HomeMy WebLinkAboutAgenda Report - November 7, 2007 E-12AGENDA ITEM E-1 I
CITY OF LODI
COUNCIL COMMUNICATION
FM
AGENDA TITLE: Authorize the C i Manager tD approve change orders for construction of the
Killelea Substation Rehabilitation Project in a cumulative amount not to
exceed $250,000 (EUD)
MEETING DATE: November 7,2007
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Authorize the C i Managerto approve change orders that may be
incurred for the construction of the Killelea Substation Rehabilitation
Project up to $250,000.
BACKGROUND INFORMATION: The construction of the Killelea Rehabilitation Project is in progress.
The general construction contract was awarded by the City Council
on June 6,2007 to Rosendin Electric, Inc. of San Jose, CA. The
procurementof the 15kV Class Indoor Switchgear and the Remote Terminal Unit (RTU)was awarded by
the City to Siemens Power Transmission and Distribution, Inc. (do Geo Honn Company of Vacaville, CA)
on June 6, 2007 and May 16, 2007 respectively. The total amount for these three contracts is
$3,681,098.50 broken down as follows:
1. General Construction Cost ........................... $2,921,801.00
2. 15kV Class Indoor Switchgear ...................... $ 699,297.50
3. Remote Terminal Unit ................................. $ 60,000.00
Staff and EUD's power engineering consultant performed a thorough design and diligently prepared a
comprehensive technical specification of the Killelea Substation Rehabilitation Project. However, during
the construction and equipment manufacturing stage, additionaltasks and revisions will likely become
apparent that are necessary for implementation to enhance the functionality of the project.
Time is of the essence for this project. It must be complete prior to the summer of 2008. The construction
period for the rehabilitation project is only seven (7) months covering the acquisition of required permits
from both County and City, demolition and disposal, site preparation, construction and installation, test
and commissioning, and energization of the substation facility on May 1, 2008. The project schedule was
reasonably planned and included a few weeks of cushion. Some of this cushion has already been
consumed due to delays encountered by the general contractor in obtaining air quality permit form the
County. In addition, project construction might be exposed to potential inclement weather conditions that
may affect completion.
Authorizing the City Managerto approve change orders concerning project cost and time would hasten
business processes as well as insure continuity of construction and increase project efficiency and
effectiveness. Staff recommends that the City Council authorize the City Managerto approve future
change orders for cost and time in an aggregate amount of up to $250,000. Staff will provide a summary
of any change orders to the City Council as part of the project completion report.
APPROVED: %
a Kinn city Mnnnnpr
Authorize the City Managerto approve change erdexs forconstructlon of the Killelea Substation Rehabilitation Project
in a cumulative amount notto exceed $250,000 (EUD)
November 7,2007
Page 2 of 2
FISCAL IMPACT: Will be based on actual cost of the approved change orders, not to exceed a total
of $250,000.
FUNDING: TranoWfropi Mnd Proc-essi_sto Account No 151677for Killelea Substation.
Budget
Geom-""froirrow
Electric Utility Director
PREPARED BY: Demy Bucaneg.Jr., P.E., Manager, Engineering & Operations
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