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Home My WebLink AboutAgenda Report - October 3, 2007 E-03AGENDA ITEM 5 3 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Quarterly Reportof Purchases Between $5,000 and $20,000 MEETING DATE: October 3,2007 PREPARED BY: Management Analyst RECOMMENDED ACTION: information only. This report is made to the City Council in accordancewith Lodi Municipal Code §2.12.060, BACKGROUND INFORMATION: During the second calendar quarter of 2007, the following purchaseswere awarded. Background information for each purchase is attached as ExhibitsA through K. Exh Date Contractor Dept Project Award Amt. A 4/2/07 RF MacDonald Co PW White Slough Boiler Re -tube $18,402.00 B 4/11/07 DLT Solutions Inc PW Subscription Renewals $7,240.32 C 4/12/07 Software House International CM Exchange 2007 Stand Cals $6,545.81 D 5/14/07 Siemens Power Trans 8 Dist PW Remote Terminal Unit, Well 23 $8,224.56 E 5/15/07 Quantum Energy Solutions PW Occupancy Motion Sensors Project $8,698.41 F 5/23/07 Golden St Flow Measurement PW Compound Water Meter Assembly $5,694.89 G 5/24/07 Siemens Teiegyr Systems Inc EU Windows 8Supportfor Scada Server $14,500.00 H 5/29/07 Snap-On Tools PW Scanner for Transit Buses $5,387.50 1 5/29/07 Clutch 8 Brake Xchange Inc PW Transit Veh Air Cond Repair/Recovery $5,231.26 J 6/22/07 Korean Pro Bldg Maint PW Janitorial Services $11,323.00 K 6/27/07 Normac Inc PR R/B Booster Pump $19,225.51 FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2006- 2007 Financial Plan. FUNDING: F nding as indicated on Exhibits. mes R. Krueger, bel uty City Ma ager RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: White Slough Boiler Re -tube Public Works R.F. MacDonald Co. $8,192.00 April 2,2007 BIDS OR PROPOSALS RECEIVED: R.F. MacDonald Co. "NO BID" or NO RESPONSE RECEIVED: $8,192.00 EXHiBiTA BACKGROUND INFORMATION& BASIS FOR AWARD: No other bids were pursued as R.F. MacDonald has been performing the annual O & M of our boilers since they were installed. They have considerable familiarity with our boilers and are the local service representative for the Cleaver Brooks brand. FUNDING: 170403.7331 Prepared by: Del Kerlin Title: W.T. 5Wprintende^ i Reviewed by: Purchase Order No. 16581 y H. City of Lodi --White Slough WP.CF 'I P 12751 N Thornton Rd T Lodi CA 95242 o 0 1. Our,0rder No. must appear on all papers anI d packages relative to this order.I T 2. Enclose itemized packing slip indicating our ptrchase order no. with each shlomem E 3. Acceptance of this order shall constitute:acceptance Of all the Provisions on the.face and back hereof. Terms and conditions on this purchase order contract including those on reverse Side hereof, shall prevail over any and all inconsistencies contained in your quotation and/or acknowledgements.7. 1 . 14. Notify us immediately if you are unable to,ship complete by date specified. ORDER DATE 04/02/07 ACCOLINTINIM .170403.7331 DELEVERY DATE SUPPLIER CONTACT F.O.IL I SHIP VIA FOB Our Dock- REQUESTOR Del Kerlin White Slough 77 DESCRIPTION QUANTITY UM UNIT PRICE LI?d TOTAL PRICE x, Complete re 7tulping oF a EA 8,192.0000 EA, leaver Brooks.boiler SIN L-'96460, at the White Slough Weater Pollution Control Facilipy. za V EXHIBIT B RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Engineering Software Subscription Renewal DEPARTMENT: Public Works CONTRACTOR DLT Solutions AWARD AMOUNT: $7,240.32 DATE OF RECOMMENDATION: April 11,2007 BIDS OR PROPOSALS RECEIVED: None Received (see below) "NO BID" or NO RESPONSE RECEIVED: The City of Lodi is under a governmental discount contract with DLT solutions as the sole provider of all of the City's AutoCAD and Mapguide software. This is a license requirement by Autodesk software for Governmental agencies, therefore, no bids were required. BACKGROUND INFORMATION& BASIS FOR AWARD: The City of Lodi Public Works Department's Engineering division utilizes Surveying, Engineering and Mapguide software to operate and maintain all of the City's surveying and drafting needs and uses mapguide both internally and externallyto publicize all of the City's engineering and mapping information. The City also receives discounts on all its engineering software by utilizing a software license subscription service. This allows for dramatically reduced software costs and require and annual subscription service payment. FUNDING: 103021.7369 (50%) $3,620.17 180451.7369 (25%) $1,810.00 170401.7369 (25%) $1,810.00 Prepared by: Kevin Gaither Title: Reviewed by: Purchase Order No. 16632 CITY OF LODI, CALIFORNIA PURCHASE sae 04/11/07' ORDER DATE 221 West Pine Street T DELEVERY DATE Finance Department Po Box ORDER Purchase order 16632-000 OP 3006 2. Enclose itemized packing slip indicating our purchase order no. with each shipment T E 3 Lodi: CA 95241-1910 and back hereof: Terms and conditions on this purchase order contract, including Fund those on reverse side hereof, shall prevail over any and all inconsistencies contained (&)3334778 in your quotation and/or acknowiedgements. B vYer 4. Notify us immediately if you are unable to ship complete by date specified. H City of Lodi P` Public Works -Engineering ORDER DATE 221 West Pine Street T DELEVERY DATE o Lodi.CA N 1. Our Order No. must appear on all papers and packages relative to this order. q ` 2. Enclose itemized packing slip indicating our purchase order no. with each shipment T E 3. Acceptance of this order shall constitute acceptance of all the provisions on the face REQUESTOR PUBLIC WORKS - KEVIN GAITHER and back hereof: Terms and conditions on this purchase order contract, including EXT -.2682 those on reverse side hereof, shall prevail over any and all inconsistencies contained in your quotation and/or acknowiedgements. 4. Notify us immediately if you are unable to ship complete by date specified. TERMS :et.30 Days AccouNTND. ;SEE ATTACHED DISTRIBUTION SALES TAX = TOTAL AMOUNT OF ORDER ORDER DATE 4/11/07 7,240.3 DELEVERY DATE SUPPLIER CONTACT F.o.S.tSHIP VIA FOB = our Dock REQUESTOR PUBLIC WORKS - KEVIN GAITHER (209) 3,33-6800 EXT -.2682 DESCRIPTION QUANTITY UM UNIT PRICE UM TOTAL PRICE JBSCRIPTION RENEWALS FOR AUTO E .0000 EA 3,359.7 1D & MAPGUIDE SOFTWARE JBSCRIPTION,RENEWALS FOR AUTO E .0000 Eh 1,679.8 %D & MAPGUIDE SOFTWARE JBSCRIPTION RENEWALS FOR AUTO E .0000 EA 1,679.8 kD & MAPGUIDE SOFTWARE a ` 007 ACCOUNTING TERMS :et.30 Days TAX RATE SALES TAX = TOTAL AMOUNT OF ORDER 7.750 520.76 7,240.3 APPROVED BY DATE (Entered> By: DROGERS PLEASE SIG -9 RETURN THE ATTACHED AC WLE6GEMENT, 1F THE ACKh= d EDGEMENiREQUIRED80XIS NECKED. RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Exchange 2007 Stand Cals Information Systems Software House International 6,545.81 April 12,2007 BIDS OR PROPOSALS RECEIVED: Purchase made through authorized reseller at government rate "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: 135 Microsoft client access licenses for the city's email server Technology Replacement Fund: 123001.7715 Prepared by: Steve Mannge�e Title: IS Manager Purchase Order No. 16635 EXHIBIT C H City of Lodi - odiMSC'Warehouse P MSC Warehouse 123001.7715 1331 S Ham Lane T Lodi CA 95242-3995 N 1, our Order No. must appear on all papers and packages relative to this order. 0 2. Enclose itemized packing slip indicating our.purchase order no, with each shipment. T 3. Acceptance of this order shall constitute acceptance of all the provisions on the;fase.' '. E and back hereof. Terms and conditions on this purchase order contract, including those on reverse side hereof, shall prevail over any and all inconsistencies contained JMOORE\ISD in your quotation and/or acknowledgements. 4. Notify us immediately if you are unable to, ship complete by date specified; 123001.7715 ORDER DATE 04/12/07 ACCOUNT NO. ),ELEVERY DATE SUPPLIER CONTACT o.a.rSHIP VIA FOB - Our Dock REQUESTOR JMOORE\ISD QUOTE #: 2097029 ` DESCRIPTION QUANTITY UM UNIT PRICE UM TOTAL PRICE MANGE 2007 STAND CALS MANGE 135 E 45.0000 E 6,075.00 OFIRMED VIA FAX;: ACCOUNTING,� TAX RATE SALES TAX TOTAL AMOUNT OF ORDER TERMS at 30 Days 7.750 6,075.0 A, PROVED SY DATE T n ered By: SMANN ) PLEASE SIGN& RETURN THE ATTACHED ACKNOWLEDGEMENT, IF THE ACKNOWLEDGEMENT REQUIRED 80X IS CHECKED. OUSE INTERNATIONAL, INC, dba SHI FEDID. NO. 22-3009648 P2,'1'Riverview Drive, Weston Canal Plaza Somerset, New Jersey 08873 Phone (732)764-9393 Fax (732) 805-9669 SCITY OF LODI O PO BOX 3006 Q ATTN: ACCOUNTS PAYABLE PO# 16635-001 o NODI, CA 952411910 Please remit payment to: Software House Internatic>nal P,O. Box 8500-41155 Philadelphia. PA 19178 Wire Information: Wachovia a/c #2000109935692 ABA # 031201467 RE .1V s Njo," i 181� 307) 1 INVOICE CITY OF LODI 12381WABERMUSEM LANE BODY6CA-005242 13/0 311 MYE9G WORK ORDER NO. B. SUBTOTAL : 0 7 5 .0 0 All prices in USD L311 1..' 4. iVC4.7 1a1 vl✓L $ , ,-OK for Pel.1mer ACCOU tea,: �Ei jDAM COUNTING AUTR��ZED AT•FG TM i 470.81 Purchase Or em'._-,�&, Total 0 0 E cu e0ed e ! iq idate thics Amount INVOICE NO. PLEASE REM11 THIS AMOUNT DATE SHIPPED 04/13/0716635=401> I PURCHASE,.O.RDER,N0. SHIP VIA LICENSE ONLY F.O.B. DESTINATION TERMS NET 30 BUYER DATE REQUESTED LOCATION SALESPERSON TERRITORY RIS 04/13/07 WO CHRISTINE SHENE ANY LOCALITI} F FOEL HARRIS _ I*FM NO. DESCRIPTION QUANTITY QUANTITY QUANTITY UNIT PRICE i ITEM NO. ORDEPI 5 11 BACK ORD. ITtPED 33 ``�, 45.00 p 759134 EXCHANGE STANDARD USER CAL 2007 6075.0 l 381-03131 NO MEDIA WINDOWS NT/2000/2003 EndUse Name: TERRN MOORE Wo MICROSOFT LICENSE ONLY AGENCY PHONE #: 2093336778 PROOF OF PURCHASE F ABOVE LICENSE SUBTOTAL : 0 7 5 .0 0 All prices in USD L311 1..' 4. iVC4.7 1a1 vl✓L $ , ,-OK for Pel.1mer ACCOU tea,: �Ei jDAM COUNTING AUTR��ZED AT•FG TM i 470.81 Purchase Or em'._-,�&, Total 0 0 E cu e0ed e ! iq idate thics Amount INVOICE NO. PLEASE REM11 THIS AMOUNT EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Well No. 23 - Remote Terminal Unit (RTU) Purchase DEPARTMENT: Public Works CONTRACTOR Vendor: Siemens Power Transmission & Distribution Inc. AWARD AMOUNT: $8,224.56 DATE OF RECOMMENDATION: May 18,2007 BIDS OR PROPOSALS RECEIVED: One (1) proposal requested from Siemens Inc. $8,224.56 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION& BASIS FOR AWARD: Remote Terminal Units (RTU's) are devises that allow the City's SCADA system to acquire data and to communicate and control water wells and storm pump stations. As reflected in prior recommendations, the Department has standardized the RTU's to maintain communication and software language continuity in the system. The vendor (Siemens Power and Transmission) is the regional supplier for the RTU devises. The RTU for Well 23 is currently operating intermittently. Reliable communication with the well site is critical once the summer water demands increase. Therefore, it is importantto expedite this purchase. FUNDING: Water Production Account - 180453.7331 Prepared by: Charlie Swi Title: Wat' ervices MWNger Reviewed by: (k Purchase Order No. 16682 CITY OF LODI, CALIFORNIA Budget'Division Page No. 1. T Purchasing Date 05/ ' PURCHASE ORDER P°Box3°D6 Purchase Order 16682-000 OP DESCRIPTION Lodi, CA 95241-1910' Fund 3 UNITPRICE (209)333-6778 Buyer MSC PW 209-333-67.40 il.siemens Power Transmission & Dist ,' Dept CH 10075 Palatine IL 60055-0075 i. ixvoice Tp ee sexrro: ORDER DATE CITY of Loot: 05/14/07 Accounts, Payable F.O.S. f SHIP VIA FOB Our Dock PO Box 9006 Lodi, CA 9 5241-1 91 0 SUPPLIER CONTACT H City of Lodi I P MSC - Public Works T 1331 S Ham Lane o Lodi CA 95242-3995 N 1. Our Order No, must.appear on all papers.and packages relative to this order. DESCRIPTION 2. Enclose itemized packing slip indicating our purchase order no. with each shipment E 3. Acceptance of this order shall constitute acceptance of all the provisions on the f.ace , UNITPRICE and back hereof. Terms and conditions on this purchase order contract, Including . those on reverse side: hereof; shall prevail over any and all inconsistencies contained 1 in your quotation and/or acknowledgements. 4. Notify us immediately if you are unable to ship complete by date specified. ij*ndor# - 5240.9 :. REQUESTOR LLOYD ROPER/FB/CS AccawitNumbers: 180453 .433 DESCRIPTION QUANTITY UM UNITPRICE UM TOTAL PRICE FE TR,UM TG 5700 REM UTE 1 E, 7,633:0000 EA 7,633:0 x ; ,, ERMINAL UNIT WELL #23 F4{ k t%^ i . i g IECEIVED r JUN -7 2007 r TERMS s TAX RATE SALES TAX TOTAL AMOUNT OF ORDER et. 30 Days 7.750, 591.56 8,224 5 6. - _ 5 r 1 PPROVED BY . {C�'^ DATE ,1 S PLEASE SIGN & RETURN THE ATTACHED ACKNOWLEDGEMENT, n Bred By: TBANDY ) IF THE ACKNOWLEDGEMENT REQUIRED BOX IS CHECKED. a EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Occupancy Motion Sensors Project Public Works Quantum Energy Solutions 8,698.41 May 15,2007 BIDS OR PROPOSALS RECEIVED: Energy CzarNVattstoppers, Inc $2059.00 Quatum Energy Solutions $1760.28 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION& BASIS FOR AWARD: Two proposals were received for professional services from firms regularly used by the Electric Utility Department to install motion sensors in the six office areas of Administration/City Hall. An alternative bid was received to install motion sensors throughout all of City Hall and the Energy savings calculated. Calculating a return on investment cf approximately 6 years (realized energy savings) the recommendation is made to install motion sensors throughout City Hall in one installation. This will realize further energy savings immediately and save installation costs from otherwise implementing installations in multiple phases. FUNDING: 103511.7334, 164605.7323 Prepared by: Title: Purchase Order No. 16683 Dennis Callahan QUANTUM ENERGY SOLUTIONS TTN JIM COLLINS 6004 DOMINGO DRIVE *, RANCHO MURIETA CA 95683 �t r breo�ceroeestxrra: ORDER DATE � cITY of t.oDl 05/ 15/07 Aceounts Payable F.0.s: r SHIP Vin FOB Our Dock PO Box J00tS L4d�, CA 952x1.1910 SUPPLIER CONTACT H e. City. of Lodi t P PW Facilities 31, REQUESTOR PUBLIC WORKS = 221 West 'Pine 'Street 0 Lodi CA 95240 N 1. Our Order No. must appear on all papers and packages relative to this order. T 2. Enclose itemized packing sip indicating our purchase order no. with eachshipment E 3. Acceptance of this order shall constitute acceptance of all the provisions on the face and back hereof. Terms and conditions on this purchase order contract, including those on reverse side hereof, shall prevail over any and all inconsistencies contained QUANTITY in your quotation and/or acknowledgements. 4. Notify us immediately If you are unable to ship complete by date specified. PLEASE SIGN & RETURN THE A ACHED ACKNOWLEDGEMENT, EXT 2690 31, REQUESTOR PUBLIC WORKS = DENNIS CALLAHAN (209) 333-6800 Numbers:.103511.7334, 164605.7323 TOTAL PRICE DESCRIPTION QUANTITY UM UNIT PRICE UM WCY MOTION SENSORS'FOR E .0000 E 4,'707.1 1 ALL' (MATERIALS) PANCY MOTION SENSORS FOR 'EA. .0000 E, 1,569.0 _ '.HALL (MATERIALS_) PANCY MOTION SENSORS FOR EA 0000 E 1,451.8 HALL;(LABOR) P.ANCY:MOTION SENSOR FOR .0000; -EA 483.9` HALL (LABOR) DETAIL ON PAGE 2 9007 -] ACCOUNTING TERMS TAX RATE MESTAX TOTAL, AMOUNT OF ORDER 30 Days7.750 486.41 8,698:4 .41Y L %vED Y DATE 5S.n K�f K A q eyed By: DROGERS ) PLEASE SIGN & RETURN THE A ACHED ACKNOWLEDGEMENT, RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: 6" Compound Water Meter Assembly DEPARTMENT: Public Works—Water/Wastewater Divisions CONTRACTOR Golden State Flow Measurement Inc AWARD AMOUNT: $5,694.89 DATE OF RECOMMENDATION: May 25,2007 BIDS OR PROPOSALS RECEIVED: Golden State Flow Measurement Inc., Sacramento "NO BID" or NO RESPONSE RECEIVED: NIA $5,694.89 EXHIBIT F BACKGROUND INFORMATION & BASIS FOR AWARD: The customer has paid for the installationof a 6" compound water meter. The City is standardized on Sensus brand flowmeters for large applications, Golden State Flow Measurement Inc. is the local supplier. 1� `J_►_I_Ill _.CC3 Purchase Order No. 16697 181402.1831.2100 Water Capital Project Prepared by: Frank Beeler Title: Reviewed by: it, 911 RN 11 CITY OF LOU CALIFORNIA. Page No. Bud 05/23/07.; Date.... Purchasing ing 16,f97 Q00 OP Purchase Order PURCHASE ORDER O Box 30 3 1od1PjbA,95241-6�i9jQ Fund (209. )3336778: NSU-�PW 209-333-6740 BUY" 9c, Golden, State Flow M surementInc 'City of Lodi 4821 Golden Foothill Parkway P MSC �Public Works El.boradd Hills. CA.95762. T, ' 1331 Ham Lane a Lodi CA 95242" 3.9 9 5 J% N t Our Order No must appear -on all papers and pockages.relative to this order. .0 chose order no. With vac 2. Enclose-Ite I pgcIdnq4 h.shipment milked J1.p indlicatingour pur Tj pro'slonq on the lace 3. AccepUnce of this ordeiri4hal.1 6060tute �000tance,of all the N INVENT70: ORDERDER DATE 0 5/23/07 and back he Terms an con o o on th:is he I I di CITY OF LOQI those on reverse. side hereof, shallprevail over any and all inconsistencies conta nod Accounts Payable SHS VIA PO Sox 3 FOB:6U k in u n n r acknowledgements. Lodi; CA 1010 SUPPLIER CORTACT 4 ate are :Ur*beto ship complete "by<date'specifled. .-OICETOCeS 0t 3 REQMI46R gICHARD IEN EST9Y , Coukkonberi- .1831.2100 DESCRIPTION. QUANTITY um UNIT PRICE Um =.TAL. PRICE -.'METER. TOUCHr CMQ�Mp READ 5 18 5 2800 E .5,,r 2r 05.2, ITHOUT STRAINER it, 911 RN 11 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Windows & Support for Scada Server DEPARTMENT: Electric Utility CONTRACTOR: Siemens Telegyr Systems Inc AWARD AMOUNT: 13,200.00 DATE OF RECOMMENDATION: May 24,2007 BIDS OR PROPOSALS RECEIVED: Siemens Telegyr Systems "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: Renewal of service and support contract for SCADA server. Siemens will invoice the annual fees on the anniversary date of contract (Jun) FUNDING: Purchase Order No. 16701 160653.7335 Prepared by: Bob Anderson Title: ,Utility Servicg Operator Reviewed by: - LWLL=� EXHIBIT G of `CITY OF LODI; CALIFORNIA F -alai 34 vu FOB - Our Dock Budget Division o6/0S 07 ., UER CONTACT Lodi. CA 95241.1910 ccountMu ars:": ,-7335`, " Date Purchasing Oets Purchase Order 16701-00- 1. O P' PURCHASE ORDER Lodl.CAo^a0910 Fund 3 DESCRIPTION'` Ou"TtTY (209)333-6778 9uyer UNIT PRICE UM TOTAL PRICE IE -SPECTRUM POWER TG FOR 0 Siemens Ter Sy3tems Inc x City of Lodi Electric Utility cqy Dr P 1331 S Ham Lane 1 S6SO!hnoJo9G CAi9 110 T Lodi CA 95242 CADA'SERVER (WEB IOS) c l 1,300.0000 1,300.00 STORATION/RECONFIGURATION N 1. Our Order No. must appear on all papers and packages relative to this order. ` T 2. Enclose Itemized packing sip indicating our purchase order no. with each shipment u xwacerosa>searro GTY OF LOq OR=DATH 7 QS24 QT _ F -alai 34 vu FOB - Our Dock Accounts Payable PO Box 3000 ., UER CONTACT Lodi. CA 95241.1910 E 3. Acesptence of Ous oruer shall constitute aoeeptanes a ix on theface and back hereof. Terms and conditions on the purchase order contract, IneWding those onreveme aids hereof, shad prevail over any and all inconsistencies contained- in your quotation andAor ecknowisdyaments. 4. Notify us Immediately if you are unable to ship complete by date specMecL Vendors r9471 11EcwESTOR I BOB ANDERSON - EUD" ccountMu ars:": ,-7335`, " DESCRIPTION'` Ou"TtTY UM UNIT PRICE UM TOTAL PRICE IE -SPECTRUM POWER TG FOR 1 13,200.0000 13,200:OC INDOWS SERVICE &" SUPPORT CADA'SERVER (WEB IOS) l 1,300.0000 1,300.00 STORATION/RECONFIGURATION .1 PlEMWSL QUOTATION NUMBER: S07-085Q CONTRACT TERM: 6/1/07 TO 5/31/08 R L LII"ION ate PUPchase Orde Total Encumbered $Gam; Liquidate is Amount L 3 GE ORDER 6/5'/07; CHANE TO COUNT ACRECEIVED NUMBER" i a, JUN -52007 TERMi TAX RATE SALES TAX I TOTAL AWXW OF OR= _ Yet 30 Days 7.750 SO -Q 0t I APPROVED4Y I DATE OF HE 2. ered 3y -ILWE SIGN s R_ $N THE At'4CNE0 ACKNOWLEDGEMENT IF 7.4E;ACKNCWk.E0GEVENT RECUMED BOX IS Cr+ECXE3. EXHIBIT H RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Scanner Tool for Transit Buses Public Works, Fleet Services Snap-On Tools 5,387.50 May 29,2007 BIDS OR PROPOSALS RECEIVED: Snap-On Tools $5387.50 MAC Tools $6439.11 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: The existing Fleet Shop scanner tool needed upgrading, but was found to cost $1713.22 to do so. City Fleet Staff compared the cost of newer up-to-date scanners as an alternative. Only two companies make the scanner that would meet the City's requirements. The new up-to-date scanner is a much better value than upgrading the old one as the upgrade still wouldn't be sufficient to address all of the existing Transit fleet and the new scanner tool has updated technology not available in the upgrade for the prior tool which is 25 years old. FUNDING: 125079.7359 Prepared by: Dennis J. Callahan Title: FleetA Facilities Met a er Reviewed by: Purchase Order No. 16708 1 CITY OF LODI CALIFORNIA . Page No. Budget Divi pate 05/29/07 Purchasing 16708-000 OP Purchase Girder PURCHASE ORDER PO Box 3006 3 Lodi, CA 95241-1910 Fund (209)333-.6778 Buyer MSC -PW 209-333-6740 Snap-On Tools H City of Lodi Steven W Wright P MSC - Public.'Works 1821 Autumn Wy' T 1331 S Ham Lane Lodi CA 95242 o Lodi CA 95242-3995 N 1. Our Order No. must appear on alPpapers_end packages relative to this order. O 2 Enclose itemized packing slip indicating our purchase order no,. With each shipment ' T 3. Acceptance of this order shall constitute acceptance of all the provisions on the face IMICC.T6 Be SENT TO: ORDER DATE 0 5 2 9 0 7'E,and back hereof. Terms and conditions on this purchase order contract, including CITY ORLODI those on reverse side hereof, Shall prevail over any and ail inconsistencies contained Accounts Payable PO Box 3006 - F.o.B. l SHIP VIA FOB - Our Dock in your quotation and/or acknowledgements. Lodi. CA 95241-1910 SUPPLIER CONTACT 1 14. Notify us immediately If you are unable. to ship complete by date specified. ender# 82253 REQUESTOR RANDY LANEY cpup Numbers: 125079.73:59 DESCRIPTION QUANTITY UM UNIT PRICE UM TOTAL PRICE )DIS ELITE KT 217HOB-002221 1 E 5,00 .000 E 5,00`0.0,.' '01AL'NO EEMS30OF12X ^u TERMS TAX RATE SALES TAX TOTAL AMOUNT OF ORDER let 30 Days 7.750 387.50 5,387 5C; AP ,ROVED BY DATE S 1 U ; n ered By: JBANDY ); PLEASE SIGN a,URN, E s ACHED ACKNOWLEDGEMENT, IF THE ACKNOWLEDGEMENT REQUIRED BOX IS CHECKED. 3 EXHIBITI RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Transit Veh Air Cond Repair/Recovery DEPARTMENT: Public Works, Fleet Services CONTRACTOR Clutch & Brake Exchange AWARD AMOUNT: 5,231.26 DATE OF RECOMMENDATION: May 29,2007 BIDS OR PROPOSALS RECEIVED: Clutch and Brake Exchange $5231.26 Snap-On Tools $5862.97 Snap-On Tools (did not meet City's requirements) $4406.98 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION& BASIS FOR AWARD: The existing Fleet Shop Air-conditioning Repair Machine broke. Repairs at $1200.00 exceeded the value of the machine. The existing machine was not large enough to service the larger NABI transit buses so a new machine was specified that would work. Only two machines were found to be compatible with the City's requirements. Without an AC Recovery Machine the City is not in compliance with AC recovery requirements and with summer weather upon us one is need now. FUNDING: 125079.7359 Prepared by: Dennis Callahan Title: Flpst & FacilitfdV Manager i Reviewed by: Purchase Order No. 16709 CITY OF LODI CALIFORNIA Page No. 05/29/07 B PurchaiDivision Date --OP Purchasing 16709 -000 Purchase Order 3 PURCHASE ORDER Po Box 3006 fund Lodi, CA 95241-1910 MSC -PW 209-33376740 (209)333-6778 Buyer 5 , H City of Lodi Clutch & Brake Xchange Inc I MSC - Public Works P P- P O Box 8401 P 1331 S Ham Lane IM L Stockton CA 95208 o Lodi CA r e, 95242-3995 � R ° N 1. Our Order No. must appear on all papers and packages relative to this order. z our order no. with each shipment O 2r` Enclose itemized packing slip indicating purchase T 3. Acceptance of this order shall constitute acceptance of all the provisions on the face E back hereof. Terms and conditions on this purchase order contract, Including ixvoiceTo ae sexrro: ORDER DATE 0 5 2 g 0 7 and those on reverse side hereof, shall prevail over any and all inconsistencies contained r CITY OF LODC Accounts Payable F.O.B. I SHIP VIA ` FOB - Our Dock irk your quotation acknowledgements. ion a unable to ship complete by date specified. 4 ' PO Box 3006 4. Notify us immediately if you are sh Lodi, CA 95241-1910 SUPPLIER CONTACT K4 � "Vendor#22541 REQUESTOR I RANDY LANEY ![ccount Numbers: 125,079.7359 UM UNIT PRICE UM TOTAL PRICE DESCRIPTION QUANTITY 4,855.0000 4 , 855.0 rf2 LTI'REFR. PART NUMBER 17'8OGB 1 E rr s 4 i f f +f 1 A t { Y i-7 �i pp. COUI ON Ye .- t 4' SALES TAX TOTAL AMOUNT OF ORDER TAX RATE TERMS 376.26 5;231: 7.750 et 30 Days DATE i PROVED BY n ered By: TBANDY [ i ❑ PLEASE SIGN TURN ATTACHED ACKNOWLEDGEMENT, IF THE ACKNO LEDGEMENT REQUIRED BOX IS CHECKED.; j I EXHIBIT J RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Janitorial Services DEPARTMENT: Public Works CONTRACTOR Korean Professional Building Maintenance AWARD AMOUNT: 11,323.00 DATE OF RECOMMENDATION: May 30,2007 BIDS OR PROPOSALS RECEIVED: N/A "NO BID" or NO RESPONSE RECEIVED: NIA BACKGROUND INFORMATION & BASIS FOR AWARD: Contractor has been providing excellent service. Administration recommends extension of current contract for additional year. FUNDING: 103511.7335, 108525.7335, 210801.7335 Prepared by: John - oz Title: ^� Purchase Order No. 16743 LODI CALIFORNIA Budget Division Page No. 1 06/22/07 .yF Purchasing, Date Purchase Order 16743-000 OP PO Box 3606 �.RURCHASE ORDER 3 F��a Lodi, ca 95241-1sio . (209) 333-6778 B k Korean,Professional Building Maintenance M City Of Lodi p'O Box 77841 t P, PW Facilities Stockton CA 95267 221 West Pine Street T Lodi CA >'. 95240 N 1. Our Order No, must appear on all papers and packages relative to this order. O ` 2. Enclose itemized packing slip indicating our purchase order no. with each shipment. lxvoiceToae senrTo, aRDER DATE E 3. Acceptance of this order shall constitute acceptance,of all the provisions on the face CITY�OF LODI 06/22/07 and back hereof. Terms and conditions on this purchase order contract, Including Accounts; Payable F.O.B. I SHIP NAFO$ those on reverse side hereof, shall prevail over any and all inconsistencies contained - Our Dock PO Box 3008 - 1n your quotation and/or acknowledgements.. Lodi, CA 95241-1910 SUPPLIER CONTACT 4. Notify us Immediately If you are unable to ship complete by date specified. g9craX 1.97456 REQUESTOR.1 PUBLIC WORKS - JOHN' MUNOZ (209)333,-6800 EXT 2692 auMNumbers: 103511.73351 108525.7335, 210801.7335 DESCRIPTION QUANTITY UM UNIT PRICE UM TOTAL PRICE TITORIAL'SERVICES FOR THE TTH OF JULY' FOR THE FOLLOWIN CY ' HALL, FINANCE, LODI COURT E .0000 E 6,215.012 ZNEGIE'FORUM & PUBLIC SAFETY �LDING., iRARY E 0000 EA 2,011.0 'CHINS STREET SQUARE E 0000 EA 3,097.0 TERMS TAX RATE SALES TAX TOTAL AMOUNT OF ORDER :'30 Days 7.750 11,3.23.0: $lot77� APPROVED BY DATE 11�s(Entered By: DROGERS } SIGN & RETURN THE ATTACHED ACKNO DGEMENT, IF THE ACKNOWLEDGEMENT REQUIRED BOX IS CHECKED. EXHIBIT K RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Century Meadows Park — Booster Pump Project DEPARTMENT: Parks CONTRACTOR Normac Inc AWARD AMOUNT: 19,225.51 DATE OF RECOMMENDATION: June 27,2007 BIDS OR PROPOSALS RECEIVED: Normac, Inc- (Rainbird Pump) 19,225.51 Normac, Inc - (Flowtronics Pump) 19,386.38 Normac, Inc - (Watertronics 19,390.00 Pump) "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: The booster pump purchase is part of the final phase with FCB Builders. The current irrigation system is not operating at its optimal level due to the lack of pressure which is now present since the full sub -division has been built out. The new pump will be installed by Carson Landscape and City of Lodi Parks staff. FUNDING: Purchase Order No. 16753 1217004.1831.2400 Parks and Recreation Impact Fee Account Prepared by: Steve Virrey Title: Parks Project Coordinator Reviewed by: Scp 21 07 11:04a City of Lodi Purchasing CITY 0 F LODI CALIFORNIA 209 333 6791 p.1 Page No. 1 B etDivision Date 06/27/07 cnasfng Purchase Order 16753-000 OP Box PURCHASE ORDER Lodi,,CCA 952410-6910 Fund 3 (209)333-6778 Buyer FPPUS NORMAC Inc DESCRIPTION QUANTITY HCity of Lodi Parks & Recreation R/B BOOSTER PUMP FOR CEM URY 1 AEADOWS,PRIGE INCLUDES STARTUP CVM060607704B I� �I P O Box 214097 i I I p 125 N Stockton St L Sacramento CA 95821-0097 Lodi CA 95240 T E O R N 1. Our Order No. must appear on aft papers and packages relative to this order. E 2 Enclose itemized pecking slip indicating our purchaseorder no. with eachshipment 3 Acceptance of this order shall constitute acceptanceof all the provisions on the face IXVOIfF To pE dFNT T0i CITYOF LODI ORDER DATE 0 6 /2 7/ 0 and back hereof Terms and conditions on this purchaseorder contract including Accounts Payable F.o.e. rsHIP vIa gOB - Our DOCk those on reverse side hereot, shall prevail over any and all inconsistencies contained PO Box 3006 in your quotationend/or acknowledgements Lodi. CA 95241-1910 + SUPPLIER CONTACT 4. Notify us immedistelyff you are unable to ship complete by date specified. Vendor# 24918 1 REOUESTOR I STEVE VIRREY - PARKS Account Numbers: 1217004 . 1831 .2400 I TERMS �t 30 Days �AP,PROVE 7.750 1 1382.81 1 19,225.5 ,22167 `H ACK j D n Bred By: LBRUNET ) PLEASE SIGN 8 RETURN THE ATTR L M IF THE ACKNOWLEDGEMENT REOUIR D BOX IS CHECKED. DESCRIPTION QUANTITY UM UNITPRICE UM TOTAL PRICE R/B BOOSTER PUMP FOR CEM URY 1 AEADOWS,PRIGE INCLUDES STARTUP CVM060607704B I� �I EA� l 1 f l� I I I{ i � I. i I I TERMS �t 30 Days �AP,PROVE 7.750 1 1382.81 1 19,225.5 ,22167 `H ACK j D n Bred By: LBRUNET ) PLEASE SIGN 8 RETURN THE ATTR L M IF THE ACKNOWLEDGEMENT REOUIR D BOX IS CHECKED.