HomeMy WebLinkAboutAgenda Report - December 19, 2007 E-03AGENDA ITEM F.'05
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for
the Installation of Residential Water Meters (Phase 2); Approve Solicitation of
Bids for 464 Water Meters; and Adopt Resolution to Establish Hersey,
Sensus, and Badger Water Meters as Standard Water Meters for Future
Purchases
MEETING DATE: December 19,2007
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve the plans and specifications and authorize advertising for
bids for the Installation of Residential Water Meters (Phase 2)
project; approve the solicitation of bids for 464 residential water
meters; and adopt a resolution to establish Hersey, Sensus, and
Badgerwater meters as standard water meters for future purchases.
BACKGROUND INFORMATION: The Installationof Residential Water Meters (Phase 2) project
includes the installation of approximately 464 domestic water meters
with remote reading capabilities. The contractorwill install
City -provided water meters at the locations shown on Exhibit A.
This project is the second phase of the water meter installation program, following the water meter pilot
projectwhich was approved by the Council on October 19, 2005, and perthe Water Meter Retrofit Policy
approved by Council on May 2, 2007. This phase will install water meters in residential subdivisions which
have meter boxes already installed, and the meters were paid for with the building permit. The affected
residents will still be charged a flat rate for their water usage until such time that the City starts the water
meter reading program, which, by State law, must begin by January 1, 2010.
The criteria used to establish the project location is based on the following: 1) the areas include homes
that were constructed after 1992 when the City began collecting fees for the purchase and installation of
water meters; and 2) the areas are within the same electric meter reading route which allows for
concurrent, automatic water and electric meter reading.
Based on the meter performance, ease of installation, and product support experienced during the pilot
project, staff is recommending that Hersey, along with Sensus, and Badger meters be established as the
City's standard water meterfor use on this and future meter installation projects. Limiting the
standardized water meters to Hersey, Sensus, and Badgerwill assure competitive prices, increase
department efficiency in meter maintenanceand repair, and provide compatibility with the City's current
Itron-based reading system. These United States companies are all over 100 years old and manufacture
their meters in this country, except Badger has a joint Rio Rico, Arizona/Nogales, Mexico facility. This
solicitation will supply the residential meters for the Phase 2 water meter installation project.
APPROVED:
Blair , City Manager
K: MTROJECTSIWATERNMeters\Uhase2lnstallation MeterPurchase.doc 1211312007
Approve Plans and Specifications and Authorize Advertisement for Bids for the Installation of Residential
Water Meters (Phase 2);Approve Solicitation of Bids for 464 Water Meters; and Adopt Resolution to
Establish Hersey, Sensus, and BadgerWater Meters as Standard Water Meters for Future Purchases
December 19, 2007
Page 2
Plans and specifications are on file in the Public Works Department
FISCAL IMPACT: The water rates for the affected residentswill remain on a flat rate until such
time that the City adopts a residential water rate schedule. There will be a
slight increase in long-term maintenance and replacement costs, which will
be addressed in the future metered water rate.
FUNDING AVAILABLE: Funding for this project will be coming from the Water Fund. The budget
appropriation is $140,000 for the 2007108 fiscal year. The meter purchase
portion of the project is estimated to be $68, 000 and the installation portion of
the project is estimated to be $72,000.
Budgeted: 2007108 fiscal year
Plannpd nenina Date- January 9, 2008
Richard C. Prima, Jr."
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
RCP/LClpmf
Attachment
cc: Purchasing Officer
Water Services Manager
Senior Civil Engineer Chang
K:IWPIPROJECTSIWATERIMeters\CPhase2lnstallation MeterPurchase.doc 12J1312007
I
CITY OF •D
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EXHIBIT A
VICINITY MAP
Water Meter Installation Area
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Project Area
Meter is not to be installed
RESOLUTION NO. 2007-242
A RESOLUTION OF THE LODI CITY COUNCIL
ESTABLISHING STANDARDIZATION OF WATER
METERS FOR FUTURE PURCHASES
WHEREAS, based on the meter performance, ease of installation, and product
support experienced during the pilot project, staff recommends that Hersey, Sensus, and
Badger meters be established as the City's standard water meter for use on future meter
installation projects; and
WHEREAS, limiting the standardized water meters to Hersey, Sensus, and Badger
will assure competitive prices, increase department efficiency in meter maintenance and repair,
and provide compatibility with the City's current Itron-based reading system; and
WHEREAS, Lodi Municipal Code §3.20.040 — Exemptions from Centralized
Purchasing — authorizes the City Council to standardize on specific supplies, services, and
equipment.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby
establishes Hersey, Sensus and Badger water meters as standard water meters for future
purchases.
Dated: December 19,2007
I hereby certify that Resolution No. 2007-242 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held December 19, 2007, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS— None
JOHL
City Clerk
2007-242