HomeMy WebLinkAboutAgenda Report - December 5, 2007 E-04AGENDA ITEM E:#* Lk
Oft CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding the Purchase of 14 Units of LodI 48 Primary Vaults with
Covers to Jensen Precast of Sacramento, CA ($89,823.63) (EUD)
MEETING DATE: Decembers, 2007
PREPARED BY: Electric Utility Director
RECOMMENDEDACTION: Adopt a resolution awarding the purchase of 14 units of Lodi -48 primary
vaults with covers to Jensen Precast (Jensen) of Sacramento, California
($89,823.63).
BACKGROUND INFORMATION: On October 3, 2007, the City Council authorizedthe advertisement for bids
to procure 14 units of Lodi -48 primary vaults with covers. These vaults are
concrete, precast structuresfor underground installationsin pedestrianand
vehicular traffic areas. Seven covers will be concrete and the other seven will be galvanized steel. Presently, the
Electric Utility Department (EUD) has only one vault in stock, which is scheduled for an earlier project. Vaults are
being purchased on an'as needed' basis.
The bid documentswere advertised on October 31.2007 and November 3,2007 respectively. Two manufacturers
(Jensen Precastand Utility Vault Company) of concrete vaults, which have been approved by EUD in the past,
requested bid documents. On November 20,2007, staff received bid proposals as follows:
Jensen Precast, Sacramento, CA $89,823.63
Utility Vault Company, Pleasanton. CA No Bid
The proposal of Jensen was determined by Staff to be consistentwith the bid documents and specifications. Jensen
did not submit any exceptions to specifications and quoted a delivery time of4-6 weeks from receipt of order from
EUD. The last procurement of similar concrete vault specificationswas made in March 2003 when Jensen quoted
unit prices of $1,010 and $2,100 for the vault and the galvanized steel cover respectively. Compared to today's bid
costs of $1,967 for the vault and $3,270 for galvanized steel cover, Staff believes the bid price is reasonable given
the significant escalation in the price of raw materials over the last few years. Bid Item 3, which is EU D's standard
concrete cover rated as Heavy Full Traffic. will have its first application in the Reynolds Ranch Development
Project.
Seven concrete vaults with galvanized steel covers will be used for the Killelea Substation Rehabilitation Project
and seven vaults with the heavy -full traffic, concrete covers will be installed in the Reynolds Ranch Development
Project. Both projects are currently in the construction process and the proposed four-week delivery is just in time
for project installation.
Due to the criticality cEthis equipment, Staff therefore recommends City Council approval of a resolutionto award
the purchase of 14 units of Lodi -48 primary vaults with covers to Jensen Precast of Sacramento, California.
FISCAL IMPACT: Approximately $65,200.00 will be charged to the Reynolds Ranch Development Project,
which is covered by the 100% Cost Recovery rule for new construction. The remaining
cost will be charged to the Killelea Substation Rehabilitation Project, which is funded by
available bond proceeds.
APPROVED:
P Ft'nn City Man:;nAr
Adopt ResolutionAwarding the Purchase of 14 Units of Lodi -48 Primary Vaults with Covers to Jensen Precastof
Sacramento. CA ($89,823.63) (EUD)
Decwmber 5, 2007
Page 2 of 2
FUNDING: Account No. 61677 - Killelea Substation
Ac,Cgpp Icj(PW51.7730 - Reynolds Ranch
Budget MejeG
F.orrow
Electric Utility Director
PREPARED B Y Demr Bucaneg, Jr.. P.E., Manager, Engineering& Operations
GFMIDBIIst
RESOLUTION NO. 2007-238
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE PURCHASE OF 14 UNITS OF LODI-48
PRIMARYVAULTS WITH COVERS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on November
20, 2007, at 11:00 a.m., for the purchase of 14 units of Lodi -48 primary vaults with
covers, described in the specifications therefore approved by the City Council on
October 3,2007; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Jensen Precast, Sacramento, CA $89,823.63
Utility Vault Company, Pleasanton, CA No Bid
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes
the purchase of 14 units of Lodi -48 primary vaults with covers from Jensen Precast, of
Sacramento, CA, in the total amount of $89,823.63.
Dated: December 5, 2007
hereby certify that Resolution No. 2007-238 was passed and adopted by the
City Council cf the City of Lodi in a regular meeting held December 5, 2007, by the
following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce,
and Mayor Johnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
J FN 10F �E P RRIN
Deputy City Clerk
2007-238