HomeMy WebLinkAboutAgenda Report - September 19, 2007 E-03AGENDA ITEM
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tat CITY OF LODI
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AGENDA TITLE: Approve Request for Proposals and Authorize Advertisement for Bids for
Carnegie Forum Sound System Replacement Project
MEETING DATE: September 19,2007
PREPARED B Y PublicWorks Director
RECOMMENDED ACTION: Approve Request for Proposals (RFP) and authorize advertisement
for bids for Carnegie Forum Sound System Replacement Project.
BACKGROUND INFORMATION: The Carnegie Forum's Council Chambers sound system was
installedwhen the buildingwas remodeled in 1989. The
replacementof the sound system was not budgeted or planned for.
In recent years, the sound system has experienced repeated
problems and has faltered and failed during scheduled meetings. The City wishes to replace the failing
microphones, speakers, amplifier and audio processing equipmentwith state of the art components.
A RFP has been prepared for vendors to provide and install a system that will allow the Council
Chambers, foyer, and large conference room to have clear, noise -free, and feedback -free audio. The
RFP is available in the PublicWorks Department.
After bids are received, staff will return to the City Council with a recommendation to award.
FISCAL IMPACT: Replacement of the sound system should reduce repair costs. In addition,
replacementof the system under emergency conditions would be more
costly and difficult to get installed quickly.
FUNDING AVAILABLE: This project will require an appropriation from available funds. The
magnitude of the cost is approximately $30,000.
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Richard C. Prima,
PublicWorks Directo
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
RCP/DJCIpmf
cc: Kirk Evans, Budget Manager
Steve Mann, Information Systems Division Managep
Mark White, Information Systems Coordinator
APPROVED:
Blair Kojetity Manager
KIWPIPROJECTS%MISC1CarnegieForumSoundSyslem\CRFP&Adv doe
911312007