HomeMy WebLinkAboutAgenda Report - September 19, 2007 E-05cw
AGENDA ITEM 4r "�'
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Lease Amendment for 300 West Pine Street
MEETING DATE: September 19,2007
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt a resolution approving the attached lease amendment for
300 West Pine Street.
BACKGROUND INFORMATION: The City of Lodi's Finance Department is located in leased space at
300 West Pine Street. The lease term initiated on February 1, 2004,
was for a three-year term and included options to renew the lease
for seven one-year extensions. The first one-year extension was
exercised, extending the lease termination date to January 31, 2008. The Lessor has agreed to an
additional one-year extension subject to the City's ability to vacate upon providing the Lessorwith six
months notice of such intent.
The City's intent is to convert the existing County Court portion of the Public Safety Building, located at
230 West Elm Street, to use by the City Finance Department. When this project is completed, it will no
longer be necessary for the City to lease space for the Finance Department.
The City of Lodi does not want to extend the lease at 300 West Pine Street for anotherfull year,
anticipating that tenant improvements on the remodeled Court space should be complete in mid -2008.
The Lessor has agreed to amend the lease to require the City of Lodi to provide a six -month's written
notice of intent to vacate, while maintaining all other terms and conditions of the lease. This provides the
Lessor with more than a month-to-month commitment and gives adequate notice prior to vacating, yet
allows the City to serve notice to vacate once the design/construction/move process approaches its
conclusion.
FISCAL IMPACT: No change.
FUNDING AVAILABLE: Nbntojoeflr§a�posts of $11,003 are budgeted for the 2007/08 fiscal year.
Richard C. Prima.
Public Works Dire
Prepared by Dennis J. Callahan. Fleet and Facilities Manager
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Attachment
cc: City Attorney
Russ Munson
APPROVED: 1�
Blair King, Manager
K 1WPIPROPERTYkC30OWPineLeaseAmendrnent doc 911112007
RESOLUTION NO. 2007-185
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING AMENDMENT OF LEASE AGREEMENT
FOR 300 WEST PINE STREET
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does
hereby approve an amendment to the lease agreement for 300 West Pine Street
requiring the City to provide a six-month written notice of intent to vacate to the Lessor;
and
BE IT FURTHER RESOLVED that all other terms and conditions of the lease
agreement dated March 1, 2004, shall remain the same.
Dated: September 19, 2007
hereby certify that Resolution No. 2007-185 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 19, 2007, by the
following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Katzakian, Mounce,
and MayorJohnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
RANDI JOHL
City Clerk
2007-185
AGREEMENT AND AMENDMENT TO LEASE
BETWEEN.
RUSSELL G MUNSON. KATHRYN A MUNSON, AND BEVERLY J. MUNSON
AND
THE CITY OF LODI
FOR
300 WEST PINE STREET, LODI, CALIFORNIA
The undersigned, Russell G. Munson, Kathryn A. Munson, and Beverly J. Munson (Lessor) and City
of Lodi (Lessee) agree that Lessee shall be permitted to exercise its option to renew pursuant to
paragraph 29 of the Lease between the parties dated March 1, 2004. Lease will now terminate on
January 31, 2009. Parties further agree to amend the Lease to add the following as paragraph 29.1.
29.1 NOTICE CIE' INTENTTO VACATE:
The Lessee agrees to provide the Lessor six (6) month's notice of its intent to vacate the Premises,
which will be presented in writing in the mannerset forth in paragraph 30 of this Lease.
All other terms and conditions of the Leasewill remain as written
Russell G. Munson, Kathryn A. Munson. CITY OF LODI, a municipal corporation
and Beverly J. Munson hereinabove called "Lessee"
Hereinabove called "Lessor"
RUSSELLG, MUNSON
KATHRYN A. MUNSON
BEVERLY& MUNSON
K:`W P+.PR.OPERTY1300W PineLeaseAmendmentdoc
30
BLAIR KING, City Manager
Attest:
RANDI JOHL, City Clerk
Approved as to Form:
JAN ICE D. MAGDICH, Deputy CityAttome
CITY COUNCIL
BOB JOHNSON, Mayor
JOANNE L. MOUNCE
Mayor Pro Tempore
LARRY D. HANSEN
SUSAN HITCHCOCK
PHIL KATZAKIAN
Mr. Russ Munson
1530 Edgewood Drive
Lodi, CA 95240
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL ept lodi.gov
http:\ www.l Lgov
September 14, 2007
BLAIR KING
City Manager
RANDI JOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Adopt Resolution Approving Lease Amendment for 300 West Pine Street
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, September 19, 2007. The meetingwill be held at 7 p.m, in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City cf Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at 333-6702.
Ifyou have any questions about the item itself, please call Dennis Callahan, Fleet and
Facilities Manager, at 333-6800, extension 2690.
Richard C. Prima, Jr.
I' Public Works Director
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Enclosure
cc: City Clerk
NC30OWPINELEASEAMENDMENT.DOC