HomeMy WebLinkAboutAgenda Report - November 7, 2007 E-07AGENDA ITEM 1E;7
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Design and Construction Contract for Municipal
Service Center Transit Vehicle Maintenance Facility Project to
Diede Construction, of Woodbridge and Appropriating $400,000 in Additional
Funds (Total Project $3,000,000)
MEETING DATE: November 7,2007
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution awarding the attached design and construction
contract for the Municipal Service Center Transit Vehicle
Maintenance Facility Projectto Diede Construction, of Woodbridge;
authorizing the City Managerto execute change orders within the
project budget ($3,000,000); and appropriating $400,000 for the project.
BACKGROUND INFORMATION: At its June 6,2007 meeting, Council authorized the advertisement
of the Request for Proposal (RFP) for the design and construction of
the above project. The City -issued RFP included "bridging
documents" which essentially consisted of 30% complete plans and
specifications. A prequalification package was required of all interested bidders, and a mandatory pre -
proposal meeting was held at which three firms were represented. The City received three proposals,
with Diede Construction being the lowest. The City will be negotiatingwith Diede Construction to resolve
design and budget issues. This project consists of the design and construction of approximately
14,000 square feet of building space, providing heavy and light duty work bays, tire repair area, welding
and parts rooms, office space, ADA compliant bathroom/locker rooms, and equipment storage spaces.
Diede Construction will be responsibleto complete the design and construct the facility in accordance
with the City's bridging documents which establish minimum and desired design criteria for the facility.
Diede Construction's design team will work closely with City staff to develop the construction documents
and final project costs. Complete construction documents will be submitted to the Building Division for
permit issuance. When the permit is received, the construction will begin. The project schedule allows
90 days for design completion and permit application submittal and 270 days for construction, once the
permit has been issued. The "Guaranteed Maximum Price" of $2,791,170 includes the bid alternates to
create a more energy-efficient facility. The total project appropriation includes project -related expenses
and contingencies.
On October 23, 2007, the following three proposals were received:
Bid Alt. 1
Bid Alt. 2
BidAlt. 3
Guaranteed
Double Wall
Double Wall
Radiant Heat
Firm
Maximum Price
Insulate Roof
Insulate Walls
@ Shop Floor
Total
Diede Construction
$2,622,000
$41,200
$61,300
$66,670
$2,761,170
Alten Construction
$3,467,315
$92,000
$124,200
$59,404
$3,742,919
F&H Construction
$3,492,000
$46,000
$36,000
$154,000
$3,728,000
APPROVED:
Blai4rMg,
City Manager
KAWPIPR0JECTS\TRANSITIMSC Transit Vehicle Maintenance Facility\GAward MSC Transit Vehicle Maintenance Facility.doc
10/31/2007
Adopt Resolution Awarding Design and Construction Contract for Municipal Service Center Transit
Vehicle Maintenance Facility Project to Diede Construction, of Woodbridge; Authorizing City Manager to
Negotiate a Price Not to Exceed $2,791,170; and Appropriating Additional Funds ($400,000)
November7,2007
Page 2
FISCAL IMPACT: All departments and divisionsfor which Fleet Services maintains vehicles
and equipment will benefitfrom a new, state-of-the-art shop facility. The
new shop will be more efficient and technically up-to-date and will
accommodate vehicles that are too large for the current shop. Failure to
award the contract would result in the loss of the Public Transit Account funding for construction of the
facility. This funding was secured by the City through a specific grant through the California
Transportation Commission.
FUNDING AVAILABLE: Funding is included in the budget for fiscal year 2007108.
Public Transit Account (1250356) $1,850,000
TDA Transit Capital (1250356) $250,000
Water Fund (182356) $250,000
Wastewater Fund (173356) $250,000
New appropriations:
Electric Utility (161) $180,000
General Fund Capital (1211) $220,000
i Evans, Budget Manager
IPRichard
11�h I 1 1 3 ' . 4
Prepared by Gary Wiman. Construction Project Manager
RCP/GW/pmt
Attachment
cc: Dennis Callahan, Fleet and Facilities Manager
Gary Wiman. Construction Project Manager
George Morrow, Electric Utility Director
K IW PIPROJ ECTSITRANS ITIMSC Transit Vehicle Maintenance Facility\CAwa rd MSC Tra nsit Vehicle Maintenance Facility -doe 1013112007
City of Lodi
Municipal Service Center
Transit Vehicle Maintenance Facility Project
CITY OF LODI, CALIFORNIA
CONTRACT
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as
the "City," and DIEDE CONSTRUCTION, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and
agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Request for Design/Build Proposal
Bid Proposal (Contractor Provided Schedule of Values)
Special Provisions
Contract
Contract Bonds
Plans (Drawings)
T1
A1.1
A1.2
A2.1
A3.1
A4.1
EQ 1.0
EQ1.1
EQ 1.2
Site Topo Survey
Specificatioiis
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended
to cooperate so that any work called for 111 one and not mentioned in the other is to be executed the same
as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be
made and performed by the City and under the condition expressed in the two bonds bearing even date
with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and
expense, to do all the work, furnish all labor and furnish all the materials except such as are mentioned in
the specifications to be furnished by the City, necessary to construct and complete in a good
workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the Contract.
CITY OF LODI PAGE 1
ARTICLE `11 - The City hereby promises and agrees with the Contractor to employ, and does hereby
employ, the Contractor to provide all materials and services not supplied by the City and to do the work
according to the terms and conditions for the price herein, and hereby contracts to pay the same as set
forth in Clauses 65 and 66 Special Conditions, in the manner and upon the conditions above set forth;
and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do
hereby agree to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the
Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other
employer payments for health and welfare, pension, vacation, travel time, and subsistence pay,
apprenticeship or other training programs. The responsibility for compliance with these Labor Code
requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation
for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also
for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements,
or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution
of the work until its acceptance by the City, and for all risks of every description connected with the
work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work
and for well and faithfully completing the work, and the whole thereof, in the manner and according to
the Plans and Contract Documents and the requirements of the Engineer under them, to -wit:
TOTAL CONTRACT AMOUNT
Guaranteed Maximum Base Price $ x
Bid Alternate #1: Metal Roofing System — In lieu of
ribbed roof and fiberglass insulation system specified, $41,200.00
provide and install double wall / foam core rib roof
panel system similar to Metecno API AP 900 Roof
System, 2-1/2" thick, R-21
Bid Alternate #2: Metal Siding System — In lieu of wall $61,300.00
panels and fiberglass insulation system specified,
provide and install double wall / foam core wall panels
similar to Metecno API AP 200 Ribbed Wall System,
2-1/2" thick, R-21
Bid Alternate #3: Provide radiant heat system in shop $66,670.00
floor slab in lieu of space heaters. Cost to include all
costs for a complete and operational system to maintain
65 degree ambient temperature in service bay areas
during cold weather.
*Exhibit A is the Schedule of Values from Diede Construction, Inc., dated October 23, 2007.
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of
Section 3700 of the Labor Code, which requires every employer to be insured against liability for
workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and
I will comply with such provisions before commencing the performance of the work of this contract.
CITY OF LODI PAGE 2
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any
conflict between the teriiis of this instrument and the Bid Proposal of the Contractor, then this iiistruiiient
shall control and nothing herein shall be considered as an acceptance of the said tei-rns of said proposal
coiiflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements for the work as
specified under the Special Provisions. All labor or materials not mentioned specifically as being done
by the City will be supplied by the Contractor to accomplish the work as outlined in the documents.
ARTICLE VIII — The Contractor agrees to continence work pursuant to this contract and to diligeiitly
prosecute to completion in accordance with the following schedule:
1. Coiiiplete design and submission of plans to the City of Lodi Building Depai-tiiient within 90 calendar
days after the Notice to Proceed;
2. Complete construction 270 calendar days after the date of the City of Lodi Building Permit issuance.
When signing this contract, the Contractor agrees that the times of completion for this contract are
reasonable, that failure to meet the milestones completion shall result in the assessiiient of liquidated
damages charges to the Contractor, and that the Coiitractor agrees to pay the City liquidated damages of
$1,000.00 per day for each day the work is not totally completed beyond the tinges specified in the
preceding paragraph. Contractor agrees that this amount may be deducted from the amount due the
Contractor under the contract.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date
written below.
CONTRACTOR: CITY OF LODI
LN
Title
(CORPORATE SEAL)
By:
Blair King, City Manager
Attest:
Raiidi Johl, City Clerk
Approved as to fours
D. Stephen SAwabaue City Attorney
CITY OF LODI PAGE 3
Exhibit A
COMMERCIAL • INDUSTRIAL
• RESIDENTIAL
License W.
P.O. Box 1007 •
!!'bnstruction,
Woodbridge,
CA 95258
is
inc. Lodi (209) 369-8255 Stockton
(209) 464-3352 Fax (2o9) 368-0600 Since 1978
MSC TRANSIT VEHICLE MAINTENANCE FACILITY
Item
Description
Qty
Unit Cost
Total
GENERAL
1
Bonds and insurance
1
$ 67,410.00 $
67,410.00
2
General Conditions
1
$ 69, 991.91 $
69,991-91
3
Design
1
$ 81,320.00 $
81,320.00
4
Earthwork and Underground
1
$156,386.92 $
156,386.92
5
Concrete and Reinforcement
1
$250,556.55 $
250,556.55
6
Masonary
1
$ 59,334.71 $
59,334.71
7
Steel and Metal Fabrication
1
$108,316.10 $
108,316.10
8
Finish Carpentry
1
$ 22,769.60 $
22,769.60
9
Thermal Insulation
1
$ 32,100.00 $
32,100.00
10
Doors and Windows
1
$191,530.00 $
191,530.00
11
Finishes
1
$222,560.00 $
222,560.00
12
Misc. Specialties
1
$ 13,910.00 $
13,910.00
13
Case Work and Countertops
1
$ 5,104.97 $
5,104.97
14
Pre Engineered Buildings
1
$ 454,750.,00 $
454,750.00
15
Vertical Lift
1
$ 50,290.00 $
50,290.00
16
Mechanical
1
$341,330.00 $
341,330.00
17
Electrical
1
$374,500.00 $
374,500.00
18
Lube Equipment
1
$119,840.00 $
119,840.00
TOTAL: (Base Bid)
$ 2,622,000.76
RESOLUTION NO. 2007-209
A RESOLUTION OF THE LODI CITY COUNCILAWARDING THE
DESIGNAND CONSTRUCTION CONTRACT FOR THE MUNICIPAL
SERVICE CENTER TRANSIT VEHICLE MAINTENANCE FACILITY
PROJECT, AUTHORIZING THE CITY MANAGER TO NEGOTIATEA
CONTRACT PRICE, AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed proposals were received and publicly opened on October 23, 2007, at 2:00 p.m., for
Design and Construction of the Municipal Service Center Transit Vehicle Maintenance Facility Project;
and
WHEREAS, said proposals have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
WHEREAS, staff recommends award of the contract for Design and Construction of the
Municipal Service Center Transit Vehicle Maintenance Facility Project be made to the firm providing the
lowest proposal price, Diede Construction, of Woodbridge, California, and further recommends that the
City Manager negotiate a price not to exceed $2,791,170.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for Design and Construction of the Municipal Service Center Transit Vehicle Maintenance Facility
Project be and the same is hereby awarded to the firm providing the lowest proposal price, Diede
Construction, of Woodbridge, California, in an amount not to exceed $2,791,170; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute change orders
within the project budget of $3,000,000; and
BE IT FURTHER RESOLVED that funds in the amount of $400,000 be appropriated from
Electric Utility and General Fund Capital accounts for this project.
Dated: November 7,2007
hereby certify that Resolution No. 2007-209 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held November 7, 2007, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—None
M
NWIFE R PERRIN
puty City jerk
2007-209
Bid
Bid
Bid
Alternate 1
Alternate 2
Alternate 3
Guaranteed
Double Wall Insulate
Double Wall
Radiant Heat @
Firm
Maximum Price
Roof
Insulate Walls
Shop Floor
Total
Diede Construction
$2,622,000
$41,200
$61,300
$66, 670
$2,761,170
Alten Construction
$3,467,315
$92,000
$124,200
$59,404
$3,742,919
F&H Construction
$3,492,000
$46,000
$36,000
$154,000
$3,728,000
WHEREAS, staff recommends award of the contract for Design and Construction of the
Municipal Service Center Transit Vehicle Maintenance Facility Project be made to the firm providing the
lowest proposal price, Diede Construction, of Woodbridge, California, and further recommends that the
City Manager negotiate a price not to exceed $2,791,170.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
contract for Design and Construction of the Municipal Service Center Transit Vehicle Maintenance Facility
Project be and the same is hereby awarded to the firm providing the lowest proposal price, Diede
Construction, of Woodbridge, California, in an amount not to exceed $2,791,170; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute change orders
within the project budget of $3,000,000; and
BE IT FURTHER RESOLVED that funds in the amount of $400,000 be appropriated from
Electric Utility and General Fund Capital accounts for this project.
Dated: November 7,2007
hereby certify that Resolution No. 2007-209 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held November 7, 2007, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—None
M
NWIFE R PERRIN
puty City jerk
2007-209