HomeMy WebLinkAboutAgenda Report - October 3, 2007 E-06AGENDA ITEM G.+
(0 CITY OF LODI
COUNCIL COMMUNICATION
110
AGENDA TITLE: Adopt Resolution Awarding the purchase cf padmounted liquid insulated
vacuum switchgear and load/fault interrupters to Trayer Engineering of San
Francisco, CA ($105,776.42) (EUD)
MEETING DATE October 3, 2007
PREPARED BY: Electric Utilitty Director
RECOMMENDEDACTION: Adopt a resolution awarding the purchase of padmounted liquid
insulatedvacuum switchgearand IoadffaultinterrupterstoTrayer
Engineering Corporation of San Francisco, California ($105,776.42).
BACKGROUND INFORMATION: On April 18,2007 the City Council approved the specifications and
authorized the advertisement for bids to procure padmounted liquid
insulated vacuum switchgear. This equipment isfor the Reynolds
Ranch Development Project.
The bid documents and technical specificationswere advertised for bid. Four distribution power equipment
suppliers and manufacturers requested bid documents On September 18,2007ptaff received proposals
from two companies and an email response from one firm with the following results:
Trayer Engineering Corporation, San Francisco, CA $105,776.42
Pacific Utilities Supply Co.. Pleasant Hill, CA $40,794.15"`
Cooper Power Systems, Stateline, NV No Bid
"Pacific Utilities Supply Company submitted a proposal for Bid Items 2 and 3 only with alternate switchgear design using air insulated
medium. Their proposal did not comply with the technical specifications of the required power equipment.
ABB, Inc. of the City oBndustry, California elected not to submit their bid proposal for this solicitation. The
submitted bid costs by Trayer Engineeringand Pacific Utilities Supply are tabulated below.
Staff found the proposal of Trayer Engineering Corporationto be compliant with the padmounted liquid
insulated vacuum switchgear and loadffault interrupterspecifications. The Deparbnent has been using the
Trayer Padmounted Switchgears in the City's electric distribution system for more than 10 years in several
development projects. According to EUD's Line Crew, the equipment has proved itself to be easy to operate,
with minimum maintenancework and safe operation especially during emergency troubleshooting during
dark, night periods. The last procurement of Trayer padmounted liquid insulated vacuum switchgearswas
made on January 17,2000 and eleven (11)units of the Bid Item 2 were purchased. The unit cost was
APPROVED: /-- ZI
Blair W g, Cfty Manager
T
Bid Item 1 "L- Nd
� LI
$22,138.34
Bid 4tem $20,585.64
$22,255.78
BW Item $2Q, 208. B1
24 367 . BO
Rod Item No &A
$37-015.00
2_..... Yes and air-insu ated
!Mane
Staff found the proposal of Trayer Engineering Corporationto be compliant with the padmounted liquid
insulated vacuum switchgear and loadffault interrupterspecifications. The Deparbnent has been using the
Trayer Padmounted Switchgears in the City's electric distribution system for more than 10 years in several
development projects. According to EUD's Line Crew, the equipment has proved itself to be easy to operate,
with minimum maintenancework and safe operation especially during emergency troubleshooting during
dark, night periods. The last procurement of Trayer padmounted liquid insulated vacuum switchgearswas
made on January 17,2000 and eleven (11)units of the Bid Item 2 were purchased. The unit cost was
APPROVED: /-- ZI
Blair W g, Cfty Manager
Adopt Resoludon Awarding the purchm &padmounted liquid insulatedwatuun switchgear andloadlfautt
interrupters tDTrayerEngineering Corporation of5an Francisco, CA ($105,776.42) (EUDI
October 3,2007
Page 2 of 2
$22,489.80 on year 2000. Comparing to today's unit cost of $22,255.78, staff consideredTrayer's 2007 bid
cost as reasonable. Bid Item 4 will be used for the Blue Shield Project and it will be fitted with automatic
control and monitoringthat can be accessed remotelyfrom the EUD's Load Dispatch Center. It will be
another step towards enhanced electric distribution system automation.
Due to the criticality and long delivery time of this equipment, staff recommends City Council approval of a
resolutionto award the procurement of the padmounted liquid insulatedvacuum switchgears and load/fault
interruptersto Trayer Engineering Corporation of San Francisco, CA.
FISCAL IMPACT: Procurement oast for this power equipment will be recovered through the
City's Full Cost Recovery Rule as per Resolution No. 2006-234.
Procurement cost is $105,776.42
FUNDING AVAILABLE: Account No. 160650
Budget Manager
ill
George F. Morrow
Electric Utility Director
PREPAREDBY: Demy Buaaneg, Jr.. P.E.. Manager. Engineering & Operations
GFMIDBiist
RESOLUTION NO. 2007-194
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BIDS FOR THE PURCHASE OF
PADMOUNTED LIQUID INSULATEDVACUUM
SWITCHGEAR AND LOAD/FAULT INTERRUPTERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 18, 2007, at
11 :00a.m_ for the purchase of padmounted liquid insulated vacuum switchgear and load/fault
interrupters for the Electric Utility Department, described in the specifications therefore
approved by the City Council on April 18,2007; and
WHEREAS, the City Manager recommends the award of the bid for the various types
and sizes of padmounted liquid insulated vacuum switchgear and load/fault interrupters for the
Electric Utility Department be made to the bidder(s) whose proposal and equipment meet City
of Lodi specifications and whose switchgear and load/fault interrupters are to be used for the
Reynolds Ranch Development Project:
Trayer Engineering Corporation, San Francisco, CA $105,776.42
Pacific Utilities Supply Co., Pleasant Hill, CA $ 40,794.15"`
Cooper Power Systems, Stateline, NV No Bid
'Pacific Utilities Supply Company submitted a proposal for Bid Items 2 and 3 only with alternate switchgear design using air
insulated medium. Their proposal did not comply with the technical specifications of the required power equipment.
NOW, THEREFORE, BE IT RESOLVED that the award of the bid for the purchase of
padmounted liquid insulated vacuum switchgear and load/fault interruptersfor the Electric Utility
Department be and the same is hereby awarded to the lowest responsible bidder, Trayer
Engineering Corporation, of San Francisco, California, in the total amount of $105,776.42.
Dated: October 3, 2007
hereby certify that Resolution No. 2007-194 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 3, 2007, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS — Hansen, Hitchcock, Katzakian, Mounce, and
MayorJohnson
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
2007-194
<9-
RANDIJOHL
City Clerk