HomeMy WebLinkAboutAgenda Report - November 21, 2007 E-07AGENDA ITEM
is% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contractfor City -Funded Maintenance of Landscape
Areas for 2008 to Odyssey Landscaping Company, Inc., of Stockton ($148,560)
MEETING DATE: November 21,2007
PREPARED B Y Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding the contract for City -Funded Maintenance of
Landscape Areas for 2008, January 1,2008through June 30,2008, to
Odyssey Landscaping Company, Inc., of Stockton, in the amount of $148,560
BACKGROUND INFORMATION: This project providesfor the contract landscape maintenance of the 168
landscaped sites in the public right-of-way, public buildings, parking lots,
the Multimodal Station and the White Slough Water Pollution Control
Facility. In the past year, additional sites were added that included the
center median on Lower Sacramento Road south of Kettleman Lane and Westgate Drive. The total acreage of
the contract now exceeds 45 acres.
This bid consisted of three separate groups: Group A — Maintenance of Turf and Miscellaneous Landscape
Areas, Group B — Maintenance of Lower Sacramento Road and Adjacent Landscape Areas, and Group C —
Maintenance of Cherokee Lane and Adjacent Landscape Areas. The groups may be awarded separately to
multiple contractors or together as one contract. Based on the bid results, staff recommends awarding all three
groups to Odyssey Landscaping Company.
The specifications were approved on October 17, 2007, and are on file in the Public Works Department. The
City mailed out thirteen bid packets. The City received the following three bids on October 31, 2007:
Bidder
Location
Bid
Engineer's Estimate
$225,000
East Bay Construction Company, Inc.
Livermore
$773,262
Odyssey Landscaping Company, Inc.
Stockton
$148,560
Sunworld
Sacramento
$300,173'
*The bid submitted by Sunworld did not include the required 10 percent bid bond and so is considered non-responsive. This
does not affect the outcome of the award
FISCAL IMPACT: This annual contract maintains the existing landscape sites at a frequency level of
once a month. This work is separate from the landscape maintenance locations
included in the various Landscape Maintenance Assessment Districts that have been
established in new developments. Maintenance work at those locations is done more frequently.
FUNDING AVAILABLE: The money for this projectwill becoming from the 2007/08 Operating Budget
(General Fund, Utility, and Transit accounts).
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Manager
Richard C. Prima, Jr.
Public Works Director
Prepared by curt Ju ran, Assistant streets and Drainage Manager
R CPJGMBJCJ1dsg
cc F Wally Sandelin City Engineer/Deputy Public Works Director George M Bradley. Streets and Drainage Manager
APPROVED: _ C'
Blair King, City Manager
K:1WP1000NCIL1071Landscape2008 Award.doc 11/7/2007
MAINTENANCE OF MISCELLANEOUS SECTION 4
LANDSCAPE AREA 2008 CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City" and Odyssey Landscaping Company, Inc., herein referred to as
"Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Vicinity Maps
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial manner to
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE II The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE III And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until it's acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
KAWP\C0UNCIL\07\Landscape2008 Award_Contract.doc 4.1 Revised 11/12/2007
ITEM
uNr
EXHIBIT GROUP A
TURF SITES PER GROUP A- IVIOWNG
1
PRUNI NG, V\EED CONTROL, LITTER PICKUP
AS PER SPECI FICATIONS
1
EXHIBIT GROUP B
SITES PER GROUP B - MM CONTROL,
2
LITTER PICK UP, ONCE PER MONTH,
PRUNI NG ONCE PER THREE MONTHS, AS
PER SPECI RCATIONS
1
EXHIBIT GROUP C
SITES PER GROUP C - V%EED CONTROL,
3
LITTER PICK UP, ONCE PER MONTH,
PRUNI NG ONCE PER THREE MONTHS, AS
PER SPECI HCATIONS
1
ADDITIONAL IRRIGATION BID
EXHIBIT GROUP A
ANNUAL IRRIGATION MAJNTENANCE, BID
4 1 NCLUDES ALL LABOR AS NEEDED TO
MAINTAIN IRRIGATION AS PER
SPECIFICATIONS FOR EACH GROUP 1
EXHIBIT GROUP B
ANNUAL IRRIGATION MAINTENANCE, BID
5 1 NCLUDES ALL LABOR AS NEEDED TO
MAINTAIN IRRIGATION AS PER
SPEaRCATTONS FOR EACH GROUP 1
EXHIBIT GROUP C
ANNUAL IRRIGATION MAINTENANCE, BID
6 1 NCLUDES ALL LABOR AS NEEDED TO
MAINTAIN IRRIGATIONAS PER
SPEaFICATIONS FOR EACH GROUP 1
EsnMATED TOTALANNUAL
I�NTITY LMT PRICE PRICE
LS $ 4,400 $ 52,800
LS $ 4,950 $ 59,400
LS $ 2,017 $ 24,200
LS $ 313 $ 3,760
LS $ 467 $ 5,600
LS $ 233 $ 2,800
ARTICLE V It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then
this instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
KAWP\C0UNCIL\07\Landscape2008 Award_Contract.doc
11/12/2007
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR
THIS CONTRACT IS JANUARY 1,2008 THROUGH DECEMBER 31,2008, AND THE
CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF
EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year first
written.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
A Municipal Corporation
Blair King
City Manager
Attest:
Randi Johl
City Clerk
Approved as to Form:
Dated: 2007
(Affix corporate seal if Corporation)
f l
Telephone
Date
Date
D. Stephen Schwabauer Date
City Attorney
RM
KIWP=UNCIB071Landscape2008 Award—Contractdoc
11/812007
RESOLUTION NO. 2007-224
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR CITY -FUNDED
MAINTENANCE OF LANDSCAPEAREAS FOR 2008
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 31, 2007, at
11:00 a.m. for City -Funded Maintenance of Landscape Areas for 2008, described in the
specifications therefore approved by the City Council on October 17, 2007; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Engineers Estimate $225.000
East Bay Construction, Livermore, CA $7731262
Sunworld, Sacramento, CA $300,173""
Odyssey Landscaping Company, Inc., Stockton, CA $148,560
'The bid submitted by Sunworld did not includethe required 10 percent bid bond and is considered non-responsive.
WHEREAS, staff recommends awarding the bid for Maintenance of Landscape Areas
for 2008 to the low bidder, Odyssey Landscaping Company, Inc., of Stockton, California.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for Maintenance of Landscape Areas for 2008, be and the same is hereby awarded to
Odyssey Landscaping Company, Inc., of Stockton, California, in the amount of $148,560, for
the period January 1,2008 through December 31,2008.
Dated: November 21,2007
hereby certify that Resolution No. 2007-224 was passed and adopted by the Lodi City
Council in a regular meeting held November 21, 2007, by the following votes:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, Mounce, and
Mayor Johnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
- K4W:!Wft?6""
City Clerk
2007-224