0 5 T
kk-401ft-A
A 5 5 0 C I A i E 5
Estimated Staff Hours and Budget
West Yost Associates P/VP SE/SS PE/PS ADMIV
$189 $147 $163 $84
PROJECT: Regulatory Assistance - Preliminary Draft BGW/JDP KEG KLL
Task 11.0 Industrial Influent Characterization
Study
Task 12.0 BOD Organic Loading Study
Labor Drafting Modeling Costs Sub.1 Sub.2 Sub.3
AE/AS Hours Fee Hours Fee Hours Fee Routine Sub. Other Total SSD RBI Mit J
$131 $ 25 $ 25 ODC w/ markup Direct Costs
MAC 5% 10%
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
T..k Name
2008
2009
2010
2011
2012
2013
1
Permit Becomes Effective
M J
J A S
O N D
Nov3
U*2
Nov 11
a om nNov 30
D- 19
J
F M
A M
J J A
5 O N D
J
F M
A M J J A S O N 0
J F
M
A M
J J A
S O N D
J
F M
A M J
J A S
O N D
J F
M
A M J
J A 5
gaP 1
0
O N D
J
Permit Expires (Unless Administratively Extended)
3
4
Kickoff Meeting for Initial Studies and Coordination
5
Develop RFP for Priority Pollutant Analysis
6
Develop Permit Requirements Technical Memorandum
Present Permit Summary Information to City Staff
Discharger Self Monitoring
1
8
9
10
Begin Continuous Monitoring
Nov 3
•
11
Begin Daily Monitoring
Nov 3
•
12
Begin Weekly Monitoring
Nov 6
•
13
Begin Monthly Monitoring
_
pea 1
14
Monthly Monitoring Reports
0
0
0 0
0 0 0
0 0 0 0
0
0
0 0 0 0 0 0 0 0 0
0
0
0 0
0 0 0
0 0 0 0
0
0
0 0 0
0 0 0
0 0 0
0
0
0 0 0
0
69
Begin Quarterly Monitoring
Jan 1
O
O
O
O
O
O O
O
O
O
O
O
O
O
O
O
O
O
O
10
Quarterly Monitoring Reports
May 1
Aug 1
Nov 1
Feb 1
May 1 Aug 1 Nov 1
Fab 1
May 1
Aug 1
Nov 1
Fab 1
May 1
Aug 1
Nov 1
Fab 1
May 1
Aug 1
Nov 1
Jan 1
0 1
J-
0 1
JaOO
0 1
JaOO
O
JaOO
90
Begin Annual Monitoring
JaOO
91
Annual Monitoring Reports
96
91
Annual Operations Reports
103
166
Pretreatment Requirements
105
First Annual Monitoring for Pre -Treatment Program (Influent, Effluent,
Sludge)
O
OOOO
OOOOO
O
O
O
O
O
O
O
O
O
106
Quarterly Pre -Treatment Industrial User Compliance Status
Reports
J,Apr
FeOB
,
Ju ,
o ,
J,Apr
FeOB
, Ju , ,
J ,
FeOB
Apr ,
FeOB
FebO28
126
Annual Pre -Treatment Report (Copies to EPA and SWRCB)
132
133
Cropping and Irrigation Management
y oaf u
Nova
136
Kickoff Meeting for Initial Studies and Coordination
135
Update Spreadsheet Management Tool & Develop Irrigation Area
Monitoring Program, Develop 2007 Cropping and Irrigation Report
136
Land Discharge Monitoring Begins
ONov
Fab 1
1
Fab 1
Nov 1
Fab 1
Apr
Nov 1
Fab 1
Nov 1
Fab 1
131
Annual Cropping and Irrigation Reports
Peg.1
Thu 11/15101
1
ONov
Fab 1
1
Fab 1
Nov 1
Fab 1
Nov 1
Fab 1
Nov 1
Fab 1
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
T..k Name
2008
2009
2010 2011 2012 2013
148
Permit Becomes Effective
M J J A S O N D
N-33
Nov 30
J F M A M J J A 5 O N D
J F M A M J J A S O N 0
Aug 3
J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A 5 O N D J
May 18
8aP 1
1
Mar 12
APrz
Jul i
149
Current Construction Project Completed (Estimate)
Iso
Permit Compliance Deadline
151
Permit Expires (Unless Administratively Extended)
152
153
Corrective Action Plan/Method of Compliance Work Plan and
Mar 9
ar 23
Jul i
Au91
MalAug
Implementation Schedule (Aluminum. Ammonia. THMs. Manganese.
Nitrate & Nitrite)
164
Kickoff Meeting for 2007/2008 Studies
155
Develop Draft Action Plan and Implementation Schedule
156
Meet With R WQCB to Discuss Draft Action Plan
151
Finalize Action Plan and Schedule
158
Action Plan and Implementation Schedule Due
159
160
Executive Office Approval of Action Plan/Implementation
Schedule
Annual Progress Reports (Aluminum, Ammonia, THMs,
Manganese, Nitrate & Nitrite)
164
165
Pollution Prevention Plan (Mercury. Aluminum. Ammonia, THMs.
Jult �
Mar B
ar 23
Aug4
Aug 1
Mannerless. Nitrate & Nitrite!
166
Kickoff Meeting for 2007/2008 Studies
181
168
169
Develop Work Plan and Time Schedule for PPP
Meet With R WQCB to Discuss Draft PPP Work Plan7
Finalize PPP Work Plan and Schedule
110
PPP Work Plan Due
111
Executive Office Approval of Pollution Prevention Plan Work
Plan
112
Kickoff Meeting for 2008/2009 Studies
118
Complete PPP
114
Kickoff Meeting for 2009/2010 Studies
115
Develop Draft Results of PPP
116
Meet With R WQCB to Discuss Draft Pollution Prevention
Plan Results
111
Finalize PPP Report
118
Annual PPP Progress Reports (Mercury, Aluminum & THMs)
182
PPP Due
P.g.2 Thu 11/15101
�
*
O
0
a Nov 90
D a10
O
O
O
O
a
p .10
Jult �
y A.e 3
O
Aug
O
Au 1 O
.
S O
N D
J F
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
Tesk Name
A S O N 0
2008
M A
2009
2010
2011
2012
2013
183
Permit Becomes Effective
M J J A
Nov
Nov3
O N D
J F M A
M J J A S O N D
J F M A M J J A S O N D
J F M A J J A 5 O N D
eaP 1
J
186
Permit Expires (Unless Administratively Extended)
185
186
Toxicity Reduction Evaluation (TRE) Tasks
30
30
os
j Nov
181
Kickoff Meeting for 200712008 Studies
168
189
190
191
192
193
Review Historic Chronic Bioassay Data
Finalize TRE Work Plan
TRE Work Plan Due
City Meets with RWQCB Staff to Discuss Draft
Monitoring Well Installation Work Plan
Executive Office Provides Written Approval of TRE Work Plan
Other Tasks to Be Added As Needed
Pe9e 3 Thu 11/15101
S O
N D
J F
M A M J J
A 5
M J J
A S O N 0
J F
M A
M
�
0
j Nov
B
� AprB
Expires (Unless Administratively
Develop Draft Title 22 Report Work Plan and Time Schedule
Meet With R WQCB Staff to Discuss Draft Title 22 Report
Work Plan
Title 22
Draft Title 22 Report Due
Meet With CDPN and RWQCB Staff to Discuss Draft
Report
CDPH and Executive Officer Approve Draft Title 22 Report
Finalize Title 22 Report
Final Title 22 Report Due
Kickoff Meeting for 201012011 Studies
Meet With R WQCB to Discuss Permit Modifications For
Title 22 Requirements (if Needed)
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
M I J I J I A I S O
N D
ov3
J F
M A M J J
A S I N I D
J I F M A M J J
A s O N I D
J F
M A M J J A S O 1 N I D
J I F I M I A I M J I J I A I S O N D
J F M A M J J A S O N D
O S.P 1
J
Oct 22 1 M
or,
j Nov 30
M E
10
Jan
0
Jul 29
Mer.
ar 23
. M.y2
j Aaga
Ago
*Aug 3
Jan
M
Apri
wso
.
j
Dec
3
OMar 21
Peg. 4 Thu 1 t/15101
M J J A S O
N D
J F
M A M J J
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
219
T.ak Name
Permit Becomes Effective
J F
N-3220
2008
D
J F M A M J J A S O N D
J F M A M J J A 5 O N D
20M
30
�
2010
2011
2012
SaP 1
2013
Permit Expires (Unless Administratively Extended)
221
222
Wintertime Irrigation Management Plan
Mar B
223
Kickoff Meeting for Additional 2007/2008 Studies
221
Develop Draft Irrigation Management Plan Work Plan
226
Meet With R WQCB Staff to Discuss Draft Irrigation
Management Plan Work Plan
226
Finalize Irrigation Management Plan Work Plan
227
Wintertime Irrigation Management Plan Work Plan and
Time Schedule Due
228
RWQCB Provides Written Approval of Irrigation Management
Plan Work Plan and Time Schedule
.9
Kickoff Meeting for 2008/2009 Studies
230
Develop Irrigation Management Plan
231
Irrigation Management Plan Due
Dao
a Nov 30
010
ar 23
P'. S Thu 1 t/16107
M J J A S O
N D
J F
M A M J J
A 5 O N D
J F M A M J J
A S O N D
J F
M A M J J
A S O N
D
J F M A M J J A S O N D
J F M A M J J A 5 O N D
J
�
O
0
a Nov 30
010
ar 23
Jult �
i
Sap 1
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
232
T..k Name
Permit Becomes Effective
M A M J J
ov3
2006
A S O N D
J F
20M
A S O N
2010
J F M A M J J A S O N D
J F M A M J J A 5 O N D
J
2011
11,
ae 3
2012
SaP 1
2013
233
Permit Expires (Unless Administratively Extended)
234
235
Temperature Study
Mar 8
ar 23
Aug 30
Sap
Mar 11
Sep T
Sap 29
236
Kickoff Meeting for Additional 2007/2008 Studies
237
Develop Study Work Plan and Implementation Schedule
236
Meet With RWQCB Staff to Discuss Draft Temperature
Study Work Plan
236
Finalize Temperature Study Work Plan
240
Temperature Study Work Plan Due
241
Meet With RWQCB and Other Agencies to Discuss Work
Plan
242
RWQCB Provides Written Approval of Work Plan
243
Kickoff Meeting for 2008/2009 Studies
240
Data Collection for Temperature Study
245
Kickoff Meeting for 2009/2010 Studies
246
Develop Temperature Study Results
N7
Meet With RWQCB and Other Agencies to Discuss
Results
U8
Collect Additional Data (If Needed)
us
Meet With RWQCB and Other Agencies to Discuss
Results (If Needed)
2.
Kickoff Meeting for 2010/2011 Studies
251
Finalize Temperature Study Report for RWQCB Submission
252
Annual Temperature Study Progress Reports
255
Temperature Study Report Due
256
Meet With RWQCB to Discuss New Permit Limits (if
Needed)
257
Submit Request for Permit Changes for Temeperature
Limits (If Needed)
266
RWQCB Approves Permit Changes
P.g.6 Thu 1 t/15107
M J J A S O
N D
J F
M A M J J
A 5 O N D
J F M A M J J
A S O N D
J F
M A M J J
A S O N
D
J F M A M J J A S O N D
J F M A M J J A 5 O N D
J
�
N
O
0
a Nov 30
ala
. May2
i
29
y Avg a
A
g13
19
i
Fab 1 O
Fab 1 O
Dx 28
�O Mar 21
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
259
T,ak Name
Permit Becomes Effective
M A M J J
N-3260
2006
A S O N D
J F
20M
A S O N
2010
J F M A M J J A S O N D
J F M A M J J A 5 O N D
J
2011
Dec 30
2012
SaP 1
2013
Permit Expires (Unless Administratively Extended)
261
262
Industrial Influent Characterization Study
Mar B
ar 23
Jul i
on+
Aug 2
263
Kickoff Meeting for Additional 2007/2008 Studies
261
Develop Draft Industrial Influent Characterization Study Work Plan
265
Meet With RWQCB Staff to Discuss Draft Industrial
Influent Characterization Work Plan
266
Finalize Industrial Influent Characterization Study Work Plan
267
Industrial Influent Characterization Study Work Plan Due
266
RWQCB Provides Written Approval of Industrial Influent
Characterization Study Work Plan
269
Kickoff Meeting for 200812009 Studies
n0
Study Begins
Au
3
Z71
Quarterly Industrial Influent Characterization Monitoring
260
Study Ends
261
Kickoff Meeting for 200912010 Studies
262
Develop Year 1 Industrial Influent Characterization Study Report
263
Meet With R WQCB to Discuss Year 1 Industrial Influent
Characterization Results and Proposed Additional Efforts
261
Kickoff Meeting for 201012011 Studies
265
Develop Industrial Influent Characterization Study Report
286
Annual Progress Reports
269
Industrial Influent Characterization Study Due
Peg, 7 Thu 1 t/15IOT
M J J A S O
N D
J F
M A M J J
A 5 O N D
J F M A M J J
A S O N D
J F
M A M J J
A S O N
D
J F M A M J J A S O N D
J F M A M J J A 5 O N D
J
�
O
D
a Nov 30
x10
O
oe1+
y Ave s
Sap 22
a
on+
Feb 1 O
Feb 1 0
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
290
T..k Name
Permit Becomes Effective
M J J A S O
�
N D
N xw3
2008
J F
M A M J J
A
A 8 O N D
20M
J F M A M J J
A
Aug 3
*
S O N D
2010
J F
M A M J J
A S O N
D
2011
J F M A M J J A S O N D
J..2
ae 3
�O Mar 21
2012
J F M A M J J A 8 O N D
SaP 1
O
2013
J
291
Current Construction Proiect Completed (Estimate)
292
Permit Expires (Unless Administratively Extended)
293
294
Treatment Feasibility Study (Aluminum. Ammonia. THMs)
.94
914
S.P 13
oa4
� Jan 2
Aug
i
on
y Aug
295
Kickoff Meeting for 200812009 Studies
2%
Develop Draft Treatment Feasibility Study Work Plan
297
Meet With R WQCB to Discuss Draft Treatment Feasibility
Study Work Plan
Zea
Finalize Treatment Feasibility Study Work Plan
269
Treatment Feasibility Study Work Plan Due
300
Executive Office Approval of Treatment Feasbility Study Work Plan
301
Kickoff Meeting for 200912010 Studies
302
Complete Data Collection for Treatment Feasibility Study
A
Aug
303
Kickoff Meeting for 201012011 Studies
304
Develop Draft Treatment Feasibility Study Report
305
Meet With R WQCB to Discuss Draft Treatment Feasibility
Study Report
306
Annual TFS Progress Reports (Mercury, Ammonia, Aluminum 8
THMs)
309
TFS Due to Regional Board
310
311
Request for Flow Increase
Aug 3
Sep 22
oar
Aug 2
312
Kickoff Meeting for 200912010 Studies
313
Meet With R WQCB to Discuss Approach To Compliance
Demonstration
314
Collect Data To Support Request for Flow Increase
315
Kickoff Meeting for 201012011 Studies
316
Meet With R WQCB to Discuss Permit Changes
317
Submit Request for Flow Increase
318
RWQCB Approves Permit Changes
P.g.8 Thu 1 t/15107
2
g5
O
O
.r a
a
a
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
Task Name
2008
2009
2010
2011
2012
2013
319
Permit Becomes Effective
M J J A S O
�
N D
Nov3
J F
M A M J J
A
5 O N D
J F
M A M J J
A S O N 0
J F
M
A M J J
A S O N D
J F M A M J J A S O N D
J F M A M J J A 5 O N D
eaP 1
0
J
320
Permit Expires (Unless Administratively Extended)
321
322
Salinity Evaluation and Minimization Plan
%14'
3, 13
oaa
Aug
Aug
Aug i
Aug i
323
Kickoff Meeting for 200812009 Studies
324
Develop Draft Salinity Evaluation and Minimization Plan
325
Meet With R WQCB to Discuss Draft Salinity Evaluation
and Minimization Work Plan
326
Finalize Salinity Evaluation and Minimization Plan
321
Salinity Evaluation and Minimization Plan Due
328
329
Executive Office Approval of Salinity Evaluation and
Minimization Plan
Annual Progress Reports on Salinity Management
� Jan 2
Page 9
Thu 11/15101
a
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� Jan 2
O
O
O
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Expires (Unless Administratively
Meet With R WQCB to Discuss Draft Pond Freeboard
Study Work Plan
Finalize Pond Freeboard Study Work Plan and Schedule
Final Pond Freeboard Study Work Plan and Schedule
Due
Executive Office Approval of Pond Freeboard Study Work Plan
Freeboard Study Efforts
Meet With R WQCB to Discuss Year I Pond Fret
Study Results and Proposed Additional Efforts
Meeting
Collect Additional Data for Pond Freeboard Study (If Needed)
Review All Pond Freeboard Study Data and Provide
Recommendations
Meet With R WQCB to Discuss Pond Freeboard Study
Results
Kickoff Meeting for 211112112 Studies
Finalize Pond Freeboard Study Report for RWQCB Submission
Submit Pond Freeboard Study Quarterly Progress Reports
Results of Pond Freeboard Study Due
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
M I J I J I A I S O
N D
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Page 10 Thu it/15101
Expires (Unless Administratively
Develop Draft Monitoring Well Installation Work Plan and
Implementation Schedule
Monitoring Well Installation Work Plan Due
Monitoring Well Installation Work Plan
Installation Work Plan
Quarter 2008 Report
Monitoring Well Installation Report of Results and 3rd Quarter
2008 Report Due
Annual Background Groundwater Quality and Degradation
Assessment Progress Reports
Monitoring of Background Wells
Groundwater Quality Characterization Report
Annual Background Groundwater Quality and Degradation
Assessment Progress Reports
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
M I J I J I A I S O N D
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City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
A S O N D
J F
M A M J J
A S O N D
J F M A M J J
A S O N D
J F M A M J J A 5 O N D
O
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a Aug 2
ID
406
Tesk Name
Permit Becomes Effective
J A S O
2008
20M
2010
2011
2012
SaP 1
2013
407
Permit Expires (Unless Administratively Extended)
608
d09
BPTC Evaluation
Nov 1
Feb i
D-
Jan 3
13
May1
410
Kickoff Meeting for 201012011 Studies
411
Develop Draft Work Plan and Implementation Schedule for BPTC
Evaluation
412
Meet With R WQCB Staff To Discuss Draft BPTC
Evaluation Work Plan
413
Finalize BPTC Evaluation Work Plan
410
BPTC Evaluation Work Plan Due
415
Executive Officer Approves Work Plan
416
Develop BPTC Evaluation
417
City Meets With RWQCB Staff To Discuss BPTC
Evaluation Results
418
Finalize BPTC Evaluation Report
419
Final BPTC Comprehensive Evaluation Report Due
420
Executive Officer Approves Comprehensive BPTC Evaluation7
421
City Implements Recommended BPTCs
422
Continued Quarterly Groundwater Monitoring
447
Annual Background Groundwater Quality and Degradation
Assessment Progress Reports
Page 12
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Feb 1
Thu
11/15107
M J N D
� Nov3
J F M A M J J A 5 O N D
J F M A M J J
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City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
d.
Tesk Name
Permit Becomes Effective
M J J A S O N D
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J F M A M J J A 5 O N D
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2010
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A S O N D
. Jul
2011
J F M A M J J
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2012
J F
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2013
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Permit Expires (Unless Administratively Extended)
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Land Discharge Oraanic Loadina Study
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Jan
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ass
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460
Meet with RWQCB to Discuss Draft Work Plan
491
Finalize Organic Loading Study Work Plan
ase
Final Organic Loading Study Work Plan and Schedule
Due
463
Begin Organic Loading Study / Complete First Year of Data Collection
as+
Review Organic Loading Study Data and Provide Recommendations
For Permit Modifications and/or Year 2 Efforts
.5
Meet with RWQCB to Discuss Organic Loading Study
Year 1 Results and Proposed Permit Modifications and/or
Proposed Additional Efforts
asa
Develop Organic Loading Study Report and Request for Change to
BOD Limit and/or Compliance Deadline Extension for RWQCB
Submission
45T
Permit Modified to Change BOD Limit or Provide Deadline
Extension
gas
Complete Second Year of Organic Loading Study Data Collection (If
Needed)
"9
Review All Organic Loading Study Data and Provide
Recommendations For New Limitations (If Needed)
470
Meet with RWQCB to Discuss Organic Loading Study
Results and Proposed New Limitations (N Needed)
a]i
Finalize Organic Loading Study Report and Request for Change to
BOD Limit for RWQCB Submission (If Needed)
O
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472
Meet With RWQCB to Discuss Permit Changes (If
Needed)
473
Permit Modified to Change BOD Limit (If Needed)
d]a
Organic Loading Study Quarterly Progress Reports
483
Results of Organic Loading Study Due
684
gas
Page 13 Thu 1 VIW T
s1
City of Lodi
Water Pollution Control Facility
NPDES Permit Compliance Master Schedule
ID
Tesk Name
J F M A M J J
2008
2009
2010
2011
2012
2013
ass
Permit Becomes Effective
J F
M
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488
489
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13
490
Kickoff Meeting for 200912010 Studies
491
Develop Work Plan
492
Effluent 8 Receiving Water Characterization Work Plan
Due
493
Kickoff Meeting for 201012011 Studies
494
Effluent & Receiving Water Characterization Priority Pollutant
Monitoring
501
Kickoff Meeting for 211112112 Studies
508
Develop Effluent and Receiving Water Summary Report
509
Meet With RWQCB to Discuss Monitoring Results and
Proposed New Limitations
510
Final Report Due
511
512
Complete WER Study (If Needed)
Mar 12
Aug 1
Dee
13
513
Kickoff Meeting for 200912010 Studies
514
Develop BLM Analysis
515
Meet With RWQCB to Discuss WER Study Requirements
516
Kickoff Meeting for 201012011 Studies
511
Collect Data for WER Analysis
518
Kickoff Meeting for 211112112 Studies
519
Complete Draft Study Report
520
Meet with RWQCB to Discuss WER Results and
Proposed New Limitations
521
Finalize WER Report for RWQCB Submission Just Following Report
of Waste Discharge
ta
Dec
522
523
Reportof Waste Dischame
13
524
Kickoff Meeting for 211112112 Studies
Us
Begin Development of Report of Waste Discharge
Us
Meet With RWQCB to Discuss Report of Waste Discharge
521
528
Prepare Report of Waste Discharge
Report Waste Discharge Due
of
Mar
Page 14 Thu 11/15101
M J J A S O
N D
J F M A M J J A 8 O N D
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2
RESOLUTION NO. 2007-243
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING ADDITIONAL TASK ORDERS FOR WEST YOST
& ASSOCIATES TO PREPARE WORK PLANS AND PROVIDE
ONGOING PERMIT ASSISTANCE, AND FURTHER
APPROPRIATING FUNDS FOR THIS WORK
WHEREAS, the City's new wastewater discharge permit issued by the Central Valley
Regional Water Quality Control Board includes requirements for a number of studies to be
conducted and plans or reports to be developed on various aspects of the City's wastewater
treatment operations; and
WHEREAS, these studies begin with preparation of a work plan, which describes in
some detail the work to be done, sampling methods and frequencies, reports to be issued, and
a schedule. In addition, the City's permit issued by the Central Valley Regional Water Quality
Control Board has been appealed to the State Water Resources Control Board by the California
Sportfishing Protection Alliance; and
WHEREAS, West Yost & Associates has furnished the City with a combined
proposal to address these issues and staff recommends continuing to utilize its services for this
work as it is very familiar with the City's permit and operations and has performed well in the
past.
NOW, THEREFORE, BE IT RESOLVEDthat the Lodi City Council hereby authorizes
additional task orders for West Yost & Associates to prepare work plans required by the City's
wastewater discharge permit and for ongoing permit assistance; and
BE IT FURTHER RESOLVED that funds in the amount of $317,000.00 be
appropriated in the Wastewater Fund for this work.
Dated: December 19,2007
----------------------------
hereby certify that Resolution No. 2007-243 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held December 19, 2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Mounce
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
JOHL
City Clerk
2007-243
CITY COUNCIL
BOB JOHNSON, Mayor
JOANNE L MOUNCE
Mayor Pro Tempore
LARRY D. HANSEN
SUSAN HITCHCOCK
PHILKATZAKIAN
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI. CALIFORNIA 95241-1910
(209) 333-6706
FAX (209)333-6710
EMAILwdept@lodi.gov
http:\�WWW.lodi.gov
December 14.2007
West Yost Associates
131A Stony Circle, Ste. 400
Santa Rosa, CA 95401
BLAIR KING
City Manager
RANDI JOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
RICHARD C, PRIMA, JR.
Public Works Director
SUBJECT: Adopt Resolution Authorizing Additional Task Orders for West Yost Associates
to Prepare Work Plans Required by the City's Wastewater Discharge Permit
and for Ongoing Permit Assistance and Appropriating $317,000 in the
Wastewater Fund
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, December 19,2007. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call me at (209) 333-6759.
., Richard C. Prima, Jr.
r' Public Works Director
RCPIpmf
Enclosure
cc: City Clerk
N C WYA-TASKORDERS. DOC