HomeMy WebLinkAboutAgenda Report - November 21, 2007 E-04AGENDA ITEM 940 q
CITY OF LODI
COUNCIL COMMUNICATION
1M
AGENDA TITLE: Adopt Resolution Approving Purchase of Heavy -Duty Equipment Lift from
Municipal Maintenance Equipment, Inc., of Sacramento ($83,175), and
Appropriating Additional Funds ($3,170)
MEETING DATE: November 21,2007
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution approving purchase of a heavy-duty equipment
lift from Municipal Maintenance Equipment, Inc., of Sacramento, in
the amount of $83,174.60; and appropriating funds in accordance
with the recommendation shown below.
BACKGROUND INFORMATION: Anew heavy-duty lift is required for the new Municipal Service
Center (MSC) Transit Vehicle Maintenance Facility because the
existing, old, in -ground units cannot be relocated. This heavy-duty
equipment lift will provide safe lifting capacity for the heaviest of the
City's equipment, vehicles, and transit busses, and will be utilized on a daily basis.
Staff realized, in planning for the new Vehicle Maintenance Facility, that the City of Lodi could save
money by providing some of the needed equipment as "owner furnished, contractor installed" ratherthan
including them in the building construction contract, saving what is typically a 5% to15% contractor mark-
up. This heavy-duty equipment lift will be the largest, and most expensive, of these items.
Staff originally planned to recommend a heavy-duty lift rated at 50,000 pounds lifting capacity and
budgeted to pay for it solely with Transit Facilities Upgrade Funds in the current fiscal year. However, the
Water Services Division's sewer vacuum trucks exceed that weight, and a larger, 75,000 pound
equipment lift would be required. Purchasing a higher capacity lift would be much more economical than
purchasing a second lift. The relativelysmall incremental cost to purchasethe 75,000 pound equipment
lift should come from Water and Wastewater funds. Funds are available in the Wastewater Capital
Equipment Fund, and an appropriation of $3,170 is needed from the Water Capital Equipment Fund.
Diede Construction, who was just awarded the contract to constructthe MSC Transit Vehicle
Maintenance Facility, has requested the exact design and installation specifications for the new heavy-
duty lift in order to meet the City's schedule. In order to comply with this request, staffs recommendation
is to purchase the heavy-duty equipment lift through another contract rather than seeking our own bids.
The City of San Jose prepared heavy-duty equipment lift specifications which meet the exact needs of
the City of Lodi requirements and received competitive bids. The City of Lodi can purchase the
heavy-duty equipment lift under the City of San Jose's contract. Per Lodi Municipal Code §3.20.045, State
and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by City Manager and City Council, to use contracts that have been awarded by other
California public agencies, provided that their award was in compliance with their formally -adopted bidding or
APPROVED: "-p�_ r-1
Blair k4iV, City Manager
KAWPIC0UNCIU071HeavyDutyEquipmentLift.doc 1111212007
Adopt Resolution Approving Purchase of Heavy -Duty Equipment Lift from Municipal Maintenance
Equipment, Inc., of Sacramento ($83,175), and Appropriating Additional Funds ($3,170)
November21,2007
Page 2
negotiation procedures. Purchasing under the City of San Jose's contract will save the City of Lodi staff
time, secure a good price based on competitive bids, provide a unit that meets the needs of the City in
the most timely manner, and allow us to provide Diede Construction the information they need.
FISCAL IMPACT: Purchase of the heavy duty lift will provide a critical component of the City's
new Transit Maintenance Shop Facility, allowing services and repairs to be
made more efficiently and safely.
FUNDING AVAILABLE: Transit Facilities Upgrade (125079) $76,834.60
Wastewater Capital Equipment (1711201) $3,170.00
Appropriation: Water Capital Equipment (1811201) $3,170.00
s
vans, Bud9d Manager
C
Richard C. Prima, Jr.
Public Works Director
Prepared by Dennis Callahan, Fleet and Facilities Manager
RCPIDJCIpmf
cc: Dennis Callahan, Fleet and Facilities Manager
Tiffani Fink, Transportation Manager
Charlie Swimley, Water Services Manager
Randy Laney, Fleet Supervisor
K:IWPICOUNCILN071HeavyDutyEquipmentLift.doc 1111212007
RESOLUTION NO. 2007-221
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE PURCHASE OF HEAVY-DUTY
EQUIPMENT LIFT AND FURTHER
APPROPRIATING FUNDS
WHEREAS, a new heavy-duty equipment lift is required for the new Municipal Service
Center (MSC) Transit Vehicle Maintenance Facility; and
WHEREAS, exact design and installation specifications for the new heavy-duty
equipment lift are needed by the contractor constructing the new MSC Transit Vehicle
Maintenance Facility in order to meet the City's construction schedule; and
WHEREAS, the lifting capacity of the lift that was originally planned would not
accommodate the Water Services Division's sewer vacuum trucks, and purchasing a higher
capacity lift would be more economical than purchasing a second lift. The relatively small
incremental cost to purchase the 75,000 -pound equipment lift should come from Water and
Wastewater funds; and
WHEREAS, to expedite the purchase, staff recommends purchasing the heavy-duty
equipment lift through another contract rather than seeking bids. The city of San Jose prepared
heavy-duty equipment lift bid specifications, which meet or exceed the needs of the MSC
Transit Vehicle Maintenance Facility. The specifications were competitively bid by the city of
San Jose. Municipal Maintenance Equipment, Inc., of Sacramento, was the successful low
bidder. Municipal Maintenance Equipment, Inc., has agreed to provide the heavy-duty
equipment lift to the City of Lodi at the same bid price.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves the
purchase of a heavy-duty equipment lift from Municipal Maintenance Equipment, Inc., of
Sacramento, California, utilizing the city of San Jose contract at a cost of $83,174.60; and
BE IT FURTHER RESOLVED that funds in the amount of $3,170.00 be appropriated
from the Water Capital Equipment Fund for this purchase.
Dated: November 21,2007
------------------------------------
hereby certify that Resolution No. 2007-221 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 21,2007, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
iNDI JOHN
City Clerk
2007-221